Applications are invited from suitably qualified and experienced individuals to join our Faculty Operating Service (FOS). The FOS is the professional service to the University led by the Heads of Faculty Operations. The service works with Faculty Deaneries and Senior Leadership Teams to support those areas of work which provide essential services to the Faculties core business and underpins the achievement of the strategic objectives of the University.
This post is currently based in the Faculty of Medicine, Clinical and Experimental Sciences academic unit and provides comprehensive, high quality, operational and administrative support to the Director of the NIHR Wellcome Trust Clinical Research Facility (WTCRF) and his team. The role is responsible for the management of activities across the NIHR WTCRF and Faculty, ensuring compliance with the requirements of both the University and NHS Foundation Trust. The role also involves supervising administrative staff, undertaking staff training and assisting with Faculty projects, as required.
You will have significant experience of working in a similar PA role within a busy and diverse office. Strong diary management skills are essential for this role, as well as, minute-taking, event planning and organising travel and meetings/seminars. You will be a team player with a keen eye for detail and a flexible, can-do attitude. You will need to be able to work independently and proactively, with minimum supervision in a clinical research facility. Excellent IT and inter-personal skills are essential, as is, a commitment to providing excellent customer service. As a key point of contact for staff and students you will need to be a confident and sympathetic communicator with a strong sense of customer focus and the ability to meet deadlines and prioritise your work in a fast-moving environment.
This post is based in NIHR Wellcome Trust Clinical Research Facility at Southampton General Hospital (SGH).
Staff Parking: Please note that staff car parking is very limited at SGH. An application for on-site parking, (or the park and ride scheme), can be made through the hospital parking department, Travelwise. Specific criteria determine eligibility. Travelwise, (not the University of Southampton), administer the parking at the hospital and due to limited availability, staff are encouraged to utilise other methods of getting to work such as cycling, walking or the local bus services.
The University of Southampton offers 20 days annual leave, plus 8 bank holidays with an additional 6 extra statuary leave days over Easter & Christmas when the University is closed for all staff (all pro-rata for p/t).
If you are appointed to this position your job title will be Senior Administrator.
Please note, due to the high number of applications received feedback will be provided to shortlisted candidates only where requested.
Application Procedure:
You should submit your completed online application form at www.jobs.soton.ac.uk. The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Jennifer Dickson (Recruitment Team) on +44 (0) 23 8059 3462. Please quote reference 775016FC on all correspondence.
The Faculty of Medicine holds an Athena SWAN Silver Award demonstrating commitment to equal opportunities and gender balance in the workplace. The Faculty recognises that applicants may seek flexible working patterns which will be considered as part of the recruitment process. For further information including key benefits designed to help maintain and support employees' well-being and work-life balance, please see our working with us website pages.
Closing Date: 11 Sep 2016
Post Type: Management, Specialist & Administrative