Payment Options
Students must pay all tuition and fees due and payable at the time of registration for every quarter under one of the following two
options:
option one: Single payment of full tuition at the time of registration or prior to the beginning of the quarter.
option two: one-half of the tuition to be paid at the time of registration, one fourth of the tuition plus an additional charge of $20.00 four weeks after classes begin, and the remaining one fourth plus an additional charge of $20.00 seven weeks after classes begin.
Failure to pay all charges by the eighth week of the quarter might result in the student’s dismissal from all classes and the loss of academic credit for the quarter, unless the student makes arrangements with the Business Office. Interest will be charged on outstanding balances.
The Director of Financial Aid will verify in writing if the student is eligible to receive financial assistance, which will be credited to student’s account when received by the University.
In extenuating circumstances, the student may make special payment arrangements directly with the Business Office.
No student having any unpaid account will be issued an official or unofficial transcript, letter of verification or diploma. Furthermore, students will not be allowed to register for any new quarter until all accounts for the preceding quarter are adjusted with the Business Office.
Students who are eligible to participate in the various financial aid programs available from the U.S. Department of Education and other government agencies are responsible for the timely submission of all forms, applications and documentation required by those agencies. If a student fails to submit the necessary materials by the proper deadlines
and therefore is deemed ineligible for financial aid, the student then becomes solely responsible for making payments due to the University.
Financial Aid and Scholarships
The Student Financial Aid Office is responsible for administering and coordinating aid funds from federal, state, private and University sources. The primary goal of the Student Financial Aid Office is to provide adequate financial assistance to applicants who, without such aid, would be unable to attend East-West University. Through grants, part-time employment and scholarships, students are provided monetary assistance to meet the basic cost of their educational program.
A variety of financial aid is available to qualified students attending East-West University. Programs, policies and application procedures are defined in the East-West University Financial Aid Narrative, which may be obtained from the Student Financial Aid Office. Questions concerning financial aid should be directed to this office.
Federal and State Grants
Illinois Student Assistance Commission Monetary Award Program (MaP)
This program is administered by the Illinois Student Assistance Commission (ISAC) and assists Illinois residents who attend an approved Illinois college. Awards are based on information reported on the Free Application of Federal Student Aid (FAFSA). ISAC rules limit eligibility to dependent students whose parents are Illinois residents and to self- supporting or independent students who have resided in Illinois for 12 continuous months prior to September 1 of the award year for which the grant is made. The maximum amount of an award for 2016-2017 academic year is $4,720.00.
Federal Pell Grant (FPEll)
The Federal Pell grant is a federally funded program. Eligibility requires that an applicant has not received a bachelor’s or professional degree and is a U.S. citizen or permanent resident and demonstrates financial need. The amount of the award is based on the student’s prior-prior calendar year income and asset information provided on the FAFSA. The maximum amount of an award for the 2016-2017 academic year is $5,815.
Federal Direct Loan Program
There are two types of Federal Direct Loans – Subsidized and Unsubsidized. Subsidized federal direct loans are based on financial need and University policies. Repayment is deferred until the student graduates or ceases to enroll at least half-time, and the government pays the interest while he/she is enrolled in school. Unsubsidized federal direct loans are not based on need. A student may borrow the cost of education minus all other financial aid received, including any subsidized federal direct loan, according to University policies. However, the student must pay the interest while he/she is enrolled, or it may be accrued and capitalized. Repayment of the principal is deferred until after the student graduates or ceases to enroll at least half-time.
Federal Plus Loan
PLUS loans enable parents with a good credit history to borrow money to help pay education expenses for their dependent undergraduate students. The interest rate is set on July 1 and varies annually. Federal Direct Loan maximums vary according to academic level. Students apply for all direct loans by filling out the FAFSA. For specific information students should contact the Student Financial Aid Office.
Federal Supplemental Educational Opportunity Grant (FSEOG)
The FSEOG is a federally funded program. The purpose of this grant is to provide additional aid to students who exhibit exceptional financial need. To become eligible, the student must file the FAFSA and have a valid Student Aid Report (SAR) on file indicating eligibility for a Federal Pell grant. The amount awarded to a recipient depends on financial need, the amount of other aid received, and the availability of funds at East- West University.
Federal Work Study Program (FWSP)
The FWSP provides salaries for jobs for students with demonstrated financial need and who maintain satisfactory academic progress. Students awarded FWSP funds can earn money to help pay education expenses. Students can work either on- or off-campus.
Off-campus jobs will be with private, non- profit organizations or public agencies that encourage community service work. Students awarded Federal Work Study are paid at least the current federal minimum wage or higher, depending on the type of work performed. Students are paid by the hour and receive a paycheck biweekly. Federal Work Study students are not permitted to work more than
20 hours per week during the academic year and cannot work during their scheduled class times. Students apply for Federal Work Study by filing the FAFSA.
East–West UnivErsity Funded Scholarship Programs
All scholarship awards are subject to availability of funds. Only full-time students (taking a minimum of 12 credit hours per quarter) are eligible for one of the following scholarships except the Merit Scholarship which can be combined with one additional scholarship.
Scholarship
Maximum Award
(upto)
Fall 2016
Winter 2017
Spring 2017
Instututional Academic Scholarship*
$5,850
$1,950
$1,950
$1,950
Maintain a quarterly and cumulative GPA of 2.0 or higher and pass designated course with a “C” or better.
*To be eligible for the above scholarship, a student must complete his/her degree program (Associate and/or Bachelor’s) and maintain a minimum GPA as listed under each specific scholarship. A student must continue as full-time without interruption until graduation. Students may carry the cumulative scholarship balance, interest free, from quarter to quarter. The entire amount of the cumulative scholarship will be credited to the student’s account upon completion of the degree at East-West University.
Scholarship
Maximum Award
(upto)
Fall 2016
Winter 2017
Spring 2017
Continuing Educational Scholarship
$4,875
$1,625
$1,625
$1,625
Obtain sponsorship by employer and maintain quarterly GPA of 2.5 or higher.
Graduation Incentive
Scholarship
$1,200
$400
$400
$400
Merit-5 Scholarship
$1,500
$500
$500
$500
Maintain quarterly GPA of 3.5 or higher.
Merit-3 Scholarship
$1,000
$333
$333
$334
Maintain quarterly GPA of 3.0 or higher.
High School Scholarship Merit Based Awards
All East-West University Scholarships will not exceed the direct cost of attendance (tuition and fees) when combined with federal grant awards such as the Pell Grant and Illinois MAP Awards.
GPA
ACT 17-18 SAT
800–899
ACT 19-21 SAT
900–999
ACT 22-36 SAT
1000–1600
3.5 – 4.0
$4,500
$6,000
$7,000
3.0 – 3.49
$3,000
$4,500
$6,000
2.5 – 2.99
$1,500
$2,000
$2,500
Recipients of High School Merit Based Awards must maintain a cumulative GPA equivalent to, or exceeding, the transfer GPA of acceptance at EWU. The cumulative GPA will be evaluated quarterly.
transfEr MErit scholarshiP
GPA
Transfer Merit
3.5 –4.0
$3,500
3.0 – 3.49
$2,500
2.0 – 2.99
$2,000
Recipients of Transfer Merit Based Awards must have a minimum of 30 earned credit hours and maintain a cumulative GPA equivalent to, or exceeding, the transfer GPA of acceptance at EWU. The cumulative GPA will be evaluated quarterly.
Need Based Scholarship Freshman and Transfer
GPA
EFC 0–2000
EFC 2001–4000
EFC 4001-5273
3.75 –4.0
$4,000
$3,500
$3,000
3.5 – 3.74
$3,500
$3,000
$2,500
3.0 – 3.49
$3,000
$2,500
$2,000
2.0 – 2.99
$2,500
$2,000
$1,500
Academic Progress Scholarship freshman and Transfer
Need Based Awards for freshmen and transfers using a combination of high school or transfer GPA and Expected Family Contribution (EFC). Recipients of Need Based Awards must maintain a cumulative GPA equivalent to, or exceeding, the transfer GPA of acceptance at EWU. The cumulative GPA will be evaluated quarterly.
Class Year
Maximum Award
Fall 2016
Winter 2017
Spring 2017
Sophomore (45+)
$1,500
$500
$500
$500
Junior (90+)
$2,000
$666
$667
$667
Senior (135+)
$2,500
$833
$833
$834
Maintain quarterly GPA of 3.0 or higher.
How to Apply
Students are required to submit financial aid applications on an annual basis. Priority consideration for receipt of financial aid and scholarship funds administered by the Student Financial Aid Office shall be given to students who submit all required documentation by the assigned deadline.
The following forms, depending on the individual’s status, are required to process the financial aid:
Free Application of Federal Student Aid (FAFSA).
Federal income tax returns with all schedules and W-2 forms for the prior- prior year. Dependent students must submit their tax returns and the returns of their parents or guardians.
Independent students, as defined by the US Department of Education, must submit their tax returns and their spouse’s if applicable. Tax returns must be signed or have the preparer’s sections completed.
Income Certification Statements – Students or parents on public aid or social security are required to submit the income statements from corresponding offices.
Non-tax Filer Verification Statement – Students and/or parents who did not file the tax return are required to sign a statement and have it attested by the local IRS office.
Verification Worksheet – Students selected for verification identified by the star on the Effective Family
Contribution are required to submit this worksheet with proper signature. Citizenship/Residency Verification – A copy of the Resident Alien Card or citizenship documents must be submitted to the Student Financial Aid Office.
Student Certifications – Students must fill out information concerning statement of educational purpose, the statement of registration status and the certification of the Anti-Drug Abuse Act. Immunization records.
Copy of Social Security Card.
A picture ID.
Who can Apply
To be eligible to receive federal assistance, a student must:
Be enrolled for 8-16 credit hours in a degree-seeking program.
Have a high school diploma or G.E.D. certificate.
Be registered with the Selective Service if required to do so
Be a U.S. citizen, U.S. national (including natives of American Samoa or Swain’s island),U.S. permanent resident who has an I-151 or I-551 or I-
551-C, refugee, indefinite parolee and/or humanitarian parolee, Cuban-Haitian entrant, conditional entrant, or non- citizen with a temporary resident card
(I-688). Supporting documentation may be required to verify residency or citizenship status.
Maintain satisfactory academic progress.
Not be in default of any loan or owe a repayment on a Federal Pell Grant, FSEOG, or state grant.
Determining Financial Aid
The number and amount of financial awards and payments are subject to availability of institutional, federal, and state aid funds. The Student Financial Aid Office will help the student determine the type of aid available and applicable. Several types of aid may be combined or packaged to meet the student’s computed financial need. Need is determined by subtracting the expected family
contribution from the student’s total educational expenses. The parents’ contribution is calculated on the basis of their income and assets as well as a consideration of family size, number of family members currently in college, retirement allowances, tax paid, and other allowable factors. The student is also expected to make a calculated contribution toward college expenses from income, savings and other assets. A federal need analysis, called Federal Methodology approved by the U.S. Congress, is used to evaluate a family’s financial circumstances. A student who meets the independent student definition is evaluated on the basis of his or her (and spouse’s, if applicable) financial circumstances.
When to Apply
Financial aid applications must be submitted each academic year. Students are encouraged to apply early (after January 1st). The Student Financial Aid Office attempts to provide currently enrolled East-West University students with information about applying for financial aid, but ultimately it is the student’s responsibility to contact the Student Financial Aid Office regarding application procedures. For specific application deadlines, contact the Student Financial Aid Office.
Refunds and The Return of Title IV Refunds Policy
If a student withdraws from the University, then the school or the student may be required to return some of the federal funds awarded to the student. The student may also be eligible for a refund of a portion of the tuition and fees paid to East-West University for the quarter. If the student received financial assistance from outside of the family, then a portion of the refund will be returned to the grant, scholarship or loan source from which the assistance was received. East-West University’s refund policy exists for calculating the refund of institutional charges.
The federal “Return of Title IV Funds” formula dictates the amount of Federal Title IV aid that must be returned to the federal government by the school and the student. The federal formula is applicable to a student
receiving federal aid, other than Federal Work- Study, if that student withdraws on or before the 60% point in time in the quarter. The federal formula requires a return of Title IV
aid if the student received federal financial assistance in the form of a FPELL grant, FSEOG, or Federal Direct Student Loan and withdrew on or before completing 60% of the quarter. The percentage of Tile IV aid to be returned is equal to the number of calendar days remaining in the quarter divided by the number of calendar days in the quarter. Scheduled breaks of more than four consecutive days are excluded.
Note: If funds are released to a student because of a credit balance on the student’s account, then the student may be required to repay some of the federal grants if the student withdraws.
Refund Policy
If a student wishes to withdraw, completely or partially, from courses for which the student has registered, the student must complete, sign and submit, personally or by mail, the prescribed forms to the Registrar’s Office. Verbal withdrawals are not accepted. If a student officially withdraws from all courses before classes begin, all money paid to the University, except the nonrefundable fees, will be refunded within 30 days of said withdrawal. Full-time students who partially withdraw to less than 12 hours before classes begin will have their tuition adjusted to the hourly rate. After classes begin, the following schedule is effective based on the date of complete official withdrawal:
During the first week of classes 80% of the tuition and refundable fees will be credited to the student’s account or refunded.
During the second week of classes 50% of the tuition and refundable fees will be credited to the student’s account or refunded.
During the third week of classes 30% of the tuition and refundable fees will be credited to the student’s account or refunded.
Effective the first day of the fourth week of classes, no credit will be made for complete or partial withdrawal.
Cash refunds will be disbursed directly to the student only if all official charges to the student’s account are paid in full.
All applicable refunds will be disbursed to the student within thirty days after receiving a withdrawal request. In the event of a student’s death, all remaining charges on the student’s account will be cancelled.
Counseling and Student Affairs
The Office of Counseling and Student Affairs oversees extra-curricular activities and assists in creating co-curricular activities. Each of the
East-West students is assigned an advisor from that office so there is always someone from the University available to help that student achieve academic, vocational, and career goals, select courses that will lead to progress towards a degree, and discuss university-related or personal problems. Apart from academic advising, counseling is also available from the Student Success Center and the Financial Aid Office.
The Staff of the Counseling and Student Affairs Office Engage in the Following Activities
Meet with program directors regularly to ensure continuity for students. Counsel students who have not met the University’s Satisfactory Academic Progress requirement and monitor their success.
Participate in assigned University committees.
Act as intermediaries between the student body and University personnel, explaining University policies and procedures to the former and bringing student opinions to the latter.
Ensure that students are properly advised and are aware of all program requirements, including advising students who plan to transfer credits to East-West University.
Coordinate registration activities. Enforce the Student Code of Conduct for the safety and protection of the University community.
Organize activities to help students and alumni identify and secure employment, internships and cooperative education activities.
Plan and coordinate the graduation ceremony.
Alumni Services
University alumni are offered privileges to use the University library and computing facilities, audit courses upon payment of registration fees only, and use career services.
Bookstore Services
The bookstore at East-West University carries textbooks and other classroom assigned instructional materials. It also carries classroom supplies and University promotional items. Book rental services are also available.
Campus Security
The security of the campus and its occupants is the responsibility of the security staff. They monitor identification of all persons on campus. Students, faculty and staff should report injuries, thefts, accidents, items lost and found or any unusual circumstances to the security staff office.
Computer Services
All East-West University students have access to e-mail, the worldwide web and current academic and non-academic computer programs. The University maintains state-of- the-art computer laboratories both for instructional purposes and student work. Email is an official means for communication within East-West University. Students are expected to check their official East-West University account on a frequent and consistent basis in order to stay current with
University communications on the Student Portal. Students are also expected to use their East-West University account for communication with instructors in their courses. The use of an outside email account for assignment submissions and faculty correspondence is discouraged as a University policy.
Student Activities
Co-curricular (outside of the classroom) activities are intended to provide students with the opportunity to be better prepared to fulfill the duties of citizenship in a democratic society and enrich their educational and personal development. Such goals may be accomplished through cultural and social activities, the peer mentoring program, volunteer programs related to the instructional program, athletics and student government. The University encourages and supports the formation of student organizations and clubs that allow students to work together towards a common goal. The University administration must approve all organizations.
Student Publications
The Phantom Press is the official student newspaper of the University, published periodically throughout the academic year. The University also supports and encourages other student publications.
Tutorial Services
The University provides tutorial services in areas of Mathematics, Writing, Computer Science, Biology, and Electronics Engineering Technology at no cost to students. Additional tutorial services will be added as needed.
Student Policies
All students enrolled at East-West University may rightfully expect that faculty and administrators of the University will maintain the conditions which facilitate learning. Students are encouraged to exercise their right to free inquiry and free speech in a reasonable and peaceful manner.
Standards of Student Conduct
All persons shall respect and obey civil and criminal laws and shall be subject to legal penalties for violation of the laws of the city, county, state, or the nation. All persons shall obey the rules, regulations and policies of the University. Violation of such rules and regulations, which include but are not limited to the following, may result in disciplinary action including probation, suspension and/or dismissal:
Failure to display University ID while on campus.
Unauthorized presence on or use of
University property. Dishonesty such as cheating, plagiarism, or knowingly furnishing false information to the University administration or faculty.
Forging, altering or misusing any University document or identification card.
Willful disobedience to directions of University officials acting in the performance of their duties. Obstruction or disruption of classes, administration or any authorized University activity. Theft or deliberate damage to property belonging to the University, a member of the University community or a campus visitor.
Smoking on the University campus. Assaulting, threatening, harassing or endangering the health or safety of any individual.
Using, possessing or distributing alcoholic beverages on University premises or at functions authorized by the University.
Using, possessing or distributing any illegal controlled substance on the University campus or at an activity authorized by the University.
Being under the influence of alcohol or any illegal controlled substance on the University campus or at an activity authorized by the University. Possessing or using firearms, explosives, dangerous chemicals or other objects that might be used as lethal weapons on the University campus or at functions authorized by the University.
Discriminatory behavior while on the University campus or at an activity authorized by the University which is inconsistent with the University, city, county, state, or federal non- discrimination policies and statutes. Threatening or using physical force, obstructing or attempting to obstruct
any student or instructor from attending or instructing classes at the University. Threatening or using physical force, obstructing or attempting to obstruct employees of the University from the performance of their duties.
Dressing in blatantly inappropriate attire.
Violation of the above code stipulations may also lead to the termination of a student’s federal, state, and institutional financial aid or
scholarship. The Student Conduct Committee decides on most violations. Depending on the severity of the violation, immediate action may be taken by the Associate Provost.
Disciplinary Action
Students are required to abide by the rules, regulations and principles of the University as stated in the Student Handbook and other University publications. They are expected to conduct themselves at all times and in all places with propriety. A breach of University rules or conduct prejudicial to the interests of the University may require appearance before the Student Conduct Committee. This Committee is composed of faculty, administrative staff members and students.
All concerned parties will appear before the Committee and abide by the action taken. The Student Conduct Committee decisions can be arbitrated through the Office of the Provost or the Office of the Chancellor. All appeals must be submitted in writing. A student dismissed from the University for reasons other than academic work will be required to appear before the Student Conduct Committee for re- entrance. Additional information and details are available in the Student Handbook.
Responsibility for Loss or Damage
The University is not responsible for any personal injury or the loss of personal property on the premises of the University, whether such injury or loss occurs by theft, fire or otherwise. Students will be personally
responsible for any damage caused by them to laboratory equipment, furniture, facilities or any other University property and will be charged for such damage. Charges of this kind will be treated as a regular fee and must be paid by the end of the term during which such damage was caused or assessed.
Drug Free Campus
East-West University adheres to, supports and is in full compliance with the requirements that maintain it as a drug-free institution of higher learning.
Smoking Policy
The East-West University campus is a smoke- free campus. Smoking is not permitted on the University campus and off-campus sponsored activities.
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