Xerox is the world's leading enterprise for business process and document management. Its services, technology, and expertise enable workplaces - from small businesses to large global enterprises - to simplify the way work gets done so they operate more effectively and focus more on what matters most: their real business. Xerox offers business process outsourcing and IT outsourcing services, including data processing, healthcare solutions, HR benefits management, finance support, transportation solutions, and customer relationship management services for commercial and government organizations worldwide. The company also provides extensive leading-edge document technology, services, software and genuine Xerox supplies for graphic communication and office printing environments of any size. Xerox serves clients in more than 160 countries. For more information, visit www.xerox.com, www.news.xerox.com, www.realbusiness.com orwww.xerox.com/businessservices.
PRODUCTION PROPOSAL COORDINATOR
/Note: This position description establishes a baseline for the position. The Proposal Operations VP may waive or add requirements as appropriate./
Job Responsibilities include, but not limited to :
· Responsible for the start-to-finish production of an assigned proposal document
· Responsible, in conjunction with Proposal Manager and Graphic Artist, for the publication schedule, deadlines, and look and feel of proposal document
· Interpret production-related requirements of the RFP and serve as the production interface with Graphic Artist and Proposal Manager
· Participate in strategy meetings and conference calls to gather/communicate information concerning document layout and production process
· Perform special formatting of documents using high level computer software, including but not limited to; MS PowerPoint, Word, Excel; MS Project, and hand created or computer drafted information
· Control and track text and graphics using correct processes, helping to ensure version control
· Works in conjunction with the Graphic Artist to assure all graphic images are completed on schedule
· Proof and edit graphic/text, ensuring high quality proposal products
· Responsible for TOC, LOE, forms, compliance/requirements matrices, as required
· Prepare documents/proposals for review/final reproduction; reproducing, collating, and delivering materials, as needed
· Communicates with vendors to secure supplies and assure on-time completion of documents outsourced
· Prepare the proposal for book check and assist with the process
· Pack and prepare proposal for delivery, and track delivery if sent by UPS or FedEx
· May be required to take on additional responsibilities for smaller proposals or presentations (e.g., gather baseline documents, complete forms, develop graphics, etc.)
· Participation in proposal training or assume leadership requirements, if required
· Contribute to an increase in proposal win rate, as specified by management
· Customer Service skills
· Other duties as assigned
Requirements:
* Advanced degree preferred, but not required.
* At least one (1) year relevant experience (document production and control)
* Ability to work on more than one proposals at a time.
* Willingness to work extended hours and assist other production staff in meeting deadlines.
* High level skill in MS Word; able to manipulate and format data in Adobe Acrobat, PowerPoint, Excel, and Microsoft Project.
* Desktop publishing experience and skills strongly preferred.
* Basic familiarity with graphics programs desirable.
* Ability to read and follow specific instructions producing document with minimal errors. Proofreading skills, keen attention to detail, and ability to handle stressful situations a must.
* Very dependable and exceptional customer service skills.
* Possess a strong attention to detail
* Training for proprietary software applications
* Strong time management
* Experience MS Project
* Experience with government contracts, proposals, RFPs.
* Able to lift and move items up to 40 pounds.
* Must be currently eligible to work in the United States for any employer
* Must consent to, and successfully pass all required pre-employee screenings.
/NOTE: Not eligible for relocation reimbursement expenses/.
/Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. People with disabilities who need a reasonable accommodations to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to accommodations@xerox.com. Be sure to include your name, the job you are interested in./
**Title:** *Production Proposal Coordinator*
**Location:** *Virginia-Fairfax*
**Requisition ID:** *15000785*
**Virtual/work from home?** *No*