Accounting/Administrative Assistant III
Support Services Center
Federal Way, WA
The Washington Education Association is seeking applicants for the position listed above. A job description is included on the following pages. This position is available to internal and external applicants.
To be considered for this position the following documents are required:
Letter of Interest/Cover Letter
A current résumé reflecting qualifications for this position
A signed WEA application form
Three (3) professional letters of reference
A Washington Education Association application form is required and attached as a link at the end of this document. In addition, applications may be obtained at the Washington Education Association located at 32032 Weyerhaeuser Way South, Federal Way, Wa 98001, or by calling Human Resources at 1-800-622-3393 extension 7002.
The deadline for receipt of cover letter, résumé, signed application and references is on or before October 20, 2015.
Please submit your application materials online by following the link at the end of the job description. If you have questions or need assistance, please contact Karen Knight at the email address or phone number shown below.
Washington Education Association
Attn: Karen Knight, Human Resource Generalist
PO Box 9100
Federal Way, WA 98063-9100
253.765-7002 (Direct)
FAX: (253) 946-4726
kknight@washingtonea.org
The Washington Education Association is an equal employment opportunity employer. It is the desire of the Washington Education Association to interview applicants from an applicant/interview pool that reflects the diversity of the greater community for each vacancy as it occurs.
Location: Support Services Center, Federal Way, Washington
Supervision: The position will be supervised by the WEA Chief Financial Officer in the Federal Way, Washington facility.
Purpose: The primary purpose of the position is to perform accounting and support related functions in support of the WEA Chief Financial Officer and in coordination with WEA Human Resources as needed.
Job Summary and Essential Job Functions
Successfully perform accounting and support-related functions to assist the WEA CFO.
Accounting
Coordinate monthly and annual leave reporting activities including data maintenance and processing. Work with leave reporters to ensure accuracy and timely leave processing.
Participate in new leave system implementation and redesign of processes to create efficiencies. Maintain upgrades as needed.
Track and coordinate employee PTO, Sick Leave data and keep and maintain accurate data related to usage and cash outs.
Respond to internal requests for leave information. Assist staff with questions and leave adjustments.
Maintain master employee salary, FTE and seniority rosters. Create ad hoc reports as needed.
Work with HR to maintain accurate records related to WEA employee training and wellness funds, including the ability to produce electronic reports for review by managers.
Act as a proactive liaison between Payroll, budgeting, accounting and human resources as needed to ensure proper flow and maintenance of employee data.
Coordinate agency fee payments and reporting, including the validation of data used to support such reporting. Work with WEA Legal to administer payments and Council/Local billings.
Track and coordinate WEA Children’s Fund accounting and reporting in conjunction with other WEA staff.
Maintain Children’s Fund QuickBooks system.
Track and coordinate accounting related requirements associated with Community Outreach Funds and/or other funds flowing from the WEA to Councils or other entities as needed. Work in conjunction with other departments as necessary.
Perform statement and account reconciliations, and resolve outstanding amounts/discrepancies as needed.
Perform fiscal year-end closing procedures and prepare audit schedules.
Assist with annual audit and provide information to outside auditor as requested.
CFO Assistance
General office assistance to the CFO, including drafting correspondence as necessary.
Assist the CFO with mail, meeting logistics and other general coordination as needed.
Assist the CFO with special projects.
Coordinate the tracking and approval process associated with WEA contracts as needed (in conjunction with other stakeholders).
Track various insurance related renewals, including necessary communication with insurance vendors as appropriate.
Provide administrative and accounting support for staff pension and 401k plans. Coordinate Trust meetings, take and produce meeting minutes, track expenses and ensure timely regulatory notices. Work with HR and Accounting as needed. Maintain accurate files.
Accounting Backup
Provide backup for accounting processes when needed during times of overloads or absence.
Other
Other duties as assigned which support the mission, goals and objectives of the WEA.
Maintain confidential information of a sensitive nature.
Ability to learn a new membership data system (NEA360–expected launch in 2016); possess strong familiarity with database systems used to track detailed information and requiring data input accuracy and attention to detail; ability to generate reports based on user requests; ability to understand how data is used in effective decision-making.
Work cooperatively with other staff across centers to assure work is coordinated and completed.
Ability to “think outside the box” to implement efficiencies and automate processes inclusive of new accounting software implementation.
Minimum Job Requirements
AA degree. BA preferred.
Three (3) years bookkeeping and accounting experience using computerized accounting system. Experience in General Ledger accounting. Knowledge of general accounting principles and auditing procedures. HR experience a plus.
Two (2) years of office administrative or related work.
Proficient and accurate in the use of accounting programs. Proficient in entering data quickly and with a high degree of accuracy.
Proficient using programs and spreadsheets. Proven experience and proficiency in the use of Microsoft Office Suite and other industry appropriate software and hardware with particular emphasis on Excel and Word.
Ability to keep information confidential.
Motivated self-starter with the ability to work well in a team environment, as well as independently.
Strong organizational skills. Demonstrated initiative and ability to effectively plan, organize and complete multiple assignments and be flexible with changing priorities.
Work cooperatively with other staff across centers to assure work is coordinated and completed.
Maintain professional work habits of punctuality and attendance.
Pay strong attention to details; highly detail-oriented.
Proven proofreading, spelling, and grammar skills.
Demonstrated knowledge of office administration procedures.
Ability to successfully work, communicate with and support diverse individuals and groups; must be able to develop and maintain cooperative workplace relationships.
Must support and advance the WEA mission, goals, core values and priorities.
Salary Range and Benefits
Monthly salary range:
Level 3 (C) — $4,519 to $6,447
Benefits:
Medical, vision, dental and life insurance
Sick, vacation and personal leaves
Long-term disability
Defined Benefit Plan
401(k) Plan (w/employer contribution)
Position covered by the WEA/WEASO Collective Bargaining Agreement
Application Procedure and References:
In order to be considered for this position, a completed and signed WEA application form including résumé, cover letter and three (3) professional letters of reference must be received on or before October 20, 2015.
Applicants must provide three letters of recommendation received from individuals having professional knowledge of the applicant’s background and work experience. The letters must include email/mailing addresses, telephone numbers and contact names.
Please submit your application materials online by following the link below.
Online Application Here
WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.
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