Following documents are mandatory for any kind of trade that has to be executed on the Exchange:
Contract note in Form A
b. In the case of electronic contract notes issued by the brokers, the clients have to make sure the same contract is digitally signed. If the client is unable to view the e- contract, then he can contact the broker regarding same. At this point, the broker’s job is to send a physical copy of the contract note to the client within the given time.
Contract note forms a very vital legal document. It gives rise to contractual obligations and rights.
The contract note should have the following:
Name, address and SEBI Registration number of the broker.
Name of the partner or the proprietor or the sanctioned signatory.
Dealing Office Address/Tel Number/Fax Number, Code number of the member given by the telephone exchange.
Unique Identification Number Name of partner
Contract number, date of issue of contract note, time duration for settlement and settlement number
Constituent (Client) name or Code Number.
Order number and order time with respect to the trades.
Trade number and Trade time.
Quantity and kind of security purchased or traded by the client.
Brokerage and purchase or sale rate are given separately.
Service tax rates and any other charges collected by the broker.
Securities Transaction Tax (STT) as applicable.
Appropriate stamps have to be affixed on the authentic contract note or mention that the consolidated stamp duty is paid.
Signature of the Stock- broker/Authorized Signatory.
Contract note provides for the recourse to the system of arbitrators for settlement of disputes arising out of transactions.