Acrobat Keyboard Shortcuts
How to Apply Acrobat Keyboard Shortcuts in Acrobat XI
You can use Acrobat keyboard shortcuts in Adobe Acrobat XI to perform commands. Acrobat keyboard shortcuts in Acrobat XI appear in the Menu Bar to the right of the specific command to which they correspond. For example, if you click the “Edit” command in the Menu Bar, you can see the Acrobat keyboard shortcut for the “Copy” command, which is “Ctrl+C” on the keyboard. You can then click away from the Menu Bar drop-down menu to retract it. Next, select the content to copy within the PDF, hold down the “Ctrl” key on the keyboard, and then strike the “C” key on the keyboard to copy the selected content. If your goal is to become faster using Acrobat, learning the Acrobat keyboard shortcuts will assist you.
Notice that not every command in the Menu Bar has a corresponding Acrobat keyboard shortcut. However, there is a keystroke combination you can perform to access every command. If you press the “Alt” key on your keyboard and then examine the Menu Bar, you will see that each command category (like “File” or “Edit”) has a single underlined letter- for example the “F” in “File,” and the “V” in the “View” command. If you hold down the “Alt” key on your keyboard and strike the underlined letter for the corresponding command category on your keyboard, you will see its drop-down menu appear. At that point if you examine the sub-commands in the drop-down menu, you’ll notice that each one of the subcommands also has a single letter underlined. At this point, you no longer have to hold down the “Alt” key, you can just strike the key on your keyboard that corresponds to the underlined letter of the subcommand that you would like to execute. You will find that every command has an Acrobat keyboard shortcut if you follow this method!
Important Note on Acrobat Keyboard Shortcuts in Acrobat XI
To enable single-key Acrobat keyboard shortcuts in Acrobat XI, select “Edit| Preferences…” from the Menu Bar to open the “Preferences” dialog box. Select the “General” category, and then check the “Use single-key accelerators to access tools” checkbox. Then click the “OK” button in the “Preferences” dialog box.
Below is a listing of the most commonly used keyboard shortcuts in Acrobat XI. This material is also contained within the manuals in our course titled “Mastering Acrobat Made Easy v.XI.”
Tool Selection Shortcuts
Acrobat Keyboard Shortcut Key
Hand Tool
H
Temporarily select Hand Tool
Spacebar
Select Tool
V
Marquee Zoom Tool
Z
Cycle though the Zoom Tools (Marquee Zoom, Dynamic Zoom, Loupe Tool)
Shift + Z
Temporarily select Dynamic Zoom Tool when Marquee Zoom Tool is selected
Shift
Temporarily zoom out when Marquee Zoom Tool is selected
Ctrl (Win) or Option (Mac)
Temporarily select Zoom In Tool
Ctrl + Spacebar (Win) or Spacebar + Command (Mac)
Select Object Tool
R
Edit Object Tool
O
Enter and Exit Forms Editing Mode
A
Crop Tool
C
Link Tool
L
Text Field Tool
F
Cycle through the tools in Forms Authoring Mode (Text Field, Check Box, Radio Buttons, List Box, Dropdown Box, Button, Digital Signature, Barcode)
Shift + F
3D Tool
M
Cycle through the multimedia tools (Flash, Video)
Shift + M
Edit Document Text Tool
T
Redaction
Y
Cycle though the Touch Up Tools (Touch Up Text, Touch Up Reading Order, Touch Up Object)
Shift + T
JavaScript Debugger
Ctrl + J (Win) or Command + J (Mac)
Insert Files
Ctrl + Shift + I (Win only)
Delete Pages
Ctrl + Shift + D (Win only)
Open Output Preview
~ (tilde)
Touch Up Reading Order Tool (or return focus to dialog box, if already selected)
Shift + Ctrl + U (Win) or Shift + Command + U (Mac
Comments Shortcuts
Acrobat Keyboard Shortcut Key
Sticky Note Tool
S
Text Edits Tool
E
Stamp Tool
K
Current Highlighting Tool
U
Cycle though highlighting tools (Highlighter, Underline Text, Cross Out Text)
Shift + U
Current drawing markup tool
D
Cycle through drawing markup tools (Cloud, Arrow, Line, Rectangle, Oval, Polygon Line, Polygon, Pencil Tool, Eraser tool)
Shift + D
Cloud Tool
Q
Text Box Tool
X
Current Stamp or Attach Tool
J
Cycle though Stamp, Attach File, Record Audio Comment
Shift + J
Move focus to next comment or form field
Tab
Move focus to previous comment or form field
Shift + Tab
Open pop-up note (or text field in Comments List panel) for currently selected comment
Enter (Win) or Return (Mac)
Close pop-up (or text field in Comments List panel) for currently selected comment
Esc
PDF Navigation Shortcuts
Key
Previous Screen
Page Up or Shift + Enter (Win) or Shift + Return (Mac)
Next Screen
Page Down or Enter (Win) or Return (Mac)
First page
Home or Shift + Ctrl + Page Up (Win) or Shift + Ctrl + Up Arrow Key (Win) or Shift + Command + Up Arrow Key (Mac)
Last Page
End or Shift + Ctrl + Page Down (Win) or Shift + Ctrl + Down Arrow Key (Win) or Shift + Command + Down Arrow Key (Mac)
Previous Page
Left Arrow Key or Ctrl + Page Up (Win) or Command + Page Up (Mac)
Next Page
Right Arrow Key or Ctrl + Page Down (Win) or Command + Page Down (Mac)
Previous Open Document
Ctrl + F6 (Win) or Command + F6 (Mac)
Next Open Document
Shift + Ctrl + F6 (Win) or Shift + Command + F6 (Mac)
Scroll Up
Up Arrow Key
Scroll Down
Down Arrow Key
Scroll (when Hand Tool is selected)
Spacebar
Zoom In
Ctrl + = (Win) or Command + = (Mac)
Zoom Out
Ctrl + – (Win) or Command + – (Mac)
PDF Portfolio Shortcuts (available for the files list of the Details pane)
Acrobat Keyboard Shortcut Key
Move forward or backward between the current column header selected for sorting, the current row with the focus, and the Go Back button if in a folder
Tab or Shift + Tab
Move focus to the next or previous row when in the body of the file list on the left
Up Arrow Key or Down Arrow Key
Selects the next or previous column header for sorting
Left Arrow Key or Right Arrow Key
If pressed in the body of the file list, navigate one level up from within a folder
Backspace (Win) or Delete (Mac)
Press the Go Back button in a folder if focus is on the button.
Enter or Spacebar
If pressed when focus is on a row in the file list representing a subfolder, navigate to a subfolder, or open an attachment in Preview mode.
Enter
If in the body of the file list, move to the first or last row
Home or End
If in the body of the file list, move to the next or last set of rows to fit the screen
Page Down or Page Up
Select or deselect all files
Ctrl + A (Win) or Command + A (Mac) or Shift + Ctrl + A (Win) or Shift + Command + A (Mac)
If in the body of the file list, extend the selection by adding the next row above or below the selected row
Shift + Up Arrow Key or Shift + Down Arrow Key
Change whether the row with focus is in the selection
Ctrl + Spacebar (Win) or Command + Spacebar (Mac)
Move focus up or down one row without changing the selection
Ctrl + Up Arrow Key (Win) or Command + Up Arrow Key (Mac) or Ctrl + Down Arrow Key (Win) or Command + Down Arrow Key (Mac)
Reverse the sort order when focus is on a column header
Spacebar
Task Pane Navigation Shortcuts
Acrobat Keyboard Shortcut Key
Move focus to the next item among Document Pane, Task Panes, Message Bar, and Navigation Bar
F6
Move focus to the previous item among Document Pane, Task Panes, Message Bar, and Navigation Bar
Shift + F6
Move focus to the next panel in the Task Pane
Ctrl + Tab (Win) or Command + Tab (Mac)
Move focus to the previous panel in the Task Pane
Ctrl + Shift + Tab (Win) or Command + Shift + Tab (Mac)
Navigate to the next panel and panel control within an open Task Pane
Tab
Navigate to the previous panel and panel control within an open Task Pane
Shift + Tab
Navigate to the next command button within a panel
Down Arrow Key
Navigate to the previous command button within a panel
Up Arrow Key
Expand or collapse panel in focus (press F6 to move focus to Tools pane, then tab to desired panel)
Spacebar or Enter and Left Arrow Key or Right Arrow Key
Open or Close the Task Pane
Shift + F4
Close the pane that lists the tasks of an Action
Ctrl + Shift + F4
Open the menu and move the focus to the first menu option when focus is on a command with a submenu or submenu element with a side menu
Spacebar or Enter
Move the focus back to the parent command button with a submenu or submenu element with a side menu
Esc
Run the command in focus
Spacebar or Enter
Navigate to the next item in the active panel in the Create New Action, Edit Action, Create New Tool Set, or the Edit Tool Set dialog boxes
Tab
Navigate to the previous item in the active panel in the Create New Action, Edit Action, Create New Tool Set, and the Edit Tool Set dialog boxes
Shift + Tab
General Navigation Shortcuts
Acrobat Keyboard Shortcut Key
Move focus to menus
F10 (Win) or Ctrl + F2 (Mac)
Move focus to toolbar in browser and application
Shift + F8
Move to next open document (when focus is on document pane)
Ctrl + F6 (Win) or Command + F6 (Mac)
Move to previous open document (when focus is on document pane)
Ctrl + Shift + F6 (Win) or Command + Shift + F6 (Mac)
Close current document
Ctrl + F4 (Win) or Command + F4 (Mac)
Close all open documents
Command + Option + W (Mac)
Move focus to next comment, link, or form field in the document pane
Tab
Move focus to document pane
F5
Move focus to previous comment, link, or form field in the document pane
Shift + Tab
Activate selected tool, item (such as a movie clip or bookmark), or command
Spacebar + Enter (Win) or Spacebar + Return (Mac)
Open context menu
Shift + F10 (Win) or Control + click (Mac)
Close context menu
F10 (Win) or Esc (Mac)
Return to Hand tool or Select tool
Esc
Move focus to next tab in a tabbed dialog box
Ctrl + Tab (Win)
Move to previous search result and highlight it in the document
Shift + F3 (Win)
Move to next search result and highlight it in the document
F3
Search previous document (with Search results displaying multiple files)
Alt + Shift + Left Arrow Key (Win) or Command + Shift + Left Arrow Key (Mac)
Search next document (with Search results displaying multiple files)
Alt + Shift + Right Arrow Key (Win) or Command + Shift + Right Arrow Key (Mac)
Select text (with Select tool selected)
Arrow keys
Select next word or deselect previous word (with Select tool selected)
Shift + Ctrl + Left Arrow Key or Right Arrow Key
Navigation Pane Shortcuts
Acrobat Keyboard Shortcut Key
Open and move focus to navigation pane
Ctrl + Sift + F5 (Win) or Command + Shift + F5 (Mac)
Move focus among the Document, Message Bar, and Navigation Panels
F6
Move focus to previous pane or panel
Shift + F6
Move among the elements of the active navigation panel
Tab
Move to previous or next navigation panel and make it active (when focus is on the panel button)
Up Arrow Key or Down Arrow Key
Move to next navigation panel and make it active (when focus is anywhere in the navigation pane)
Ctrl + Tab (Win)
Expand the current bookmark (focus on Bookmarks panel)
Right Arrow Key or Shift + + (plus sign)
Collapse the current bookmark (focus on Bookmarks panel)
Left Arrow Key or -(minus sign)
Expand all bookmarks
Shift + * (asterisk)
Collapse selected bookmark
/ (forward slash)
Move focus to next item in a navigation panel
Down Arrow Key
Move focus to previous item in a navigation panel
Up Arrow Key
Help Window Shortcuts
Key
Open Help Window
F1 or Command + ? (Mac)
Close Help Window
Ctrl + W (Win) or Command + W (Mac) or Alt + F4 (Win)
Move back to previously opened topic
Alt + Left Arrow Key (Win) or Command + Left Arrow Key (Mac)
Move forward to next topic
Alt + Right Arrow Key (Win) or Command + Right Arrow Key (Mac)
Move to next pane
Ctrl + Tab (Win)
Move to previous pane
Shit + Ctrl + Tab (Win)
Move focus to the next link within a pane
Tab (Win)
Move focus to the previous link within a pane
Shift + Tab (Win)
Activate highlighted link
Enter (Win)
Print Help topic
Ctrl + P (Win) or Command + P (Mac)
Accessibility Shortcuts
Acrobat Keyboard Shortcut Key
Change reading settings for the current document
Shift + Ctrl + 5 (Win) or Shift + Command + 5 (Mac)
Reflow a tagged PDF, and return to un-reflowed view
Ctrl + 4 (Win) or Command + 4 (Mac)
Activate and deactivate Read Out Loud
Shift + Ctrl + Y (Win) or Shift + Command + Y (Mac)
Read only the current page out loud
Shift + Ctrl + V (Win) or Shift + Command + V (Mac)
Read out loud from the current page to the end of the document
Shift + Ctrl + B (Win) or Shift + Command + B (Mac)
Pause reading out loud
Shift + Ctrl + C (Win) or Shift + Command + C (Mac)
Stop reading out loud
Shift + Ctrl + E (Win) or Shift + Command + E (Mac)
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