Description
IntuiFace supports two methods for sending emails from within
your interactive experience. Both support the attachment of one or
more images, videos, audio files and documents or snapshots of
annotated images and scenes.
Method One: Hosted: Free email service offered
by IntuiLab. You can customize every aspect of the email but :
The FROM field contains a do-not-reply email address -
donotreply@mail-intuiface.com
- whose display name is that of the IntuiFace license holder. This
cannot be changed.
A short signature indicating your use of IntuiFace - Sent
from an interactive experience built using IntuiFace. - is
inserted at the very end: This cannot be changed.
The attachment size is limited to 5MB.
Method Two: Configurable: Use any SMTP server.
No IntuiFace signature is appended to emails. No attachment size
limitation (it defaults to 10MB but you can change this). You must
be in possession of at least one Composer Enterprise license to use
this option.
Note: at the moment, Method Two:
Configurable is only available in Player for
Windows.
The following table identifies which method is available for
each edition of Composer and Player. In addition, this table
highlights the daily limit for emails sent by Free Edition
experiences.
Adding Email Support
to Your Experience
To use either email method in an experience, add the appropriate
interface to your experience:
The Hosted version is ready for use out of the
box. The Configurable version requires entry - via
the Properties panel - of information specific to
your email server. Remember, only Enterprise Edition customers can
use the Configurable method.
Preparing
for Use of the Configurable Email Option
Fill out all fields in the Properties panel for the Configurable
Email IA. This information will be applied to all emails sent by
IntuiFace.
The Configurable email option requires use of ports 25 or 587.
Make sure one of those ports are open for use by IntuiFace. For
secure email, IntuiFace uses TSL via port 587; the use of SSL via
port 465 is not supported.
Using a Gmail SMTP server without "two step verification"
If using Gmail without two step verification, the security
settings of your SMTP server (smtp.gmail.com) may prevent use of
Port 587. To make it work with Port 587, you must reduce the
security level of the Gmail account to "less secure". For more
information about changing Gmail security parameters, have a look
at this article: https://support.google.com/accounts/answer/6010255
Using
a Gmail SMTP server with "two step verification"
To send an email using a Gmail account with two step
verification, you must generate an app password for use in
IntuiFace:
Visit your App
passwords page. You may be asked to sign into your Google
account.
At the bottom, choose Other for the "Select
app" option and type in IntuiFace. (You can type any text
you wish, just use something to remind you that this password is
being used in IntuiFace.)
Click the "Generate" button. A password is generated.
Copy the password and click on the "Done" button
Paste this password into the "Password"
property of the Configurable Email interface assets used in
your IntuiFace experiences. NOTE: Be sure the
value of the "Username" property is associated with the email
address used to generate the password.
Google documentation about how to generate an app password is
here.
Creating an Email
without Attachments
Each email interface asset has a Send action
with configurable To, Subject and
Body fields. Complete these fields as your needs
require. You can use HTML mark-up in the Body
field. Then simply call this Send action using one
or more triggers you select.
If using the Configurable Email IA, values such as 'Reply-to
Address' and 'Reply-to Name' are derived from the properties set
for it. See this
section for a look at all available properties.
Creating an Email With
Attachments
You can attach images, videos, audio files and documents to
emails. You can also attach annotated images and scenes.
The steps for creating an email with attachments is identical to
that followed for emails without attachments, discussed here. The difference
comes from use of the sharing queue.
To email attachments, you must add them to the sharing
queue. Every item in the sharing queue is
automatically attached to every email sent by IntuiFace.
In fact, if there are items in the sharing queue, it is not
possible to send an email without attachments.
There are two ways to add Image, Video, Audio and Document
assets into the sharing queue:
Enable the Show sharing button property in the
Tools section of the More
Properties panel for the asset you may want to email.
By touching this button in a running experience, the asset is added
to the sharing queue.
NOTE: Annotated images and scenes are added to the
sharing queue by using the Snapshot button in the Drawing Tool. After
annotating your images, click the snapshot button (see image
below). A copy - the snapshot - is created. Press the Sharing
button on this copy.
Call the "Add in sharing queue" action of the Asset. You can
call this action using any IntuiFace trigger. A parameter of this
action is specification of which sharing queue to use.
NOTE: Use the "Remove from sharing queue" trigger
to remove this particular asset from a specified sharing
queue.
More About Sharing Queues
Each sharing interface asset - email, file
system, USB drive -
has its own sharing queue. However, the above methods will add
assets and asset snapshots to all sharing queues at the same time.
To add an asset to a specific sharing queue, call that asset's
Add in sharing queue action and specify which
queue you are targeting.
If you would like to see the sharing queue as items are
added/removed and even automate the Send action,
add the Share via Email data template we've built
for you by double-clicking the interface asset in the Interface
Asset panel.
This data template illustrates what is possible with the
Share via Email interface asset; you are not
required to use its design or even to use it at all. The image on
the right of the template simply illustrates placement of the
sharing button.
Properties, Triggers &
Actions
Properties
Common properties for Share via Email - Hosted
and Share via Email - Configurable
Sharing storage unit: Unit used for size of
the sharing queue
Specific properties of Share via Email -
Configurable
SMTP Server
SMTP Port
Username: Login of the SMTP user account
Password: Password of the SMTP user
account
From address: Mail address of the sender (if
supported by the SMTP server)
From name: 'Displayed name for the sender of
the email (if supported by the SMTP server)
Reply-to address: Email address for
reply-to
Reply-to name: Displayed name for the reply-to
address
Maximum attachment size (MB)
Triggers
Email
Common triggers for Share via Email - Hosted
and Share via Email - Configurable
Email error: Raised when attempt to send the
email fails. Contains the following read-only parameters
Error message
Email is too big: Raised when the attachements
of the email exceeds the maximum size.
Email sent: Raised when email is successfully
sent.
Specific properties of Share via Email -
Configurable
Free email quota exceeded (10 a day): Raised
when the quota of 10 mails a day for FREE Composer has been
reached**
Sharing queue
Common triggers for Share via Email - Hosted
and Share via Email - Configurable
Sharing queue cleared: Raised when sharing
queue selection is cleared.
Sharing queue item added: Raised when an item
has been added to the sharing queue.
Sharing queue item removed: Raised when an
item has been added to the sharing queue.
Actions
Share via Email - Hosted
/ Configurable
Send: send an email. Contains the following
parameters:
To: target of the email
Subject: Subject of the email
Body: Body of the email
Sharing queue
Add item to sharing queue: Add the item
referenced by the following URI to the sharing queue.
URI: the local path the item to add to the
sharing queue.
Clear sharing queue: Clear the sharing queue
of all items.
Remove item from sharing queue: Remove the
item referenced by the following URI from the sharing queue.
URI: the local path the item to add to the
sharing queue.