Every business knows that keeping employee data safe is paramount. In an employee’s file, you can find all sorts of information from their Social Security number all the way to bank account information. This begs the question, are you really sure this is safely stored on your system?
Many companies are moving to online-based cloud storage systems for their ease of use and for their excellent security measures. Cloud storage services mean you’re not forced to buy more hardware and memory, so it’s a snap when you need to upgrade for more room.
Head Into the Cloud
Cloud storage technology provides small to medium sized businesses with the opportunity to store sensitive documents digitally, all hosted by a third party. While hard drives are the traditional storage method for most, they are easily hacked. A state-of-the-art data center will feature new and innovative security techniques that are frequently updated, whereas your average computer user may not be doing that.
1) Cloud storage prevents the constant need for more space.
One of the biggest problems small to medium sized businesses have is a lack of space, both physically and digitally. While there is always the option of using zip drives or installing more memory into personnel computers, using the cloud means storage that grows with you. Be sure to check your cloud company’s storage policies to ensure you will not be given limits or charged for going over them.
2) Storing with a cloud gives you access to the most sophisticated security.
Online cloud storage providers understand the need for top security functions for business, and can often provide your company with the most up-to-date defense for your sensitive information. Personnel files can be digitally transmitted via secure, encrypted Internet exchanges. Be sure to look for “https” in the start of the address to confirm that an encrypted system is in use. If you are using a desktop transmitter, confirm with your cloud provider that information is encrypted to prevent capture en route.
3) Using the cloud means people can’t hop on your hard drive for sensitive information.
While hacking is a problem with sensitive information, a more chronic difficulty is internal computer use. Even if you lock down your system before you leave your desk, passwords can be easily guessed or found written down somewhere. Cloud storage eliminates the “human theft factor” from the equation.
4) Cloud storage often uses encryption, stopping hackers dead in their tracks.
Like most people, hackers always will look for the easiest route to get what they want. Spending hours on hacking into your personnel files isn’t worthwhile for them, and generally they will move on to an easier target. With their sophisticated security systems, cloud storage technology can easily discourage hackers. If you use one, be sure to change your password often and always include numbers and symbols, as they’re harder to guess.
If you’re a growing business, going the cloud route can provide you not only a storage solution for your personnel information, but also a secure way to prevent any accidental information leaks. It’s also great for any sensitive or confidential documents. Cloud storage also eliminates the problem of hard drive hackers and nosy co-workers. With the days of simply storing things on your hard drive coming to a close, it’s little wonder that people are draw to the simplicity of cloud storage technology.
Writer and small business owner, LaGeris Underwood Bell is grateful for the availability of a data center for maximum security and ample room to grow her company. The cloud’s the limit when it comes to business success.