As far as wedding expenses go, your catering or food bill is one of your largest expense (40-45% of most wedding budgets). So, spend plenty of time with your caterer talking about your budget, the style of reception you’d like (i.e. buffet, food stations, sit down dinner or cocktail reception) and the types of food that you’d like to serve. There is so much variety and choice when it comes to menu selection. It’s no longer “chicken” or “beef”. It all depends on your personal preference and budget.
When selecting a caterer for your wedding day there are some key things to keep in mind.
Your Wedding Planner should be able to offer a tremendous amount of assistance and insight to you on selecting the right caterer. Wedding Planners typically work alongside of many caterers and are able to give you professional and unbiased reviews on their food and service offerings.
Planners can normally supply you with a preferred list as well as a list of options to help with your search.
Some key elements to keep in mind when shopping for a caterer are:
Your budget
The type of menu? (i.e.: plated, buffet or heavy hors d’oeuvres)
The experience level of the caterer
Can the caterer accommodate your requests
Can the caterer provide you with references
What is the caterer’s specialty? (i.e.: Southern, Asian or other ethnic themed foods, etc)
Does your venue allow an outside caterer or do they have a preferred list?
What is included in their cost and if any additional rentals are required?
Let your caterer know your budget upfront. Don’t assume that a buffet or food stations is less expensive than a sit down dinner. Remember, it depends more on what type of food you serve that determines the price.
QUESTIONS TO ASK YOUR CATERER
Tableware and Linens – Does the price include table linens, napkins, dishes, and glassware? Ask to see samples. Remember, if you don’t like the tableware or linens they offer, most everything can be rented, but usually at an additional price.
Decorations – Ask to see pictures of their table displays. Some caterers will include floral arrangements and other decorations as part of their buffet tables or food stations. As your wedding plans progress, talk to your caterer about your color theme so that all decorations and floral arrangements will coordinate.
Guaranteed Numbers – Many caterers will quote prices based upon a certain number or minimum number of guests. For instance, many caterers base their
figures on a minimum of 100 guests. If you’re final guest count is for only 80 guests, there may be an additional fee.
Ratio of Servers to Guests – This can vary depending on the type of reception you have. However, even a buffet style reception should have good service – i.e. waiters clearing dinner dishes and serving coffee. One good rule of thumb is to have one server for every 8-10 guests.
Dress Code for Wait Staff – Will they be dressed formally in a black and white tuxedo look?
Tax and Gratuities – Are they included in the price? Are there any additional fees that are not included in the quote or proposal?
These are just some key questions to ask when shopping for a caterer. Also, it is very important to schedule a tasting with the chosen caterer. Ask if your caterer will do a “tasting” and make sure some if not all of the main dishes you are asking your caterer to prepare are included in the tasting. Pay attention to the food presentation as well as the taste. You don’t want any surprises on your wedding day. The tasting is a perfect opportunity to share your likes and dislikes about the menu.
Best wishes and happy tasting!
Bon Appétit
xoxoxoxo