Job Title:Secretary (Office Automation)
Department:Department Of Health And Human Services
Agency:Centers for Medicare & Medicaid Services
Job Announcement Number:CMS-CMHPO-DE-15-1239292
SALARY RANGE:
$47,433.00 to $61,664.00 / Per Year
OPEN PERIOD:
Thursday, October 23, 2014 to Wednesday, November 5, 2014
SERIES & GRADE:
GS-0318-08
POSITION INFORMATION:
Full Time - Permanent
PROMOTION POTENTIAL:
8
DUTY LOCATIONS:
1 vacancy in the following location:
Boston, MA
WHO MAY APPLY:
United States Citizens
SECURITY CLEARANCE:
Public Trust - Background Investigation
SUPERVISORY STATUS:
No
JOB SUMMARY:
The Department of Health & Human Services (HHS), Centers for Medicare & Medicaid Services (CMS) works in partnership with the entire health care community to improve quality and efficiency in an evolving health care system and provides leadership in the broader health care marketplace.
CMS’ effectiveness depends on the capabilities of a dedicated, professional staff that is committed to supporting these objectives. A career with CMS offers the opportunity to get involved on important national health care issues and be part of a dynamic, fast-paced, and highly visible organization. For more information on CMS, please visit: http://www.cms.gov/.
This position is located in the Department of Health & Human Services (HHS), Centers for Medicare & Medicaid Services (CMS), Office of the Regional Administrator (ORA), Boston, MA.
WHO MAY APPLY: This is a competitive vacancy, open to all United States Citizens or Nationals, advertised under Delegated Examining Authority. Selections made under this vacancy announcement will be processed as new appointments to the civil service. Current civil service employees would therefore be given new appointments to the civil service; however, benefits, time served and all other Federal entitlements would remain the same. Click here for more information and definitions regarding applicants who may apply to this vacancy announcement.
This vacancy is also being announced concurrently with vacancy announcement CMS-CMHPO-MP-15-1239105 under merit promotion procedures. If you wish to be considered under both announcements, you must apply separately to each announcement.
PHS Commissioned Corps Officers interested in performing the duties of this position within the Commissioned Corps are encouraged to apply under the merit promotion announcement indicated above.
Additional selections may be made from this announcement for similar positions within CMS in the same geographical location.
TRAVEL REQUIRED
Not Required
RELOCATION AUTHORIZED
No
KEY REQUIREMENTS
You must be a U.S. Citizen or National to apply for this position
You will be subject to a background and suitability investigation
A one-year probationary period may be required upon appointment
DUTIES:
Working in the Center for Medicare and Medicaid Services (CMS), Office of the Regional Administrator (ORA) you will serve as the Secretary to the Regional Administrator (RA) that reports directly to a Consortium Administrator (CA) in a CMS Regional Office . The incumbent participates extensively in the management of the office performing a variety of secretarial, clerical, and administrative duties, which support the work of the RA.
Specifically you will:
- Make conference arrangements for senior staff by securing space, equipment, or accommodations.
- Establish and maintain files for the office.
- Prepare travel and related documents through an automated system for senior staff.
- Prepare correspondence that requires senior staff's signature.
QUALIFICATIONS REQUIRED:
ALL QUALIFICATION REQUIREMENTS MUST BE MET WITHIN 30 DAYS OF THE CLOSING DATE OF THIS ANNOUNCEMENT.
Specialized Experience: Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled.
In order to qualify for the GS-8, you must meet the following: You must demonstrate in your resume at least one (1) year of qualifying specialized experience equivalent to the grade 7 level in the Federal Government to include: establishing and maintaining filing system, managing travel for staff, and controlling or managing correspondences on behalf of an office executive.
Time in Grade: To be eligible, current Federal employees applying for this position must have served at least one (1) year (52 weeks) at the GS-07 grade level.
Selective Placement Factor: Candidates must show the selective placement factor which includes being able to type at least 40 words per minute based on a five (5) minute sample with three (3) or fewer errors.
Click the following link to view the assessment questionnaire: View Assessment Questions
Conditions of Employment:
1. Security and Background Requirements: If not previously completed, a background security investigation will be required for all selectees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
Optional Form 306 – Declaration of Federal Employment – available at http://www.opm.gov/forms/pdf_fill/of0306.pdf. This form is not required to be submitted at the time of submitting your application. However, if selected, this form will be required prior to final job offer.
2. E-Verify: The Centers for Medicare and Medicaid Services participates in the Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. Click here for more information.
3. Selective Service: Male applicants born after 12/31/1959 must have registered for the Selective Service. Click here for more information.
4. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
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