Save the Children International is a ‘dual mandate’ organisation and as such equal priority will be given to both humanitarian and development work. This is the only way we will be able to ensure that some of the fundamental rights that we believe children have, such as survival, safety and constant access to protection and education can be guaranteed.
As part of a commitment to work with children through humanitarian interventions Save the Children will support programmes in both sudden onset and chronic emergency situations.
We are recruiting to fill the position of:
Job Title: Data Entry Officer (Only for Nigerian Nationals)
Job ID: #974316
Location: Maiduguri
Reports to: Monitoring & Evaluation Coordinator
Job Description
Child Safeguarding:
Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.
Role Purpose
Verify and enter programme data
Key Areas of Accountabilities
Objective 1: Support collection of reports and quality checks
Collection and collation of weekly and monthly reports from the field staff
Verify reports are correct (totals and coherence)
Ensure data quality assessments
Preparation of reports
Support field supervision as per request
Elaborate data collection materials for the activities
Plan logistics and materials needs for the activities to be carried out
Objective 2: Enter data from field reports
Enter data collected in excel templates used
Check data is correctly entered and coherent in the different templates used
Objective 3: Support management of sub base office
Support general office administration services including document filling systems stationery stock management and maintenance of SC resource centre
Support office communications including correspondence exchanges
Manage staff log-in registers
Manage office assets in collaboration with logistics
Skills and Behaviours (our Values in Practice)
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition:
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Qualifications
At least 1 year of professional experience
Minimum of B.Sc qualifications
Computer literacy (MS Word, MS Excel, MS PowerPoint) with ability to work with data bases and statistical software packages
Fluency in English, spoken and written
Good interpersonal skills
Ability to work within a team setting
Independence, adaptability and flexibility
Excellent communication skills
Desirable:
Previous experience with other local and international NGOs
Fluency in Hausa
Job Title: WASH Coordinator (Only for Nigerian Nationals)
Job ID: #972951
Location: Maiduguri
Reports to: Field Manager
Staff directly reporting to this post: WASH Officers
Job Description
Child Safeguarding:
Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.
Role Purpose
The primary responsibility of the WASH (Water Hygiene and Sanitation) coordinator is to provide technical oversight to all Emergency WASH interventions for the Humanitarian response
Key Areas of Accountability
Technical and Advisory Support:
Work together with Ministry of environment, LGA WASH unit and other relevant departments in implementing evidence based strategies for improving community sanitation eg CLTS
Support Primary Health Centres (PHCs) in intervention LGAs in the setting up of ORT and hand washing points in addition to providing general guidance on minimum health facility hygiene standards
Support Community Health Workers (CHWS) in the developing appropriate hygiene and sanitation messages for diarrhoea and pneumonia prevention
Support advocacy activities including state level advocacy linked to improving WASH conditions in supported LGAs
Support the development, review/adaptation of appropriate WASH training materials, job aids, counselling and behaviour change materials to be used in project areas
Build the capacity of Women and Child hygiene groups on WASH in all intervention LGAs
Planning and Budgeting:
Develop activity plans and budgets for technical support activities
Participate in preparation of overall work plan and budget for Child health programme in Lagos
Collaborate with LGA authorities, other partners in planning, implementing activities
Programme Management:
Ensure the maintenance of healthy partnerships with relevant government and private counterparts and other partners at state level
Work closely with relevant community management in rolling out WASH interventions
Skills and Behaviours (our Values in Practice)
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition:
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Qualifications
A minimum of a Bachelors’ degree in Health or Environmental Science
Additional Qualifications in environment science, Public health or any related field is an added advantage
At least 3 years’ work experience working in WASH in government structures, Local NGOs or INGOs
Experience of working with local communities in implementing WASH interventions is essential
Additional skills:
Ability to work effectively both independently (with minimal supervision) and as a member of a team
Commitment to gender equity, child rights, community empowerment, and grassroots development approaches
Effective planning and organising skills
Effective interpersonal skills – oral and written communication skills in English. Hausa will be an added value
Computer literacy skills – MS Office applications, Word, Excel, PowerPoint, Spread sheets
Strong facilitation and presentation skill.
Job Title: Logistics Officer (Only for Nigerian Nationals)
Job ID: #972966
Location: Maiduguri
Child Safeguilding
Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.
Role and Purpose
The Logistics Officer is responsible for managing logistics staff, vehicle fleet, assets, communications, procurement, security and properties to ensure effective, transparent and accountable logistic support to the Save the Children programmes in SC Nigeria.
Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation.
Provide technical support and guidance to program teams on logistical elements of distribution & procurement planning.
Scope of Role
Report to Field Manager
Key Ares of Accountability
Transport Fleet:
Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
Manage, maintain and repair vehicles in safe and efficient working order
Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
Responsible for administering litigations and traffic offenses.
Ensure vehicles have current and lawful documentation.
Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
Receive travel requests, and maintain trip schedules and Staff Movement Board.
Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance
Asset & Facility Management:
Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
Oversee the issuance and return of assets to/from staff
Ensure good condition of assets, and maintain asset condition reports.
Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
Ensure the telephone system is operational and cost effective (PABX and CUG). Report any defective equipment or service. Check on running costs with Finance to ensure no misuse occurs
Ensure the data network (internet) is operational and cost. Report any defective IT or office equipment to the Field Manager.
Procurement and Supply:
Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
Ensure the office is well stocked with necessary supplies stationeries and other consumables
Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively
Communication and Security:
Ensure adherence to communication protocol at field level.
Ensure that all communication systems in Field Office are maintained and staff trained in their proper and effective use
Report all security incidents in writing in a timely manner
Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner
Coordination:
Maintain and regularly update current contact database of other INGO organizations, donors and embassies.
Maintain and where necessary develop shared electronic & manual files to ensure easy access to information.
Co-ordinate and maintain the SCI resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
Manage the diaries of the Base Managers where required.
Ensure the regular collection and dissemination of the mail and courier.
Administration & Report:
Maintain all logistic files in an organized, accurate and up to date manner
Line manage, coordinate, monitor and guide the work of the drivers, cleaners and guards and any other logistics support by managing performance on an on-going basis
Produce weekly procurement tracker and send to programmes and capital office
Produce logistics site report, vehicle and generator cost performance report.
Update Asset Register and send to capital office every month
Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to capital office once per month.
Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
Carry out any other tasks required by the line manager
Skills and Behaviours (our Values in Practice)
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Job Title: Finance Officer (Only Nigerian Nationals)
Job ID: #972981
Location: Maiduguri
Reports to: Field Manager
Responsibilities
The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.
Role Purpose
This position will be responsible for implementing and/or coordinating all financial and administrative support functions for the state office.
Key Accountabilities
Assist in ensuring that direct reports have clear roles and responsibilities, and a strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.
Finance:
Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and DFID requirements.
Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
Help ensure that timely and accurate information is generated and disseminated accordingly to the project team, to inform activity planning and forecasts.
Process all banking activities in the state office, ensuring that bank account records are accurately maintained, and that bank statements are obtained on a timely basis.
Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & DFID requirements. Ensure all financial transactions in the state office are appropriately approved, authorised and administered, in line with SC & DFID policies.
Maintain the office cash box and disburse cash payments. Ensure weekly cash counts are done and properly documented by non finance staff.
Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
Conduct state level finance induction for all new staff on finance policies, systems and procedure
Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements, and DFID requirements.
In collaboration with the line manager support the training in financial management in accordance with SCI’s financial management policies
Skills and Behaviours (our Values in Practice)
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition:
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
honest, encourages openness and transparency, demonstrates highest levels of integrity.
Skills & Experience
Administrative & General Skills
Essential Criteria
Level of Education – B.Sc /HND or equivalent
Specified Study Area – Finance / Accounts / Business Administration
Experience in working with partners accountable for grants and other financial support provided to implement project activities, particularly at community level.
3-5 years years of experience.
Excellent verbal communication and listening skills.
Language Requirements: Spoken English-Excellent; Written English-Excellent
Must be able to speak at least one local language predominant in that state.
Level of IT Expertise: Excellent (Word, Excel, PowerPoint, etc.)
Professional certificate in accounting and finance
Desirable Criteria
Good training and facilitation skills (for financial training/support to partners).
Ability to multi-task, engage in long-term planning, meet deadlines, and handles last-minute demands; exercise patience, and adapt to changing circumstances.
Ability to be creative and proactive health service improvement is essential
Job Title: WASH Officer (Only Nigerian Nationals)
Job ID: #974416
Location: Maiduguri
Reports to: WASH Coordinator
Job Description
Child Safeguarding:
Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.
Role Purpose
To support implementation of WASH component of project including construction/rehabilitations, follow up of community hygiene groups, and collaboration with WASH stakeholders at state/LGA levels.
Key Areas of Accountabilities
Objective 1: Take the lead on the rehabilitation/construction of water and sanitation facilities at FSL sites
Carry out field visits to assess sites at the respective facilities and in conjunction with the SCI Nutrition team towards determining the needs and requirement for action and implementation.
Work with the Logistic Coordinator and Finance and Grants Compliance Team to identify and contract vendors to ensure the planned activities are in accordance with the specified designs and standard.
Prepare weekly plans and schedule of work for all construction/rehabilitation sites, while ensuring compliance in meeting and reaching deadlines and targets.
Work with and support the vendors to ensure all materials and equipment are in stock and any necessary orders are placed for all actions to be carried.
Provide interpretation to designs of work and work according to specifications.
Establish a site book at each location and make report on progress registered in the site book while ensuring signing in with remarks.
Must adhere strictly to standards and ensure quality of materials used by the contractors falls within the utmost standard.
Ensure that all construction/rehabilitation processes including selection of sites and actual implementation are done in collaboration with key stakeholders at state, LGA and community levels
Objective 2:Take the lead on integration of hygiene promotion into FSL programming
Carry out regular supportive supervision visits on hygiene promotion to CMAM sites
Build the capacity of partners and SCI staffs on hygiene promotion
Ensure that community mobilisation approaches on the project fully integrate hygiene promotion concepts
Engage community leaders and other key stakeholders at LGA level on hygiene promotion
Liaise with RUWASSA and the LGA WASH departments on WASH programming and ensure that all activities are done with their active participation and support
Provide support on WASH to other SCI programmes and initiatives when required
Ensure that WASH is integrated into all trainings carried out on the CMAM project
Carry out advocacy visits to key stakeholders at both state, LGA and community levels
Support periodic evaluation studies to evaluate the impact of the WASH component
Contribute technical expertise to donor proposals for ECHO or any future projects
Objective 3: Monitoring and evaluation of WASH activities
Prepare a monthly plan of field activities and share with relevant staff
Develop and implement tools for monitoring of WASH activities in collaboration with the M&E team
Timely collection and analysis of data for the monitoring of the activities
Identify the problems in the implementation process and propose solutions
Evaluate regularly the impact of the activities and propose changes for improvement
Prepare activities’ reports and other ad hoc reports according to agreed timelines and as required
Skills and Behaviours (our Values in Practice)
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition:
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Qualifications
First degree in Geology, Geography or other WASH-related fields from a recognized/accredited Tertiary Institution in Nigeria
At least three years post-graduation experience
Advanced degree will be an added advantage
Previous experience with other local and international NGOs
Experience in Nutrition and in community based programmes
Training and experience on borehole and VIP latrine construction/rehabilitation
Community mobilisation and advocacy experience
Computer literacy (MS Word, MS Excel, MS PowerPoint)
Fluency in English and Hausa, spoken and written
Ability to work in partnership with government and other NGO staff
Good interpersonal skills
Ability to work within a team setting
Independence, adaptability and flexibility with good workload management, multitasking and ability to meet tight deadlines
Excellent communication skills
How to Apply
Interested and qualified candidates should send their CV’s and covering letter explaining why you are suitable to: Nigeria.HumanitarianVacancy@savethechildren.org State position clearly in the subject field as applications without appropriate subject will be disqualified. Also, applications received after the closing date will not be considered.
Note: Only shortlisted candidates will be contacted.
Application Deadline 10th May 2015.