# Advertised Summary Job Description
Reporting to the Dean of Students at the Mailman School of Public Health, the incumbent will be responsible for managing the executive suite which is comprised of the Dean of Students Office and the Office of Student Academic Affairs and Student Life. This includes providing direct assistance to the Dean of Students in arranging her calendar, interfacing with constituents and communicating on her behalf. This person will also assist in the financial operations of the office including - creating new vendors, tracking and processing invoices and travel business expense reports via ARC, the Columbia University Financial System. The coordinator will triage calls and walk-ins to determine needs of guests. In addition, he/she will organize and maintain files and records for executive suite. She/he will manage projects and conduct research assigned by either the dean of students and/or director of student affairs. This person will prepare and edit correspondence, reports, and presentations. He/she will also handle travel arrangements for dean of students and director of student affairs.
# Minimum Qualifications for Grade Applicant meet these minimum qualifications to be considered an applicant
Bachelor's degree or equivalent in training, and /or experience plus a minimum of three years related experience.
The candidate selected for this position will be required to undergo a full background check before a final offer of employment is made.
# Additional Position-Specific Minimum Qualifications Applicant meet these minimum qualifications to be considered an applicant
This position requires a high level of professionalism and an understanding of providing quality customer service. The position requires executive level management of a large department and even larger constituent population. Experience engaging with high volume activity while consistently maintaining a high level of professional conduct and strong work ethic, will be essential for success in this position.
# Preferred Qualifications
Preferred Bachelor's degree and 5 years work experience in higher education or related field. Master's degree preferred.
# Special Instructions
# Special Indications This position works with:
There are no special indications for this position
*Job Title:* Administrative Coordinator, Office Operations
*Job Code Title:* 316101
*Job Requisition Number:* 076888
*Department:* 8201- MDM MSPH Admin
*Location:* Medical Center
*Job Type:* Officer Full-Time Regular
*Hours Per Week:* 35
*Job Family:* Administrative Support
*Salary Grade:* Officer 104
*Salary Range:* Commensurate with experience
*HIPAA Compliance training required:* Yes
*Participation in Medical Surveillance required:* No
*What type of posting? Is this a waiver request?:* Standard Posting
*Requisition Open Date:* 02-23-2015
*Requisition Close Date:* Open Until Filled
*Quick Link:* jobs.columbia.edu/applicants/Central?quickFind=146567
*EEO Statement:* Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.
*Local Hiring:* Columbia University is committed to the hiring of qualified local residents.