The Program Coordinator is
responsible for supporting the Jordan and other country projects with
administrative and programmatic assistance. This includes technical
backstopping for program team members in Baltimore including contract
management, preparation of project summaries and presentations,
monitoring of internal and external review processes, tracking and
monitoring of financial reports.
This also involves coordinating and
following up with partners and field offices on various and programmatic
and administrative tasks, providing input and feedback for on-going and
upcoming activities and frequent two-way communication via fax, email
and telephone. Provides the day-to-day communication, drafting and
editing, and procurement processing field programs require. Provides
detailed administrative support for field offices and senior program
staff. The expectation is that the Program Coordinator will spend
roughly 75% of the time on administrative tasks of all types, and
roughly - 25% of the time on program-related technical work. The
position represents the entry level position for CCP program management.
Backstopping: Maintain frequent, open, ongoing communication with the
field office. Coordinate the various Baltimore-based functions needed
for efficient operation of field programs. Act as point-of-contact for
field-based staff and respond to field-based staff requests for
information, documents or assistance promptly. Assist the field in
developing contracts and facilitate contracts processing in Baltimore.
Provide technical input on materials, strategies, work plans, and
budgets as needed. Coordinate regular technical input (TIPS system)
reviews for all programs backstopped. Collaborate closely with relevant
financial analysts (FA) to ensure that the FA has smooth communication
with the field and has all the information needed to be the team’s point
person on contract and finance issues. Assist with drafting budgets and
scopes of work for projects and contractors as necessary to supplement
the work of in-country staff, and under the direction of the Team
Leader. Provide field with updates on changes to policy, procedure, best
practices, funding, staffing, or any other relevant issues as they
arise. Undertake various kinds of research, including literature reviews
and web searches. Assist with writing, editing, work plans,
assessments, and evaluations.
Administration: Provide comprehensive administrative support to
assigned team, including sending documents physically and electronically
to the field. Maintain contact sheets. Arrange meetings and conference
calls. Typing, formatting and editing documents, including memos,
letters, reports. Taking minutes at meetings and preparing reports from
meetings. Making travel arrangements. Format, edit, and produce
documents and presentations as needed. Provide reception desk coverage
as needed Knowledge Management. Participate in at least one Community of
Practice (CoP). Input (or ensure field input) of materials produced
into the Center’s electronic collections. Prepare displays of program
materials. Update portions of CCP website that contain information on
programs backstopped as needed, but at least quarterly. Upload materials
to CCP’s internal knowledge management system. Identify materials on
that system that are out-of-date. Curate or assist in administering a
section of the CCP internal knowledge management system.
External Relations and Business Development: Begin to develop
professional networks as appropriate to your job, to include colleagues
from other public, private, and non-profit organizations and share
contact points with CCP’s proposal development teams. Assist with
proposal development as needed.
Qualifications: High School Diploma/GED. Five years progressively
responsible related experience. Demonstrated interest and commitment in
international development. Basic mathematical skills. Ability to work
independently or with minimal supervision. Great organizational skills.
Ability to communicate effectively. Good writing skills. Ability to take
initiative and manage multiple tasks. Skilled at working as a member of
a team. Able to travel internationally, as needed. Additional education
may substitute for required experience, to the extent permitted by the
JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience.
Preferred Qualifications: Bachelor's degree. Competency in other
languages. Exposure to travel or work abroad, especially in developing
countries.
How to apply:
To view a detailed job description and apply online, please visit http://jobs.jhu.edu and search using the 5-digit requisition number, 54546.
