Nextzon Business Services Limited - Our client is a start-up mega drug distribution centre in the pharmaceutical sector located in Anambra State, and is looking to fill the role of the:
Job Title: HSE Officer
Ref: HSEOFCR0015
Location: Anambra
Reports To: Admin Manager
Job Purpose
Providing technical support to contribute to the application of effective Health, Safety and environmental management on a daily basis
Key Roles and Responsibilities
Assist in compliance reviews, general risk assessments and other safety assessments to support Health, Safety and Environmental management
Walk the floor/premises on a regular basis to establish HSE presence and provide support
Provide assistance and advice on HSE issues to make recommendations to facility management
Enforce HSE regulations (i.e. OSHA, EPA, LOTO, Hazard Communication etc.), report infractions and recommend solutions to Management
Conduct daily and monthly HSE Meetings/Trainings and schedule as needed
Perform facility HSE Inspections
Ability to evaluate PPE and ensure proper use and maintenance of PPE
Assist in emergency response and provide first aid treatment
Oversee Behaviour-Based/Observation-Safety Programs
Help develop Job Hazard Analysis (JHA)
Ability to oversee Safety Incentive Programs
Participate in detailed incident investigations and Root Cause Analysis
Required Skills and Competencies:
Technical Capacity
Collaboration and organizational Skills
Problem Solving/Analytical
Customer/Client Focus
Project and Time Management
Performance Management
Qualifications and Experience
Bachelor's degree in any relevant field.
Registered with a recognised HSE professional association would be an added advantage.
Minimum of 8 years’ experience in field safety management
Age below 35 years
Detailed knowledge of applicable regulations
IT Literate in Microsoft Word, Excel, PowerPoint, etc.
Job Title: Admin Officer
Ref: ADMOFCR0012
Location: Anambra
Reports To: Admin Manager
Purpose
Directly assisting in the administrative, operational support and procurement functions of the business
Key Roles and Responsibilities
Assist the Admin Manager in ensuring business-as-usual
Supports the business operations by providing essential and quality administrative assistance
Accepts and processes requisitions, orders and tracking requests
Provides customer service and assistance to external and internal customers.
Assist in the supervision of other support staff
Maintain events and activity logs
Procure assets, office consumables and monitor inventory
Effective vendor management
Required Skills and Competencies:
Germane Skills and Knowledge
Detail-oriented
Strong communication skills in-person and via phone & email
Excellent multi-tasking ability
Ability to work in a fast-paced environment
Strong organisational skills
Good team working skills
Interpersonal skills
Logical reasoning
Numerical skills
Technical skills
Qualifications and Experience
A good first degree in Business administration or any of the social sciences
A second degree in a relevant course will be an advantage
Membership of relevant professional bodies
Age 30 years and below
Between 2-5 years of relevant experience in administration management with a reputable organization
Demonstrated proficiency managing analytically rigorous initiatives.
Demonstrated leadership potential in official duties
Job Title: IT Officer
Ref: ITOFCR0016
Location: Anambra
Reports To: IT Manager
Job Purpose
Facilitate operational efficiency of the IT solutions and infrastructure
Key Roles and Responsibilities
Installation, configuration and maintenance of all computer hardware, software and accessoriesPlan and undertaking scheduled maintenance upgrades
Engage platform users to identify and recommend required upgrades
Obtaining replacement or specialist components, fixtures or fittings
Checking computer equipment for electrical safety
Maintaining records of software licenses
Manage stock of equipment, consumables and other supplies
Vendor(s)/service provider management
Implementing policies and procedures for IT acquisition and utilization
1st line systems and solution support
Required Skills and Competencies:
Strong technical skills with the ability to address a wide range of problems including: - network architecture; hardware and software; server administration; programming anf solutions development.
Demonstrated Information Systems security knowledge and skills
Experience in solutions delivery, implementation and integration
Demonstrated competence in multiplesoftware environments: e.g. Windows 2003 Server, Windows 2000 Server, Windows XP Professional, Window Vista, SQL Server 2005, Veritas Backup Exec, Exchange 2003, etc.
Ability to multi-task
Good project execution and management skills
Qualifications and Experience
A Bachelor's degree in Computer Science, Computer Engineering, Electrical Engineering or a related field
3-5 years of high level cum hands-on experience in an enterprise IT environment dealing with distributed systems distributed over multiple sites
Age 30 years and below
Possession of at least one of the following professional certifications, MCSE, CCNA/P, CCDA/P, etc. will be an added advantage
Job Title: Credit Officer
Ref: CRDTOFCR0013
Location: Anambra
Reports To: Finance Manager
Purpose
Management of the credit risk associated with the portfolio and ensuring high quality of the portfolio
Key Roles and Responsibilities
Monitoring of outstanding sales invoices, debts collection and scheduling meeting with customers towards resolving all disputed payment
Analyse and evaluate distributor credit applications in line with company’s credit management policy
Review and monitoring of customers’ credit limit
Preparation of Weekly and Monthly debtors’ report and collections to Management
Responsible for reconciliation of disputed account and negotiates to bring payment into line with terms
Preparation of Dealers rebate and debtors provisions schedule to Financial Accountant
Respond to all queries on payment by customer and proper treatment of WHT credit notes
Maintenance of GL to ensure data integrity
Monthly preparation of Prepayments schedules and posting of month end journals
Participate in the annual and statutory physical stock taking exercise
Assisting in the preparation and coordination of schedules to the Statutory Financial report
Preparation of periodic and on-demand account reconciliation with key customers
Carry-out APV/Pricing
Continually review the existing SOPs and ensure update where necessary to meet current business environment and group standard requirement
Create more awareness for staff on SOPs, and ensure adherence to policies
Deploy Demand to Cash Policy aiming at reinforcing the internal control in the sales activities
Required Skills and Competencies
Expert knowledge of credit underwriting policies, procedures, processes, collateral valuation, and documentation
Good corporate and merchant credit and exposure analysis skills
Strong process and project management skills
Ability to read and interpret credit bureaus reports, analyze trade experience, and utilize external financial resources to underwrite credit requests
Appreciation of finance & investment management principles
Ability to use several accounting packages (Sage, QuickBooks, etc.)
Knowledge of Microsoft excel, word processing, and other database applications
Oral & Written Communication skills
Relationship Management
Possession of human skill (ability to interact effectively with people - both staff and clients alike)
Ability to develop, build and maintain relationships with customers
Expert knowledge of credit structuring, cash flow analysis, balance sheet analysis, profitability, liquidity, and solvency analysis and credit arrangements
Advanced knowledge of financial modelling techniques and preparation of pro-forma financial statements
Excellent presentation, oral and written communication skills
Qualifications and Experience
Minimum of 5 years credit control experience in the FMCG or financial industry
Age 30 years and below
A good University degree or HND in Accounting or related field
A recognised professional accounting certification (i.e. ACA, ACCA or equivalent)
A post graduate degree or any other qualification/certification will be an added advantage
Job Title: Quality Control Officer
Ref: QCOFCR0019
Location: Anambra
Reports To: Quality Control Manager
Job Purpose
Implementing and managing quality control systems designed to ensure optimal stock quality (consistent with established standards, customer specifications and production goals)
Key Roles and Responsibilities
Ensure a high level of internal and external customer service
Investigate (and correct) customer issues and complaints relating to quality
Engage in inspection and testing activities to ensure high technical integrity
Carry out microbiological analysis on all stock to ensure optimal quality
Establish quality standards and reliability expectancy for stock
Provide technical and statistical expertise to stakeholders
Formulate, document and maintain quality control standards and on-going quality control objectives
Coordinate objectives with storage procedures in cooperation with other warehouse managers to maximize product reliability and minimise costs
Create, document and implement inspection criteria and procedures
Interpret quality control philosophy to key personnel within company
Apply total quality management tools and approaches to analytical and reporting processes
Interact with distributors to ensure quality of all purchased stock
Conduct environmental test functions and applications
Maintain active role on internal continuous improvement teams
Effluent management & discharge
Solid waste management and disposal
Environmental metrics collation
Required Skills and Competencie:
Technical Capacity
Organizational Skills
Problem Solving/Analytical
Customer/Client Focus
Time Management
Collaboration
Performance Management
Leadership
Business Acumen
Qualifications and Experience
B.Sc. Degree in Microbiology or Pharmacology
Registered with the pharmaceutical society of Nigeria
Professional Qualification - IPAN, ICCON is an added advantage
Age 30 years and below
Strong Analytical & Problem solving skills
Microsoft office proficiency.
Use of High precision Analytical Instruments.
5 years minimum of experience
Job Title: Warehouse Supervisor (Prescription)
Ref: ADMIN002
Location: Anambra
Reports To: Warehouse Manager
Purpose
Oversee warehouse activities including storage, handling and management of Prescription drugs inventory in line with global best practice.
Key Roles and Responsibilities
Control warehousing function to ensure efficient storage facilities, materials rearrangement & stocking, materials handling requirements, etc.
Control quality prescription stock by implementing FIFO for lot items and continuous monitoring on expiry dates
Ensure safety rules and regulations are strictly observed by all Company / Contractor's employees whilst dealing with sensitive, hazardous, volatile or heavy materials
Manage the end-to-end warehouse and inventory management
Ensure that movement details of materials are correctly recorded and updated to reflect all materials receiving/issuing transactions
Maintain stock movement tracking and records
Liaise with procurement and Finance units on inventory and account reconciliation
finalizes reports on Goods receipt report and dispatches to concerned Department; and
Optimize use of storage space and handling equipment
Have a clear understanding of the company's strategic objectives
Coordinating the use of automated and computerised warehouse management systems
Maintain accurate stock control systems Monitor and track discrepancies (expired and shortage of chemicals) for corrective measures as per Inventory control best practices
Supports Periodic physical inventory audits by Audit and Finance Team
Planning future capacity requirements
Discusses with warehouse team on ways of improving service level, housekeeping and controlling damages
Required Skills and Competencies:
Proven warehouse management experience
Expertise in warehouse management procedures and best practices
Proven ability to implement process improvement initiatives
Strong knowledge of warehousing Key Performance Indicators (KPIs)
Hands on experience with warehouse management software and databases
Leadership skills
Strong decision making and problem solving skills
Excellent communication skills
Qualifications and Experience
A good first degree in Biochemistry, Microbiology, or similar courses
A professional qualification in Supply Chain Management is advantageous
Membership of relevant professional bodies
Age below 40 years
Minimum of 10 years sales experience in a Warehouse supervision and management
Job Title: Cashier
Ref: CASHIER0024
Location: Anambra
Reports To: Finance Manager
Purpose
Manage all cash collections and payments.
Key Roles and Responsibilities
Maintains ledger record of all cash transactions processed at the business office
Process on-premise cash and card payments Manage office petty cash account
Itemise and total purchases by recording prices, departments, taxable and non-taxable items
Maintains checkout operations by following policies and procedures; reporting needed changes
Contributes to team effort by accomplishing related results as needed
Required Skills and Competencies:
Self-motivated
Results oriented
Computer Literate
Good Customer Service
Time Management
Good Work Ethics
Fluency in English
Excellent Numerical & Analytical Ability
Committed approach to work and commitment to own professional development
Qualifications and Experience
B.Sc or HND in Banking & Finance, Accounting, or a relevant discipline
Minimum of 3 years’ experience in a similar role
Very strong character commendations are necessary especially from previous employer(s)
Membership of relevant professional bodies
Job Title: Warehouse Supervisor (Biologicals & Vaccines)
Ref: WHSPVBIO0020
Location: Anambra
Reports To: Warehouse Manager
Purpose
Oversee warehouse activities including storage, handling and management of biological & vaccines inventory in line with global best practice.
Key Roles and Responsibilities
Controls warehousing function to ensure efficient storage facilities, materials rearrangement & stocking, materials handling requirements, etc.
Controls quality biological & vaccine stock by implementing FIFO for lot items and continuous monitoring on expiry dates
Ensure safety rules and regulations are strictly observed by all Company / Contractor's employees whilst dealing with sensitive, hazardous, volatile or heavy materials
Manage the end-to-end warehouse and inventory management
Ensure safety rules and regulations are strictly observed by all Company / Contractor's employees whilst dealing with sensitive, hazardous, volatile or heavy materials
Manage the end-to-end warehouse and inventory management
Ensure that movement details of materials are correctly recorded and updated to reflect all materials receiving/issuing transactions
Maintain stock movement tracking and records
Liaise with procurement and Finance units on inventory and account reconciliation
finalizes reports on Goods receipt report and dispatches to concerned Department; and
Optimize use of storage space and handling equipmentHave a clear understanding of the company's strategic objectives
Coordinating the use of automated and computerised warehouse management systems
Maintain accurate stock control systems Monitor and track discrepancies (expired and shortage of chemicals) for corrective measures as per Inventory control best practices
Supports Periodic physical inventory audits by Audit and Finance Team
Plan future capacity requirements
Discusses with warehouse team on ways of improving service level, housekeeping and controlling damages
Required Skills and Competencies:
Proven warehouse management experience
Expertise in warehouse management procedures and best practices
Proven ability to implement process improvement initiatives
Strong knowledge of warehousing Key Performance Indicators (KPIs)
Hands on experience with warehouse management software and databases
Leadership skills
Strong decision making and problem solving skills
Excellent communication skills
Qualifications and Experience
A good first degree in Biochemistry, Microbiology, or similar courses
A professional qualification in Supply Chain Management is advantageous
Membership of relevant professional bodies
Age below 40 years
Minimum of 10 years sales experience in a Warehouse supervision and management
Job Title: Finance Officer
Ref: FINOFCR0025
Location: Anambra
Reports To: Finance Manager
Purpose
Facilitation of efficiency in the company’s finance unit / activities and direct overall financial plans and accounting practices within the company.
Key Roles and Responsibilities
Coordinate with the Finance manager to ensure timely and appropriate cash flows, matched with the operational needs
Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports
Ensure accurate keeping of account books (electronic and paper
Preparation and submission of monthly Balance Sheet Reconciliations
Help ensure that timely and accurate information is generated and disseminated accordingly to germane parties, to inform activity planning and forecasts
Process all banking activities of the organisation, ensuring that bank account records are accurately maintained, and that bank statements are obtained on a timely basis.
Process all payments (cheque and/or cash) to/from suppliers, customers, service providers, and partners in line with established requirements
Ensure all financial transactions in the organisation are appropriately approved, authorised and administered, in line with company policies
Maintain the office cash box and disburse cash payments
Ensure weekly cash counts are done and properly documented by non-finance staff
Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
Provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis
In collaboration with the financial manager, support the training in financial management in accordance the business’s financial management policies
Any other tasks as assigned by supervisor
Required Skills and Competencies:
Financial analysis and execution
Credit analysis
Knowledgeable in the following key areas:
Financial Management and corporate finance
Accounting policies and standards
Financial analysis and interpretation
Management and Cost Accounting
Tax Management
Appreciation of finance & investment management principles
Ability to use several accounting packages (Sage, QuickBooks, etc.)
Microsoft Office skills with high proficiency in the use of excel
Oral & Written Communication skills
Relationship Management
Possession of human skill (ability to interact effectively with people - both staff and clients alike)
Ability to build and manage banking relationships
Leadership
Proactive decision-maker
Self-starter
Sound ethics and integrity
Qualifications and Experience
Level of Education - B.Sc. /HND or equivalent in Finance Accounts/Business Administration or a similar course
Minimum of 5 years post-graduate experience in a similar position
Age 30 years and below
A recognised professional accounting certification (i.e. ACA, ACCA or equivalent)
A post graduate degree or any other qualification/certification will be an added advantage
Job Title: Procurement Officer
Ref: PROCOFCR0017
Location: Anambra
Reports To: Procurement Manager
Purpose
Processing purchasing transactions for equipment, materials, supplies, capital goods, and services
Key Roles and Responsibilities
Anticipating levels of demand for products and keeping a constant check on stock levels
Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality
Monitoring inflow and outflow of goods and adequately recording them
Taking full responsibility of store and for any lost or unexplainable damage
Liaising between suppliers, manufacturers, relevant internal departments and customers
Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them
Negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided
Processing payment invoices
Keeping contract files and using them as reference for the future
Forecasting price trends and their impact on future activities
Producing reports and statistics using computer software
Evaluating bids and making recommendations based on commercial and technical factors
Ensuring procurement and supplier management activities are performed with probity and in compliance with relevant procurement regulations
Required Skills and Competencies
Excellent commercial awareness and business negotiation skills
Good oral and written communication skills;
Analytical skills
Ability to adapt to different client needs and to develop and maintain successful working relationships
A good standard of numeracy in order to analyse facts and figures
Time and project management skills
Qualifications and Experience
A good first Degree in Business Studies; Purchasing and Logistics; Purchasing and Supply; Marketing; Management; or Engineering
Membership of relevant professional bodies Chartered Institute of Purchasing and Supply (CIPS) will be an advantage
Age 30 years and below
At least 5 years of relevant experience is required
Demonstrated proficiency managing analytically rigorous initiatives
Job Title: Technical Supervisor
Ref: TECHSPV0023
Location: Anambra
Reports To: Warehouse Manager
Purpose
Effectively managing and maintaining mechanical and electrical equipment used by the organisation
Key Roles and Responsibilities
Diagnose mechanical problems in machinery or equipment
Maintain/repair power-generating equipment, work tools or machinery
Provide general technical support to the company on electrical/mechanical issues
Perform periodic/random checks on all the company's facilities to confirm facilities and equipment are operating at optimal service levels and ensure compliance with laid down policies and procedures
Define required spares for equipment and ensure required inventory levels are maintained
Participate in the determination, installation and testing for equipment, spare parts, etc., in new warehouses
Develop equipment maintenance plan/schedule (including spares) for all facilities/equipment
Ensure the implementation of the maintenance schedule for all equipment/facilities at the warehouse location
Supervise the prompt resolution of all maintenance related queries in assigned area
Liaise with Service Providers /Maintenance staff to ensure prompt resolution of issues as required
Ensure that all reported issues are tracked and promptly resolved
Develop and document maintenance procedures/manuals
Stay abreast of innovations/developments in facilities/equipment technology trend and proffer recommendations for improvement of the company’s facilities/equipment as required.
Required Skills and Competencies
Good Technical Skills & Experience on Mechanical, Electrical/Electronic, Pneumatic Systems
Good Team working, & People relationship skills
Good Problem Solving Skills and a creative approach for new ideas
A good level of computer literacy
Ability to Prioritize and Plan effectively
Effective Written and Verbal Communication Skills
Quality Focus.
Qualifications and Experience
B.Tech/HND Electrical Electronics or any relevant course of study
Age below 40 years
Minimum of 10 years’ experience in a similar role
Demonstrated proficiency managing analytically rigorous initiatives.
Job Title: Sales Executive
Ref: SALOFCR0026
Location: Anambra
Reports To: Head Sales
Purpose
Securing the sales of a range of pharmaceutical products, while building and servicing long-term customer relationships.
Key Roles and Responsibilities
Maintains positive working relationships with customers
Arranging appointments with prospects, which may include pre-arranged appointments or regular ‘cold’ calling
Developing tactics for increasing opportunity to meet and talk to contacts in the pharmaceutical sector
Market range of pharmaceutical products to wholesalers and similar customers in the defined territory
Keeping up with latest clinical data; interpreting, presenting, and discussing this data with health professionals to project new trends and demand for drugs
Provide detailed market information on products, prices and the activities of competitors
Maintaining Knowledge of new developments in the health sector, anticipating potential negative and positive impacts on the business and adapting strategy accordingly
Opening and closing sales properly to win prospective customers
Distribution and Sales of complete product range in the defined territory
To actively participate in any promotions agreed upon by the organisation
Recruit and recommend distributors at each of the existing and emerging markets on Monthly basis
Ensure collection of outstanding debts, and keep sales to debtors’ ratio within the acceptable limit
Meet the company monthly set target.
Required Skills and Competencies
Experience in marketing and sales
Knowledge of contracting, negotiating, and distribution network
Strong analytical, numerical and problem solving ability
Excellent communication, negotiation, interpersonal and team-work skills
Ability to do business planning analysis and influence management
Ability to present complex statistical data and financial information, both verbal & written, in a clear and concise manner
Proven ability in the preparation of meaningful and accurate forecasts and budgets
Proven ability in market intelligence and value chain
Demonstrable management ability in the areas of cost control
Strong organisational and time management skills, including the ability to manage sales teams.
Qualifications and Experience
A good first Degree in Marketing or in the Social Sciences
An second degree in a relevant course is required
Membership of relevant professional bodies
Age below 35 years
Minimum of 5 years sales management experience in the FCMG sector, with at least 3 of the years spent in the pharmaceutical industry
Verifiabe track record of delivering sustainable top line sales growth (references may be requested)
Demonstrated knowledge of the south-east market.
How to Apply
Interested and qualified candidates should send their resumes (as an attachment), stating the reference code as the subject of the email, to: jobs@nextzon.com
Note: All applications will be treated in strict confidence. Only shortlisted candidates who apply correctly will be contacted.
Application Deadline 9th March, 2016.