The Lake Chad Basin Commission (LCBC) was established on 22nd of May 1964 in N’Djamena, Republic of Chad. The Commission was
created upon recognizing the need to formulate principles of the utilization of resources of the Basin for economic purposes, including the harnessing of the water.
In an effort to meet today's challenges, the Lake Chad Basin Commission Headquarters in N'Djamena is undergoing a reform and reviewing its manpower needs to deliver its products in an efficient and effective manner as directed by the Council of Ministers Extra-Ordinary session held in N'Djamena in 2015. The positions outlined bellow is therefore required to be filled by competent and capable persons from its member states:
HR Officer (Analytics)
Job Profile
The Executive Secretariat of the LCBC is currently searching for a Human Resource Officer (Analytics). The responsibilities include but not limited:
Analyse the needs for staff (in qualitative and quantitative terms) in line with LCBC objectives in terms of expected output to ensure achievement of this output, checking with all managers what skills & competences are needed (quality, quantity)
Administrate performance measurement and analyse the results, follow up on consequences
Design, implement, monitor and analyze relevant HR KPIs
Pro-actively support all HR planning & controlling activities
Pro-actively drive relevant continuous improvement initiatives
Ensure accurate and regular HR reporting
Maintain the HR Information system
Support the Division in managing the HRIS to provide timely information and updates on staff status
Qualification & Experience
Masters or Bachelors degree in a relevant field (HR, Commercial business science, social science)
At least 5 years’ experience in HR-related fields, obtained mainly at international or regional level.
Experience with multicultural team
Excellent knowledge of IT tools
Computer literacy in current MS Office programmes and special task-related software is a prerequisite
Language: Fluency in English and/or French;
Age limit: 45 years old
LCBC Offers
Contract duration: 3 years (renewable) subject to performance evaluation
Category: C5 of the LCBC Service scheme.
HR Officers (Administration)
Job Profile
The Executive Secretariat of the LCBC is currently searching for a Human Resource officer (Administration). The responsibilities include but not limited:
Administration of Compensation & Benefits and other HR administration topics
Compliance with all applicable regulations
Efficient documentation, archiving and retrieving of HR information
Pro-active management of internal and external HR audits
On-time and accurate internal and external HR reporting
Support the HRP and D Expert in managing the HRIS
Be responsible for the overall communication with new recruits
Ensure all staff files are updated in line with organisational policies
Conduct all background checks on new recruits and referencing.
Qualification & Experience
Masters or University degree in a relevant field (HR, Commercial business science, social science)
At least 5 years’ experience in HR-related fields, obtained mainly at international or regional level.
Experience with multicultural team
Experience in implementing HR Policies & Procedures, rules and regulations in an international organization;
Good knowledge of HR projects and change processes is required
Excellent knowledge of procedures, modalities and instruments for managing programs for training and development in an international organization
Fluency in English and/or French
Proficiency in one of the local languages strongly preferred but not required.
Computer literacy in current MS Office programs and special task-related software is a prerequisite
Language: Fluency in English and/or French;
Age limit: 45 years old
LCBC Offers
Contract duration: 3 years (renewable) subject to performance evaluation
Category: C5 of the LCBC Service scheme.
HR Planning and Development Expert
Job Profile
The Executive Secretariat of the LCBC is currently searching for a Human Resource Planning and Development expert. The responsibilities include but not limited:
Plan and develop HR for the organization in liaison with the HOD – HR (Career plan)
Understand the expectations and the needs of the staff through regular consultation
Become familiar with the operating principles and the organizational culture, as well as with the desired candidate profile. Provide assistance in streamlining the job description and advise the organization on potential difficulties or challenges.
Manage the HRIS.
Align the needs for staff (in qualitative and quantitative terms) with LCBC objectives in terms of expected output through regular consultation. This responsibility entails among other actions:
Liaise with all LCBC support groups including Focal Groups,
Check with all HODs skills & competences needed (quality, quantity)
Arrange for succession planning for the organisation in partnership with divisional heads
Ensure that a pertinent performance measurement is defined & agreed with all departments
Plan and execute all recruitment and selection processes for the organisation
Act as secretary for the Recruitment, Promotion and discipline committee
Advise top management on all HR related matters on how to attract, motivate and retain especially staff welfare
Create and maintain the staff training plan to ensure that all other LCBC divisions supervisors and the staff is trained in all skills, they need to fulfill their tasks
Takes responsibility to implement tools for creating a common understanding of Leadership-Principles and Leadership-requirements for all supervisors, including a Performance Management system.
Takes responsibility in cooperating with HR division in implementing tools for annual Leadership-Feedback and tracking the annual target-settings.
Implements and supervises the preparation of in-house, on –the – job and off-the-job-trainings based on analysis of annual staff assessments.
Develop a comprehensive training plan for the regional stakeholders of the LCBC in the region - focusing on primary stakeholders. These activities are developed, agreed upon and organized together with the national focal points. Ensure that a sound assessment & supporting process is complied with throughout the organisation
Ensure that pertinent consequences (e.g. rewards, capability development measures including training, redundancy) are taken accordingly to the results of the assessment process
Provide all departments with appropriate further education and guidance
Provide leadership and guidance for following functions reporting to the position:
HR Officer (analytics)
HR Officer (administration)
Qualification & Experience
Masters in Human Resources Planning and Development
At the least 10 years experienced in leading a multidisciplinary and multicultural team
Knowledge of LCBC Staff Regulations and Rules and Personnel Directives;
Experience in developing HR Policies & Procedures, rules and regulations in an international organisation;
Experience in developing Performance management systems desirable.
At least 8 years’ experience in HR-related fields,
obtained mainly at international or regional level.
Four years’ experience in a supervisory and managerial position in a similar context
Experience acquired in the private and public sector or an NGO, preferably in a multicultural setting, would be an advantage
Good knowledge of design and management of HR projects and change processes is required
Experience in HR planning desirable.
Experience acquired in the private and public sector or an NGO, preferably in a multicultural setting, would be an advantage
Excellent knowledge of procedures, modalities and instruments for managing programs for training and development in an international organization required
Computer literacy in current MS Office programmes and special task-related software is a prerequisite
Language: Fluency in English and/or French;
Age limit: 45 years old
LCBC Offers
Contract duration: 3 years (renewable) subject to performance evaluation
Category: C4 of the LCBC Service scheme.
IT Officer
Job Profile
The Executive Secretariat of the LCBC is currently searching for an IT Officer. The responsibilities include but not limited:
Design, implement and maintain the IT landscape (infrastructure, application, telecommunication) of the LCBC, aiming at
Taking benefit of up-to-date usual standards
Minimizing acquisition, implementation and maintenance cost
Maximizing service levels (availability, response time, support)
Securing IT security
Optimizing the Facilitating the work of LCBC staff on-site and remotely
Optimize the utilization of the IT landscape, focusing on
Sound prioritization and selection of IT-related initiatives
Securing the involvement and commitment of LCBC staff in IT implementation projects
Assessing training needs and ensuring user capability (in accordance with HR training policy)
Secure design, publication and maintenance of sound IT policies
Pro-actively support the integrity of IT assets and the control of IT & Telecommunication expenses
Efficiently manage suppliers and service providers
Arrange for own and independent IT audits
Ensure proper and accurate planning and control of IT projects & expenditures
Ensure accurate regular & project related reporting to LCBC Management & relevant Donors
Qualification & Experience
Masters degree in IT or related field required
Professional certifications highly desirable
At least 5 years of credible experience in all aspects of the function in international organizations or in the private sector
Proven capability in all above-mentioned fields
Excellent command of usual tools in all relevant areas
Knowledge of system administration eg MySQL , ESXi highly desired
Language: Fluency in English and/or French;
Age limit: 45 years old
Communications Expert
Job Profile
The Executive Secretariat of the LCBC is currently searching for a Communications Expert. The responsibilities include but not limited:
Collect information about the job-sites, projects and realisation of the Commission
Collect information about similar organizations and monitor their communication
Promote the internal and external communication and the exchange of information inside the LCBC
Foster the usage of Intranet as a real working tool inside the LCBC, motivate the different divisions to bring new and interesting content
Foster the engagement of the employees by ensuring a constant information of all levels of staff on the projects and achievements of the LCBC
Develop and maintain value-added contacts with relevant media, opinion leaders etc. and ensure an effective promotion of the LCBC with the different audiences
Qualification & Experience
Advanced (Masters or Masters) University degree in Communication, Journalism or related field required.
Professional membership highly desirable
At least 10 years of relevant experience in all aspects of the function in international organizations or in the private sector
Proven capability in all above-mentioned fields
Excellent command of usual tools (MS-Office, MS-Access, Communication tools, social media, Web tools)
Language: Fluency in English and/or French;
Age limit: 45 years old
LCBC Offers
Contract duration: 3 years (renewable) subject to performance evaluation
Category: C4 of the LCBC Service scheme.
Budget Officer
Job Profile
The Executive Secretariat of the LCBC is currently searching for a Budget Officer. The responsibilities include but not limited:
Directing and coordinating activities of personnel responsible for formulation, monitoring and presentation of budgets for controlling funds to implement program objectives of public and private organizations: Direct and support compilation of data based on statistical studies and analyses of past and current years to prepare budgets and to justify funds requested.
Correlate appropriations for specific programs with appropriations for divisional programs and includes items for emergency funds.
Review operating budgets periodically to analyze trends affecting budget needs.
Consult with unit heads to ensure adjustments are made in accordance with program changes in order to facilitate long-term planning.
Direct and realize preparation of regular and special budget reports to interpret budget directives and to establish policies for carrying out directives.
Prepare comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years and submits reports to director of organization with recommendations for budget revisions.
Submit proposed budgets to examining and fund-granting authorities to clarify reports and gain support for estimated budget needs.
Make continuous short- and long-range studies
Qualification & Experience
The Budget Officer must have a degree in Public administration, business administration, organizational development, Public finance management or related fields.
5 Years of progressive experience in budget planning and management in a reputable international organization
Command of accounting and accounting principles sufficient to prepare complex and detailed financial and budgetary analyses and to address a variety of unit and departments budgetary issues.
Excellent writing skills sufficient to draft professional reports and correspondence that is clear and concise.
Attention to detail with a high degree of accuracy.
Strong organizational skills to work independently and to prioritize a heavy workload under the pressure of competing assignments.
Demonstrated skill in quantitative financial analysis and budgetary control, with thorough working knowledge of general accounting principles and practices.
Demonstrated skill in formulating and implementing financial policies and standards to ensure accountability and compliance with policies and procedures.
Excellent computer skills and experience using spreadsheet, charting and other software tools such as Microsoft Word, Excel, PowerPoint and Outlook
Strong advanced technical experience in the use of financial software to develop and maintain financial models and automated financial reports.
Fluency in English and/or French
Proficiency in one of the local Languages strongly preferred but not required
Language: Fluency in English and/or French;
Age limit: 45 years old
LCBC Offers
Contract duration: 3 years (renewable) subject to performance evaluation
Category: C5 of the LCBC Service scheme.
Finance and Accounts Expert
Job Profile
The Executive Secretariat of the LCBC is currently searching for a Finance Officer. The responsibilities include but not limited:
Ensure compliance of financial management in the Commission with financial rules and regulations, policies.
Ensure provision of timely, accurate, and consistent and integrated financial data and analysis for decision-making aimed at enhancing financial control and reducing opportunities for discretion in the use of donor funds.
Consistent analysis, forecasting and planning of all Commission financial resources (management and development projects), budget preparation and budget implementation processes, ensure consistency of planning mechanisms and formats with LCBC corporate systems and procedures;
Adequate expenditure analysis, tracking and recording of expenditures as well as accurate documentation of financial information. Oversees timely reporting on all funds ensuring that correct procedures and formats are adhered to. Oversees recording and reconciliation processes ensuring that appropriate actions and tools are applied;
Organization of Commissions accounting and disbursements, treasury and revenue management functions and recording processes ensuring that accounts payable and accounts receivable functions are correctly implemented in the Commission;
Oversee timely and accurate financial reporting on all financial resources, including ensuring that systems are in place for adequate management of cost-sharing income and preparation of reports to donors;
Plan as well as oversee implementation of cost-saving and cost-recovery strategies.
Monitor and assess the internal and external environment for financial risks, plan and implement financial risk mitigation measures in the Commission. Take action to adjust activities and measures
Design and oversee implementation of internal controls mechanisms and other internal control roles (such as the bank signatory panel) are adequately assigned and implemented. Ensure that proper capacities and systems are in place throughout the Commission and projects for effective internal financial controls. Promote the continuous improvement of the financial controls;
Ensure that TOMPRO financial mechanisms are implemented in line with the LCBC policies and guidelines.
Oversee LCBC financial audit processes. Ensure adequate coordination and follow-up to financial audits in the Commission;
End-of-year financial closure processes;
Plan, implement and oversee financial control activities carried out by the Office of Financial Management and Financial Oversight.
Ensure that a complete audit trail is in place to facilitate audits.
Leadership & Guidance:
Provide leadership and guidance for following functions reporting to the position:
Accounts Officer
Budget Officer
Qualification & Experience
Masters or Bachelor's degree in Finance, Accounting, Business or Administration or related field is required.
Professional membership or certification highly desirable
At least 10 years of relevant experience in all aspects of financial management (financial planning, budgeting, funding, accounting, financial analysis, reporting, internal control) in international organizations or in the private sector
Proven capability in all above-mentioned fields
Excellent command of usual PC tools (MS-Office, MS-Access, Communication tools)
Excellent command of at least one large professional Accounting system required (knowledge of TOMPRO and TOMPAIE desirable)
Language: Fluency in English and/or French;
Age limit: 45 years old
Accounts Officer
Job Profile
The Executive Secretariat of the LCBC is currently searching for an Accounts Officer. The responsibilities include but not limited:
Ensure compliance of Accounting with financial rules and regulations, policies.
Ensure provision of timely, accurate, and consistent and integrated financial data to enable decision-making aimed at enhancing financial control and reducing opportunities for discretion in the use of donor funds.
Adequate expenditure analysis, tracking and recording of expenditures as well as accurate documentation of financial information.
Timely reporting on all funds ensuring that correct procedures and formats are adhered to.
Recording and reconciliation processes ensuring that appropriate actions and tools are applied;
Implement and maintain internal controls mechanisms and other internal control roles (such as the bank signatory panel), and drive continuous improvement of these mechanisms
Ensure that TOMPRO financial mechanisms are implemented in line with the LCBC policies and guidelines.
Monthly and End-of-year financial closure processes;
Ensure that a complete audit trail is in place to facilitate audits.
Qualification & Experience
Master degree in Finance, Accounting, Business or Administration or related field is required.
Professional membership or certification highly desirable
5 Years of progressive experience in accounting in a reputable international organization
Proven capability in all above-mentioned fields
Attention to detail with a high degree of accuracy.
Strong organizational skills to work independently and to prioritize a heavy workload under the pressure of competing assignments.
Excellent knowledge of general accounting principles and practices.
Demonstrated skill in implementing financial policies and standards to ensure accountability and compliance with regulations, policies and procedures.
Excellent command of usual PC tools (MS-Office, MS- Access)
Excellent command of at least one large professional Accounting system required (knowledge of TOMPRO and TOMPAIE desirable)
Language: Fluency in English and/or French;
Age limit: 45 years old
Procurement Expert
Job Profile
The Executive Secretariat of the LCBC is currently searching for a Procurement Expert. The responsibilities include but not limited:
Plan and organize the purchase and delivery of equipment, materials, stationery and office supplies and services.
Negotiate with suppliers on prices, credit terms and discounts and arrange delivery schedules.
Negotiate and administer contracts for purchase of materials, and/or services.
Prepare and review requests for bids, process specifications and other exhibits required in the procurement process.
Service tender board meetings and serve as secretary to the board.
Arrange for the transportation of staff member’s households goods on initial recruitment, and separation from the service of the commission.
Arrange transportation of equipment, documents and materials to conferences and meeting venues outside headquarters.
Prepare periodic reports on procurement related expenditure and cost on procurement for budget purposes.
Make an inventory and maintain LCBC’s movable and immovable assets.
Organize and supervise warehousing and stock management for the commission.
Propose an annual budget for new acquisitions
Liaise with Chad Government authorities and other institutions to resolve problems with customs clearance, insurance, etc.
Ensures the establishment of a single procurement management system comprising of (i) the planning of procurement operation, (ii) the monitoring of its progress, (iii) the analysis of the gaps between achievement and procurement plan.
Ensures effective planning, monitoring and management of the entire procurement process of LCBC
Qualification & Experience
Masters Degree in Management Sciences, Business management, supply chain management, material management from a recognized institution.
A diploma in purchasing and supply/ material management would be an added advantage.
At least 10 experience in similar capacity, 5 of which must be with international organization years’ experience in the field of Procurement and purchasing.
Knowledge and proficiency of the most commonly used software (MS- words, excel, power point etc.)
Language: Fluency in English and/or French;
Age limit: 45 years old
Project Management Expert
Job Profile
The Executive Secretariat of the LCBC is currently searching for a Project Management Expert. The responsibilities for the position include, but not limited to:
The Project Management Expert is responsible for successful implementation of preparation of the projects in line with the Community Development Plan (CDP): She/he will also be responsible for the following:
Coordinates and manages LCBC projects, communications and events
Assists in the coordination and implementation of the PID cluster projects including donor correspondence, ordering and installation of new projects and monthly reporting.
In collaboration with the ICT division updates web site on projects being implemented by the LCBC.
Ensures Recognition and maintains Stewardship of Donors by regularly producing lists and ensuring donors are appropriately recognized in LCBC communications and publications.
Inform HR of training needs for staff working under projects and focal structures.
Prepares PowerPoint presentations for special events/functions and meetings; drafting and preparing correspondence for conducting fundraising events
Provides support/assistance, on occasion, to donor related events as needed
Donor Recognition Celebration, special Campaign events)
Maintain relationships in the community for effective project design.
Qualification & Experience
Master Degree in Social Science/Humanities, Law, International Relations and diplomacy, Economic planning field.
At least 10 years’ experience in designing effective community development programs in /countries or rural settings
Proven experience and ability to work with the private sector in identifying and delivering community development
Solid skills and knowledge in social development including participatory development; rural livelihoods
Knowledge of and work in member states rural communities adopting the Do-No-Harm approach
Familiarity with different donors and their operations preferred
Computer literacy in current MS Office programmes and special task-related software is a prerequisite
Experience acquired in the INGO or NGO, preferably in a multicultural setting, would be an advantage
Language: Fluency in English and/or French;
Age limit: 45 years old
LCBC Offers
Contract duration: 3 years (renewable) subject to performance evaluation
Category: C4 of the LCBC Service scheme.
Project Identification and Development Expert
Job Profile
The Executive Secretariat of the LCBC is currently searching for a Project Identification and Development Expert. The responsibilities for the position include, but not limited to:
Provide an overall framework and guidance to LCBC projects and other stakeholders on how best to take a proactive and consistent stance on community development initiatives
Identify and analyse all community development activities/projects already being carried out by LCBC including scheduling, costing and responsibility for implementation
Visit communities and prioritize community development activities that have the most impact and identify those that should be improved, expanded and potentially eliminated
Clearly identify and delineate the roles and responsibilities of LCBC, local structures, government, local authorities, etc in relation to managing community development activities in the area
Identify opportunities for synergies with other community-based development in the area (i.e., with aid agencies such as DfID, USAID, UNDP, Ford Foundation, etc)
Identify potential additional sources of finance and technical assistance support (including any that would be available via partners and donors if applicable
Identify gaps and strengthen participatory engagement on project-related Community Development Priorities
Develop how community development initiatives should be monitored and evaluated.
Coordinate with Donors and Focal structures to provide advise to LCBC and inputs to the annual monitoring report activities progress.
In partnership with Public relations and Human Resource development, develop Community Development plans in a systematic manner for all the focus communities of the Lake Chad Basin Commission.
Maintain a database of lessons learned and results achieved.
Qualification & Experience
Master Degree in Law, International Relations and diplomacy, Economic planning, social policy.
At least 10 years’ experience in designing effective community development programs in /countries or rural settings
Proven experience and ability to work with the private sector in identifying and delivering community development
Solid skills and knowledge in social development including participatory development; rural livelihoods
Knowledge of and work in member states rural communities adopting the Do-No-Harm approach
Familiarity with different donors and their operations preferred
Computer literacy in current MS Office programmes and special task-related software is a prerequisite
Experience acquired in the INGO or NGO, preferably in a multicultural setting, would be an advantage
Language: Fluency in English and/or French;
Age limit: 45 years old
LCBC Offers
Contract duration: 3 years (renewable) subject to performance evaluation
Category: C4 of the LCBC Service scheme.
Monitoring and Evaluation Expert
Job ProfileThe Executive Secretariat of the LCBC is currently searching for an Monitoring and Evaluation Expert. The responsibilities for the position include, but not limited to:
Lead the organization in establishing performance measures, collecting and analyzing performance information, planning and managing evaluations and assisting the LCBC management in using the performance information for decision-making and resource allocation, support the planning, design, implementation, monitoring, evaluation and reporting of activities for the organization.
Assist in the monitoring and evaluation of the implementation of activities; to involve reviewing work plans, quarterly reports, participating in field visits, initiating regular portfolio reviews and contributing to program evaluations.
Contribute to the planning of new activities that support the desired results under an reviewed SAP; this includes providing input into assessments, Project Appraisal Documents, and Scopes of Work for new activities and provide budget justifications.
Advise Senior Management in designing and planning for evaluations, special studies and assessments.
Coordinate the creation and review of the Program to provide adequate financial resources for evaluations, special studies and assessments.
Provide input into the design, implementation and dissemination of evaluations, special studies and assessments.
Coordinate the creation of a Mission Performance Monitoring Plan including assessing the validity of the information and indicators that contribute to that plan.
Assist the technical divisions to select data collection methods for adequate monitoring and evaluation of implementing partners' performance and of the program as a whole these methods may include field visits, quarterly reports, specialized surveys and other sources of information of Government statistics).
Assist the divisions in reviewing these methods and making improvements to their monitoring and evaluation.
Coordinate the regular review of progress towards achieving Assistance Objectives/Development Objectives by Senior Management through program reviews, portfolio reviews or other processes.
Encourage the use of performance information in resource allocation decisions by the Office Directors, head of division and Senior Management through leading discussions, preparing analysis or other measures.
Seek ways to streamline the process and increase efficiency in gathering and using performance information.
Coordinate the process for updating policy and procedure documents in the areas of monitoring and evaluation to align with the most current agency Polices and requirements. Seek ways to increase transparency of LCBC's system of reviewing results and use of performance information.
Work as a Point of Contact for Evaluation in the Mission and provide guidance to technical teams on issues related to monitoring and evaluation.
Communicate with the respective members states on issues related with monitoring and evaluation.
Assist Senior Management in building local M&E capacities.
Manage evaluation contracts and agreements.
Qualification & Experience
Master’s degree in Development Field, Social Science, Economics, or relevant discipline.
At least 10 years of progressively responsible professional experience in a performance monitoring and/or evaluation role with an international development organization.
5 years’ experience developing results frameworks, logical frameworks, or similar tools for project design is required.
Familiarity with different donors and their operations preferred
Computer literacy in current MS Office programmes and special task-related software is a prerequisite
Experience acquired in the INGO or NGO, preferably in a multicultural setting, would be an advantage
Demonstrated ability in data analysis, project design, monitoring, and evaluation of development activities.
Experience developing and/or using pe