The following vacancies exist at Phillips Consulting,
Lagos, Nigeria.
Security Administrator
Job Description
Develop and manage a process of relating with third party security service provider.
Make regular inspection tours of the facilities; watch for prowlers, fire, water leaks, or other unusual occurrences which may lead to loss or damage to property and equipment.
Conduct complete investigation in matters pertaining to serious injuries of employees, theft, drugs/alcohol, vandalism, vehicle accidents and assault.
Create and maintain good channels of communication and support across various departments in the organisation and external security service provider.
Develop and monitor schedules for managing the activities of third party security service provider.
Create and implement a security policy education program for employees.
Coordinate the activities of third party security service provider responsible for safeguarding the facilities.
Assist third party security service provider with visitor and client manager by furnishing them with information in a courteous manner.
Respond to report of injury; initiates preliminary investigation by securing evidence, obtaining statements from witnesses, and, if possible, residents.
Respond promptly to all emergencies issues.
Job Requirements
Minimum of OND in any discipline.
Minimum of 4 years experience in a similar role.
Knowledge of the Lottery & Gaming Industry is an added advantage.
Head, Finance
Our Client is an oil palm plantation and processing farm in Nigeria and is looking to fill the role of a Head, Finance. The role would be responsible for the financial planning and management to drive business performance and the attainment of corporate goals.
Job Responsibilities
Planning & Budgeting
Develop finance strategies; lead budgeting and forecasting; support strategic and business planning
Develop financial business cases for proposed investments
Keep abreast of changes in the industry, financial regulations and legislation; ascertain implications for the business and advice management accordingly
Financial Management
Manage the budget; monitor budget implementation, highlight deviations and recommend appropriate interventions
Manage organizational cashflow and optimize financial resources
Identify and deploy cost saving initiatives
Resolve the funding needs of the organisation
Assist with resource prioritization and allocation
Monitor and manage financial and related risks
Provide and interpret financial information for practical application, to guide operations across departments and the organization
Oversee and advice management on investment activities; provide advice/recommendations relating to financial and tax considerations of investments, as well as other business transactions
Establish and maintain good working relationships with banks and others financial institutions, customs and tax institutions
Cash management
Accounting & Financial Reporting
Establish and maintain corporate accounting policies and procedures
Develop and implement policies and procedures to identify, resolve and document accounting issues, as well as procedures to drive efficient, accurate closing and reporting
Manage the company’s accounting systems and procedures, ensure they are up-to-date and in compliance with all applicable statutory and regulatory requirements.
Coordinate the preparation of financial statements; review and ensure accuracy of accounting records; ensure timely and accurate financial reporting
Facilitate and coordinate the preparation of year end closing and financial statements
Monitor and ensure complete and accurate tax accounting and compliance
Business Performance Reporting
Provide period and ad-hoc reports and financial analysis as required to support management decision making
Prepare monthly and other periodic financial results including various analysis, highlighting financial and operating KPI performance versus target
Participate in management meetings; prepare management and other required reports
Team Leadership & Management
Lead and manage the activities of the unit
Manage team performance; facilitate development
Job Requirements
Minimum of a Bachelor’s degree or equivalent in Accounting, Finance, or a Business discipline
Professional accounting qualification
MBA or relevant Masters degree would be added advantage
Minimum of 8 years experience in accounting and finance, including managerial experience
Experience using accounting software is required
Head HR and Admin
Our Client is an oil palm plantation and processing farm in Nigeria looking to fill the role of a Head, HR & Admin. The role would be responsible for developing and implementing best-fit people management strategies, practices, policies and programs, and ensure compliance with applicable laws and regulations. The jobholder will also oversee all security related matters.
Job Responsibilities
Strategic HR Management
Develop and implement talent management strategies to support the attainment of corporate goals, including the management of budgets and resources
Provide professional advice and guidance on people management practices, towards optimizing workforce performance
Work with staff, senior management and executives to identify emerging issues and needs; develop and implement approaches to address them
Lead the development and implementation of the workforce plan; provide input and support for staffing decisions
Develop and implement effective sourcing strategies and plans for both full and part time roles
Develop and implement supporting HR policies and procedures; implement best-fit HR practices across the organization
Track and monitor HR metrics in line with HR strategy; deploy appropriate interventions where required
Learning & Development
Build and strengthen staff competencies through appropriate learning and development interventions
Drive capability building, learning and development to address capability gaps and promote a learning culture
HR & Office Administration
Lead and ensure effective and efficient delivery of HR services to staff and management
Oversee the maintenance of all staff records to ensure accuracy and confidentiality
Manage contracting of HR services; lead negotiations; manage vendor relationships and ensure performance in line with service agreements
Administer compensation and benefits policies; ensure statutory compliance
Oversee general office administration; develop and implement supporting systems and processes to enhance business operations
Employee Engagement & Performance Management
Drive workforce performance; support management via the provision of insightful reports and feedback on workforce performance
Provide insight on all people related issues (people capabilities, organisation, leadership and culture.)
Work with staff, managers and executives to develop and implement employee wellness initiatives and strategies
Support and equip managers to manager performance
Security Management
Oversee security; lead the implementation of an effective security system to safeguard lives and assets
Develop supporting policies and procedures
Team Leadership and Management
Manage HR, administration and security activities and personnel
Facilitate team development; manage performance
Perform other job related duties as assigned
Job Requirements
First degree in HR Management, Business Administration, Social Sciences or a related discipline
Relevant postgraduate and professional certification would be added advantage
Minimum of 7 years experience in HR practice, including supervisory experience
Experience managing or overseeing office administration including security
Experience in agribusiness or similar operations, and working with a large pool of semi-skilled staff would be added advantage
Operations Specialist
Job Responsibilities Vendor Management
Liaise with Technical Partner to determine the labour requirements within the workshop
Work with the Technical Partners to respond to customer requests for updates on the status of their jobs and keep the communication channels open to ensure information is accurate
Escalate terminal down times to Technical Partners and follow through to ensure resolution within shortest possible time
Workshop Management
Responsible for job allocation and job flow in the workshop including job scheduling and labour allocation for day to day operations
Monitor activities within the workshop for compliance of service delivery by Technical Partner to SLA
Ensure an organised and orderly environment within the workshop while agents are dropping off or collecting their terminals at the workshop
Monitor and maintain necessary records of all terminals and the spare parts requested for, kept in the store, repaired and reused
Operate logistics function to include distribution of terminals to Zonal offices
Promote a Health and Safety culture within the business
People Management
Identify staff that require on-going training and implement training opportunities to ensure their skills are improved
Provide feedback to staff that are not performing to the expected level and ensure human resources are informed of trends in performance
Receive and review feedback from customers and follow up to ensure customer satisfaction
Provide on a period basis a report on the activities within the workshop
Requirements
Bachelors Degree in Computer Science, Electrical Engineering or any related field
Relevant professional qualification
Minimum of 5 years work experience in a related role
Experience in working within a standard workshop environment will be an added advantage
Experience in managing IT vendors
Estate Manager
Our Client is an oil palm plantation and processing company in Nigeria looking to fill the role of an Estate Manager.
Job Responsibilities
Farm Operations
Assist with developing and managing the farm budget
Develop and implement field activity plans and work schedules
Assign tasks; monitor to ensure timely completion
Support planning for farm operations and development
Identify and communicate resource requirements including supplies, maintenance, repair, replacement and personnel, in line with farm goals or set targets
Maintain production standards to ensure high quality produce
Supervise and coordinate tillage, cultivation, harvesting and other supporting activities on the farm
Provide professional advice on improving farming operations; assist with agronomic decisions to ensure best outcomes for the farm
Coordinate the operations of the transport system
Optimize farm performance
Administration
Maintain records of farm operations including activities and output
Enforce farm policies and procedures; monitor and ensure adherence to safety standards and procedures
Maintain farm inventory of seeds and supplies
Generate daily, weekly or other periodic reports as required
Supervision
Coordinate and supervise herdspersons, field workers and other assigned personnel towards accomplishing farm goals
Assist with the recruitment of field workers
Facilitate development; manage performance
Job Requirements
First degree or equivalent in Agriculture, Farm Management, Crop Science or a related discipline is preferred. Lower qualification with requisite experience would be considered
Minimum of 5 years farming experience, including supervisory experience
Oil Palm plantation experience would be added advantage
Head, Facility
Our Client is an oil palm plantation and processing farm in Nigeria looking to fill the role of a Head, Facility. The jobholder will be responsible for maintaining and managing fleet, facility and related assets; ensuring their efficient and optimal functioning to support operations including timely maintenance, repairs and replacement; overseeing related vendors and contractors, and ensuring excellent service delivery by the facility department.
Job Responsibilities
Fleet & Facility Management
Direct day-to-day operational management of fleet and facilities
Advice management on requirements to support operations in line with business objectives
Develop and manage the department’s operating budgets
Develop annual capital budgets and plans including asset acquisition, infrastructure upgrade
Lead the development, planning and execution of facilities projects and ensure timely and on-budget completion; support the acquisition of land and assets, and oversee building projects
Lead the development and implementation of maintenance plans/schedules for company assets to optimize costs and asset performance
Develop guiding policies including safety standards; monitor and ensure adherence to established policies and procedures; continuous improvement
Develop and implement standard operating procedures to guide the use of assets and facilities
Manage all facilities services and ensure user/ customer satisfaction; ensure facilities are in good working condition to support operations optimally
Administration
Maintain records of company assets including, usage, deployment, repairs and maintenance
Ensure company assets are duly protected by adequate insurance cover and other appropriate means
Secure necessary permits and licenses; ensure adherence to stipulated regulatory or government standards
Facilitate timely payment of utility and other bills
Provide periodic or ad-hoc reports on performance and activities as required
Procurement & Vendor Management
Develop and implement procurement strategies to ensure availability of fit-for-purpose good and services in a cost-effective manner, to meet internal demands
Design and implement an efficient store management system with supporting policies, processes, controls and documentation
Partner with business managers to optimize spending
Manage vendors and contractors engaged by the facilities department to ensure effective service delivery and smooth operations; monitor performance to ensure delivery in line with agreements
Lead contracting and negotiation of facilities operations
Team Leadership & Management
Manage the Facility department, activities and personnel
Facilitate team development; manage performance
Job Requirements
Bachelor’s degree or equivalent qualification in a related discipline
MBA, relevant Masters degree or professional certifications would be added advantage
Minimum of 7 years related experience, including leading and managing a team
Supervisor, Security
Our Client is an oil palm plantation and processing farm in Nigeria looking to fill the role of a Supervisor, Security. The jobholder will provide management and staff with expert advice on security and related issues, and liaise with other security agents for the provision of effective security services.
Job Responsibilities
Security Planning and Management
Develop the security, incident prevention and response plans and drive their implementation
Develop and implement security policies, standards and guidelines; periodically review to ensure effectiveness
Collaborate with responsible officers to ascertain organizational security requirements; and provide effective support and services
Supervise third party security services providers to ensure quality service delivery in line with service agreements and set standards
Oversee the deployment of security tools and technologies; monitor and ensure sound functioning
Monitor and ensure the provision of high quality security services across the organization; ensure the security of lives, facilities and infrastructure
Develop and champion corporate security awareness and training program
Keep abreast of trends in security services and ensure the implementation of best-fit practices
Provide periodic and ad-hoc reports as required by management
Coordinate the activities of the security team
Risk Management
Gather and assess information related to the development of security-related events that can adversely affect operations and the safety of personnel
Identify security risks and develop mitigating or preventive strategies
Ensure organizational preparedness in event of security incidents by developing and implementing training plans, programs and exercises; periodically review and evaluate organizational preparedness
Incident Response, Management & Recovery
Lead security incident response planning and execution
Investigate (suspected) security breaches and incidents; communicate findings and lessons learnt; recommend and/or take appropriate actions
Coordinate internal and external resources to ensure adequate medical and other support is provided to persons involved incidents or accidents in the organization
Job Requirements
Bachelor’s degree or equivalent qualification will be added advantage; lower qualifications with requisite experience would be considered
Relevant professional certifications would be added advantage
Minimum of 5 years security experience
Experience working in the military, police, or security services would be added advantage
Minimum of 5 years security experience
Experience working in the military, police, or security services would be added advantage
Supervisor, Workshop
Our Client is an oil palm plantation and processing farm in Nigeria looking to fill the role of a Supervisor, Workshop. The jobholder be responsible for supervising the workshop technicians and overseeing the maintenance of vendors/contractors to ensure satisfactory service delivery in line with agreements/service standards.
Job Responsibilities
Maintenance Planning & Coordination
Direct day-to-day maintenance and repair operations towards enhancing asset performance and minimizing operating costs
Plan, schedule and coordinate site-wide maintenance activities undertaken by the workshop team, vendors or contractors
Assist with the development of the maintenance and repairs budget
Plan and schedule shutdowns for the purpose of inspection and maintenance, with minimal interruption of operations
Generate work orders and associated purchase orders resulting from maintenance notifications
Monitor and ensure equipment reliability
Provide insight and advice on asset acquisition, repairs and replacement
Implement sound maintenance practices in repairs, inspections, preventive and predictive maintenance, and new equipment installation
Assist with the selection of vendors and contractors for maintenance supplies and services
Keep records and logs of maintenance and repair activities
Safety & Compliance
Develop and implement standard operating procedures for the workshop team, and guidelines for the use of machinery and equipment to optimize asset performance
Monitor and ensure adherence to safety standards and procedures
Supervision
Oversee the workshop to ensure efficient operations
Develop work schedules for workshop staff
Supervise technicians and other assigned personnel
Support team development by facilitating/recommending appropriate technical and safety trainings; manage performance
Job Requirements
First degree in Electrical or Mechanical Engineering or its equivalent is required (lower qualification with requisite experience may be considered)
Minimum of 4 years maintenance experience
Ability to work under pressure; proactive; adaptive
Physically Fit
Supervisor, Procurement
Our Client is an oil palm plantation and processing farm in Nigeria and is looking to fill the role of a Supervisor, Procurement.
Job Responsibilities
Procurement Management
Liaise with different departments to ascertain requirements; forecast likely levels of demand for services and products to meet business needs
Develop procurement plans and budgets
Process purchase orders and place orders for approved purchases
Procure fit-for-purpose goods and services according to budget and specification in a timely and efficient manner
Manage the procurement process; ensure adherence to good procurement practices
Source for suitable vendors, contractors and suppliers
Ensure accurate documentation of procurement transactions; maintain files related to purchase orders, purchasing, vendors, bids, quotes and other correspondence
Negotiate and secure contractors, supplies and other product/service requirements
Develop Request For Proposals (RFPs) and coordinate the bidding process
Evaluate bids in collaboration with other relevant officers as applicable; make recommendations based on commercial and technical factors/criteria
Serve as the first point of contact for all procurement issues
Vendor/Contract Management
Identify potential suppliers and manage existing suppliers; build and maintain good working relationships
Monitor contractor/vendor performance and ensure delivery according to agreement
Ensure organizational adherence to contract terms and service conditions; ensure timely payment of vendors and suppliers
Job Requirements
Bachelor’s degree or equivalent in Business Administration, Procurement or a related discipline
Minimum of 4 years experience in purchasing or procurement
Discretion; ethics; attentive to details; able to multi-task
Head, Sales
Our Client, a major distributor of Fast Moving Consumer Goods in Nigeria, seeks to attract a seasoned sales expert to occupy the role of Head of Sales in its organisation.
Expatriates are open to apply.
Recommend, Implement & Deliver Sales Marketing Plan
1. Plan sales activities for the FMCG Sales Force through provision of sales information to compile JC activity marketing briefs for tentative and forward activities, prepare final plan instructions and Smarts for each Regional Team for communication at the SCM. Also prepares the Agenda and Journey activity plan for the TMs
2. Identity sucessful sales strategies from Journey activity performance, coordinate with Marketing, Logistics & Finance for smooth and effective roll out of sales initiatives
3. Produce a coordinated plan that recognises seasonality category and channel broken down into brand focus priorities with budget and activities on a Journey basis by the middle of November every year
Deliver Departmental Performance In Line With Agreed Budget
1. Set clear performance objectives through daily productivity targets, given in a Journey wise use of time plan.
2. Monitor performance against target criteria of sales managers, business development / executives through evaluation of weekly sales summaries submitted by every member of the sales team
3. Take relevant action through coaching, constructive feedback and if necessary the use of disciplinary measures to ensure performance levels meet the defined targets.
4. Ensure hotel, fuel and other expense parameters are communicated clearly into the sales force. Journey wise expenses to be monitored and controlled to ensure they are within budget
Implement And Deliver Company Policy Across Department
1. Involve HR to ensure the communication and good understanding of the company policies relating to work practices, professional etiquette, Health & Safety, vehicle responsibilities and dress code
Responsible For Maintaining Department Strength In Line With Establishment
1. Identify the work load and commensurate job roles to deliver the planned work.
2. Communicate Sales Force HR requirements to MD and align with HR department to equate the strength to the establishment needs
3. Recommend amendments to establishment to optimize sales performance, evaluating existing and new branch requirements and opportunities
Recommend, Implement & Deliver Department Policy & Procedures1. Create department policy and procedures and ensure processes are in place for every member of the sales force to have access to and be informed of these policies
Responsible For Department Recruitment & Training1. Communicate recruitment needs to HR, identify 3 candidate for each vacancy, select candidate upon pre agreed criteria ( job role specification) and adhere to company pay structures.
2. Identify training requirements, both for new and existing managers and staff for fundamental selling skills and also for specific Journey Action activities
3. Preparation of candidates who are being promoted to the next level both in terms of job spec communication and investment of own UOT to demonstrate proper delivery of job responsibilities
Ensure Department Delivers Appraisal Reviews1. Devise Smarts that will deliver annual plan for each job role
2. Communicate Smarts and performance expectations, plan in UOT appraisal time for self, direct reports and other department reviews
3. Ensures appraisals actioned are communicated to HR for personnel filing
Generate Accurate Reports To Meet Department & Company Requirements
1. Daily Sales & Weekly reports to be submitted accurately and on time for review by line managers
2. Ensure market intelligence gathering is completed in a consistent format for easy compilation by marketing departments
Job Requirements
First degree or equivalent in business administration or related field
An MBA will an added advantage
Minimum of 8 - 10 years of experience
S/he must have worked in an FMCG sector of the economy
Method of Application
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