Purpose:
- 6 to 9 month position
Communications: Reconfirming intent of the CTC conversion process and outlining work process steps to ensure conversion success.
- Project Oversight / Coaching: Participation in contract conversion process steps. Manage a defined checklist of tasks and requesting status / managing escalations as appropriate to drive account team and client satisfaction.
- Project Tracking: Reporting focus to track when mile stones are reached and quickly identify gaps if timeframes should slip. Tracking to be shared on dedicated frequencies identified by Management.
- Document Conversion process as part of CTC management continuous improvement
- Work cooperatively in contract conversion reporting.
- Work independently and as part of a group.
• The Account Operations Manager II role is a key services delivery operations leadership position. The Account Operations Manager II manages the services delivery of multiple, more complex (see Scope), client services contracts.
Scope:
• The position is an operational leadership role with full operational accountability for a portfolio of medium to large, more complex (ie., across multiple locations w/responsibility for operating region, more than 1 services offering to incl. solutions with MPS/EPS SOWs, significant ‘client engagement’ required, ‘C’ level relationship building, etc.) accounts. Has responsibility for annual post sale revenue/gross profit plan, on average, up to $10M.
• Has leadership and people management responsibilities, across multiple sites including a matrixes, virtual team environment. The position manages both internal and external (client and partner) relationships, and interfaces with multiple levels including executive level.
Primary Responsibilities:
• Client Relationship Management:
◦ Manage effective communications, Relationship building, Networking
◦ Demonstrate ‘thought leadership’ (ability to provide innovative ideas to help clients achieve their business goals)
• Services Delivery Operational Leadership:
◦ Deliver operational excellence – assess and optimize customer’s print technology and business processes driving innovation, high quality & cost effectiveness
◦ Manage more complex client services contracts and statements of work/service level agreements delivering contracted scope
◦ Manage cross-organizationally; effective communications (internally & externally)
◦ Effective, efficient resolution of client problems/issues, leveraging internal/external resources
◦ Understand & leverage Xerox print technology and solutions
• Achieve Contract Service Level Agreements/Customer Satisfaction:
◦ Owns delivery of multiple services through operational teams
◦ Deploy services to meet contracted Service Level Agreements/Statement of Work and reporting requirements
◦ Focal point for service level agreement management (higher complexity), key performance indicators, reporting, and problem resolution
◦ Advise client of opportunities to improve the success of their business operations
◦ Understand client’s industry, business and their critical business drivers
◦ Provide leadership and support for new deal implementations with implementation partners
◦ Identify opportunities to improve gross profit through cost management and post-sale revenue growth
◦ Develop and conduct client business reviews & support overall client communication plan in partnership with sales
• People and Resource Management:
◦ Talent Management - Complete/lead all HR activities for teams including recruiting, retention, succession planning, training, performance management, development, compensation/pay, team building, and recognition practices
◦ Manage talent acquisition per labor cost strategy
◦ Deploy communications to teams and gather feedback for on-going improvement
• Financial/ Business Growth:
◦ Accountable for achievement of financial plan
◦ Manage contract(s) to meet revenue and cost projections; resource allocation levels to meet contractual commitments, and work with partners to achieve TTR, DSO/cash, and audit requirements (more complex level).
◦ Generate demand for same account revenue growth & cost management opportunities
◦ Analyze workflow to ensure efficient and cost effective operations. Develop / implement process improvements (more complex level)
◦ Provide accurate and timely customer billing/inspection
◦ Maximize account retention
◦ Meet all monthly reporting requirements and manage internal control processes
Candidate Education:
Minimum Associate Degree / College Diploma /Cegep / A Levels or equivalent Military/other experience
Preferred Bachelor's Degree or equivalent Military/other experience
Professional Certifications:
Minimum Lean Six Sigma Yellow Belt Certification, Qwik solver or Equivalent education/experience.
Preferred IT based certifications (ex., Intel, Networking, Kopeks, etc.)
Preferred LSS Green Belt Certification
Candidate Background: Skills, Knowledge & Ability:
Preferred Project management experience
Preferred Understand the breadth of Xerox products, solutions and services (key offerings) and the resources that support delivery of the services.
Minimum Service Outsourcing / Operations experience (ie., leads complex svc. delivery teams; estab. Operational control processes; fosters client relationships; plans for change; monitors KPIs; best practice sharing, etc.)
Minimum Managed Print Services solutions management/knowledge (centralized print, Fleet management/optimization assessment, rate card, etc.)
Minimum Technology Acumen- more in-depth systems understanding or networked document solutions (i.e. electronic print on demand, internet solutions, IT optimization)
Minimum Financial planning and knowledge of finance, DSO/cash, service pricing & billing processes. Profit focused and accountable for results, strong business and financial acumen
Minimum P&L management - cost reduction and revenue management experience
Minimum MS Office, Excel (i.e. pivot tables, vlookup) and Powerpoint
Minimum Ability to manage employees within diverse/virtual environments
Minimum Negotiation and conflict management skills
Minimum Successful client relationship development experience; comfortable interacting with client’s executive levels
Preferred Partner management (internal and external partners)
Minimum Planning, organizing, executing and controlling skills
Minimum Ability to assess issues, define causes, and prioritize/execute solutions
Minimum Written and verbal communications skills at all organizational levels (internal and external); comfort level with executive client communications
Minimum Demonstrated leadership skills, high energy and team motivator
Minimum Self-initiative and results oriented
Additional Role Requirements:
Core Competencies:
Intermediate - Client Focus - demonstrating willingness to identify, understand and give priority to meeting the needs of the client
Intermediate - Results Focus - the drive and determination to achieve objectives, overcoming obstacles to deliver results
Intermediate - Embracing Change - the ability to work flexibly, adapting quickly to change and responding positively to new ways of working enabling us to thrive on change and constantly improve
Intermediate - Corporate Citizenship - maintaining and promoting social, ethical and organizational values in the working environment and all business activities; placing the needs of the client and the goals of the organization above one’s own personal interests
Intermediate - Teamwork & Collaboration - displays enthusiasm and contributes to an effective team environment; demonstrates willingness to work cooperatively with others to deliver excellent client service or to achieve a shared goal
Intermediate - Communication & Influencing - the ability to communicate clearly and effectively with a wide variety of internal and external people, formally and informally, and where necessary to gain their agreement and acceptance
Role Specific Competencies:
Intermediate - People Management – the ability to lead, motivate and inspire others to excel and delivery high standards of performance for the business
Intermediate - Relationship Management in Services - the ability to effectively manage external and internal relationships with clients, partners, suppliers and other stakeholders maximizing business benefits, ensuring alignment, reducing costs and minimizing risks to client delivery and
Intermediate - Financial Management of Services – ability to plan, control and account for the cost of service provision
Intermediate - Service Operations Expertise – ability to use process models and frameworks available within the company and externally to drive quality of service in service delivery
Intermediate - Service Governance & Performance Management - the ability to provide overall direction and control for the Xerox delivered services to deliver high-quality, cost-effective services to the client
Foundation - Represent the Full Capabilities of Xerox – creating opportunities for selling unique, value-added solutions through the effective positioning of the full spectrum of the Xerox portfolio
Intermediate- Technical Expertise – applying an in-depth technical expertise to resolve client and Xerox business issues and to address key business drivers
Intermediate - Creativity and Innovation - The ability to challenge current ways of doing things (conventional practices), adapt established methods to new situations, pursue ongoing process improvements, create and evaluate new solutions and ideas.
Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox in the U.S. may request such accommodation(s) by sending an e-mail to accommodations@xerox.com
**Job:** *Service Delivery, Management*
**Organization:** *Large Enterprise Operations US*
**Title:** *Contract Specialist*
**Location:** *New York-Webster*
**Requisition ID:** *14046763*
**Virtual/work from home?** *Yes*