Portland, Oregon Northwest Evaluation Association
NWEA has a new opening for Senior Administrative Assistant. This is a full-time position for a stellar Senior Administrative Assistant who has several years of experience supporting executive level leadership within a corporate environment. NWEA offers competitive compensation, a generous benefits package and career growth opportunities.
Founded by educators nearly 40 years ago, Northwest Evaluation Association™ (NWEA™) is a global not-for-profit educational services organization known for our flagship interim assessment, Measures of Academic Progress® (MAP®). More than 7,400 partners in U.S. schools, districts, education agencies, and international schools trust us to offer pre-kindergarten through grade 12 assessments that accurately measure student growth and learning needs, professional development that fosters educators’ ability to accelerate student learning, and research that supports assessment validity and data interpretation. To better inform instruction and maximize every learner’s academic growth, educators currently use NWEA assessments and items with nearly 10 million students. Our research-based core lets us do what’s driven us from the beginning: give educators tools proven to help them make a difference. We are searching for talented individuals who desire to make a difference in education by demonstrating a commitment to our mission: Partnering to help all kids learn®.
Position summary
The Senior Administrative Assistant provides high-level administrative support to an executive and to members of their team as assigned. This role regularly interfaces with members of their team, others across the organization, clients, vendors and other external contacts. The Senior Administrative Assistant regularly interacts with confidential and sensitive information.
Responsibilities
• Coordinate and schedule meetings with executives, staff, clients and business partners; provide updates of upcoming commitments and responsibilities; maintain executive’s calendar
• Monitor and respond to emails and other correspondence as directed; open, read and act upon incoming mail as directed
• Maintain detailed records of executive/director/team contact with clients, vendors and business partners
• Assist executive/director/team in monitoring internal and external promises and commitments; help to organize the flow of work by importance and deadline
• Prepare a variety of presentations and reports using MS PowerPoint, Excel and Word to clearly and creatively display information including graphics; may perform research to assist with preparing reports
• Coordinate travel arrangements and prepare itineraries for executive/director/team; coordinate other travel as needed
• Assist in coordinating PTO requests and the team calendar
• Write correspondence and other materials for external and internal distribution
• Arrange conference calls and prepare agendas and materials for internal and external meetings
• Attend in-office meetings as appropriate, prepare minutes and follow up as needed
• Coordinate the position requisition, recruitment and selection and new employee notification and orientation processes for the team
• Facilitate adherence to internal processes such as work requests, expense reports, check requests, meeting set-up and clean-up, catering, travel arrangements for the team
• Provide general administrative support (data entry, document design, correspondence, etc.) for the team as time permits
• Provide organizational systems such as electronic and hard-copy filing systems, databases and other tools that increase work efficiency
• Provide back up for other Administrative staff as needed
• Perform other duties as assigned to ensure the success of the team and the organization