City:St. Charles, State:Illinois,
Company Name:Windy City Harley Davidson Group
Summary Description
This position requires accounting work of some difficulty and the maintenance of a complete set of accounts and fiscal records for the capture and summarization of financial transactions utilizing a computerized dealership management system. Knowledge of accounting theory, principles and procedures is a position requirement. The position is responsible for the operation of accounting related features of the dealership management software, the preparation of financial and statistical reports for dealership management and for the submission of monthly financial information to Harley-Davidson Motor Company. Daily work is performed independently but is subject to periodic review and audit by management and by external accountants. The ability to positively interact with non-financial personnel and interpret financial information to assist them in executing their responsibilities is a very desirable skill.
Key Result Areas
General Ledger Entries Receivables, Payables, Cash Management & Regulatory Compliance Auditing & Report Writing Financial Analysis
Major Duties and Responsibilities
1)General Ledger
Resolve accounting issues as they arise in the daily processing of dealership transaction Investigate and trace errors and record adjustments to correct inadvertent posting to incorrect accounts. Reconcile all subsidiary ledgers to general ledger control balances monthly. Maintain spreadsheets or other auxiliary sub-ledgers to supplement standard accounting software capabilities.
2)Receivables, Payables, Cash Management & Regulatory Compliance
Prepare daily bank deposits by compiling and reconciling accounting reports and media from point of sale cash drawers with receipts accepted in currency, checks and credit cards. Maintain vendor records and track outstanding obligations payable by due date so as to optimize cash flow and take full advantage of attractive vendor payment terms. Examine and distribute vendor invoices and other payment requests to appropriate general ledger account classifications. Issue checks in payment of merchandise purchases, supplies, services and customer accommodations. Comply with Department of Motor Vehicle regulations, file all required reports, and remit all payments on a timely basis. Comply with all taxing authority requirements, make timely deposits of required taxes and file tax returns as required.
3)Auditing & report Writing
Audit and resolve any anomalies encountered in daily financial transactions as recorded by others in dealer management system modules to the accounting software in use. Prepare monthly bank reconciliation. Prepare and review monthly trial balances, general ledger detail postings, financial statements and other financial reports and statistics. Investigate any anomalies and prepare general journal entries to adjust accounts and reports to appropriate amounts. Distribute reviewed financial reports to management together with narrative comments to assist in understanding important results and trends.
4) Financial Analysis Execute dealer management system reports to generate statistical information for submission to the Harley-Davidson Dealer Dashboard using dealership management system features or through h-dnet.com on the Internet. Prepare special financial analyses as directed by management.
Supervisory Responsibilities
May supervise accounting and office assistants as directed by the CFO
Commitments
Treat all employees and customers fairly, courteously, and with dignity. Model superior customer service behavior for all service personnel by maintaining positive relationships with customers, employees, vendors and owner(s).
Qualifications & Job Requirements
Minimum of Associates Degree with a major in accounting or completion of two years of college coursework with an emphasis in accounting. Certified Bookkeeper accreditation from the American Institute of Professional Bookkeepers is highly desirable. Minimum of two years’ experience as a full charge bookkeeper Experience with at least one accounting software program – Peachtree preferred. Proficiency in the use of Microsoft Excel and experience with Microsoft Word. Experience using an Internet browser. Ability to communicate effectively to resolve problems with other dealership employees, suppliers, Harley-Davidson representative and governmental agencies.
Physical Demands
Works in a typical office environment. May have to lift boxes from time to time up to 50 lbs.