Activities
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Revision as of 20:18, 16 March 2014
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This overview is based on the activities listed on the applications. It is not necessarily an exhaustive list of all activities performed, due to the fluid nature of coordinating an international contest. Activities mentioned below were not necessarily executed exclusively or even primarily by the international team - if it was happening by other volunteers, great!
This overview is based on the activities listed on the applications. It is not necessarily an exhaustive list of all activities performed, due to the fluid nature of coordinating an international contest. Activities mentioned below were not necessarily executed exclusively or even primarily by the international team - if it was happening by other volunteers, great!
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:'''
Basic infrastructure
''':
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====
Basic infrastructure
====
* '''Setting out the international rules''': The international rules were discussed on the mailing list and have been published on the [http://www.wikilovesmonuments.org/contest/ contest web pages].
* '''Setting out the international rules''': The international rules were discussed on the mailing list and have been published on the [http://www.wikilovesmonuments.org/contest/ contest web pages].
* '''Ensure the creation and maintenance of the technical infrastructure for uploading''': This succeeded to some extent, but was also very dependent on the volunteers as the grant was not provided in time to guarantee a satisfying infrastructure professionally as originally proposed. The CentralNotice and upload wizard on Wikimedia Commons was localized for use on the contest by Romaine and others, the other relevant tools are described [https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2013/Tools here].
* '''Ensure the creation and maintenance of the technical infrastructure for uploading''': This succeeded to some extent, but was also very dependent on the volunteers as the grant was not provided in time to guarantee a satisfying infrastructure professionally as originally proposed. The CentralNotice and upload wizard on Wikimedia Commons was localized for use on the contest by Romaine and others, the other relevant tools are described [https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2013/Tools here].
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* '''Evaluate the project & competition as a whole''' - The evaluation of the project was executed by a few different ways. First of all, data was collected from the participants through a [https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2013/Participants%27_Survey participant survey]. This data has not been extensively evaluated. A second survey was executed specifically aimed at the organizers of the national contests, to get their view and opinions. Thirdly, a [https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2013/Future discussion] was facilitated about the future of the contest or similar contests. Further evaluation would be desirable, but not guaranteed - the proposed real life evaluation was removed from the project after the WMF demanded a cut in the budget.
* '''Evaluate the project & competition as a whole''' - The evaluation of the project was executed by a few different ways. First of all, data was collected from the participants through a [https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2013/Participants%27_Survey participant survey]. This data has not been extensively evaluated. A second survey was executed specifically aimed at the organizers of the national contests, to get their view and opinions. Thirdly, a [https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2013/Future discussion] was facilitated about the future of the contest or similar contests. Further evaluation would be desirable, but not guaranteed - the proposed real life evaluation was removed from the project after the WMF demanded a cut in the budget.
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:'''
Following and helping national organizations
'''
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====
Following and helping national organizations
===
* '''Track and support national organizers in their national organization, Collect & answer questions''' - We tracked the national organizations mostly via a google doc, as well as on-wiki (self-filled) through the [https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2013/Progress progress table].
* '''Track and support national organizers in their national organization, Collect & answer questions''' - We tracked the national organizations mostly via a google doc, as well as on-wiki (self-filled) through the [https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2013/Progress progress table].
* '''Give specific suggestions and support to national organizers (mostly online)''' - We gave input via direct communication, and through the Wiki Loves Monuments [https://lists.wikimedia.org/mailman/listinfo/wikilovesmonuments mailing list]. It was mostly discussion facilitation. No statistics were kept of these discussions and suggestions.
* '''Give specific suggestions and support to national organizers (mostly online)''' - We gave input via direct communication, and through the Wiki Loves Monuments [https://lists.wikimedia.org/mailman/listinfo/wikilovesmonuments mailing list]. It was mostly discussion facilitation. No statistics were kept of these discussions and suggestions.
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* '''Crisis management for national contests''' - Mostly through direct communication. Several countries were helped in setting up their systems. For example, Algeria and Egypt were helped in setting up their monument lists, several contests were supported in last minute activities to get the contest going.
* '''Crisis management for national contests''' - Mostly through direct communication. Several countries were helped in setting up their systems. For example, Algeria and Egypt were helped in setting up their monument lists, several contests were supported in last minute activities to get the contest going.
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Project Management international team
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Project Management international team
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* Build financial structure and control
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*
'''
Build financial structure and control
''' - <?>
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* Report on the use of budget at the end of the program
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*
'''
Report on the use of budget at the end of the program
''' - <?>
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* Maintain communication with relevant staff at Wikimedia Foundation
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*
'''
Maintain communication with relevant staff at Wikimedia Foundation
''' - Little communication with the WMF staff happened. There was some (unsatisfying) communication regarding the mobile app, which had as main conclusion that the WMF no longer considered Wiki Loves Monuments as a priority use case for their mobile infrastructure and that it would get no place at all in its planning timeline for the Wikimedia Commons app. <? other communication>
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* Design and distribution of photo calendar or similar product
(if
appliccable)
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*
'''
Design and distribution of photo calendar or similar product
'''
- A photo calendar was designed by a volunteer on request of the international team, and it was printed in Italy albeit a few months after it was planned. <?> copied were distributed to <?> countries.
;Set up & run the international contest:
;Set up & run the international contest:
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* Maintain communication with international partners
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*
'''
Maintain communication with international partners
''' - International partners this year included Europa Nostra (EN), International National Trusts Organization (INTO), Guiddoo, Europeana and (indirectly) the Secretariat of the Antarctic Treaty (AT). Communication with EN and INTO focused on the networking function: in some countries they could provide helpful contacts with local organizations for the national organizers. For example, EN provided access for Greek volunteers to their international annual event in Athens - even though this did not result in a national competition - and INTO helped the Thai and Indian volunteers to get in touch with their national member heritage organizations. Europeana and Guiddoo were involved by providing prizes for the competition. Guiddoo made it possible that special awards were available for countries that had relatively little prizes available (in Asia and Middle East).
* Set up wikilovesmonuments.org with the necessary information
* Set up wikilovesmonuments.org with the necessary information
* Maintain social media channels
* Maintain social media channels