**Description:**
Marriott's Autograph Collection features a select group of upscale and luxury independent partner hotels, each with its own distinct personality, experience, style and features\. Located in major cities and desirable destinations around the world, Autograph guests favor hotel stays that reflect their own unique and personal styles\. Be a part of our team and deliver an innovative guest experiences that resists predictability\.
**Qualifications**
**Job Summary**
**Candidate Profile**
**Experience**
Previous experience within a hotel HR as a Co\-Coordinator/ Administrator / Generalist and ideally in Marriott essential
Ideally hands on working knowledgeof Marriott HR Systems and Processes including PeopleSoft HRMS, myHR, Global Posting System i\-grasp, ES Reporting System \(including EID set\-up, GRS requisitions, PS HRMS recruitment, i\-Grasp use\) DDI assessment knowledge, HR & Payroll systems knowledge, handling labour turnover and other similar HR reports; Available approved surveys\.\. Etc
Advanced working knowledgeof MS Excel , MS Word and MS PowerPoint \(including spreadsheet creation and validation\) essential\.
Ability to train others in the above a distinct advantage and new payroll Oyasis
Must have excellent spoken and written business English language comprehension and accurate speed typing with excellent spelling and grammar\.
**Skills and Knowledge**
Strong communication skills \(verbal, listening, writing\)
Good problem solving skills
Effective decision making skills
Effective influencing skills
Effective change management skills
Good knowledge of legal issues pertaining to hotels and related labour law
Previous user of Outlook, Word, Excel, PowerPoint
Highly organized and efficient approach required
Ability to manage varying needs and prioritizing to ensure best business results
Effective Performance Management skills
Knowledge of contract administration
Effective conflict management skills
Knowledge of governmental regulations relating to Health and Safety
Ability to build and maintain relationships with associates, customers and vendors
Assist with the development of internal talent
**Education or Certification**
High School completion or equivalent required; preferably around administration and secretarial qualifications
CharteredInstituteofPersonneland Development student \(or similar\) certification preferred or a willingness to study HR professionally preferred
**Business Results**
Balanced Scorecard Results: Supports strategies and conducts activities to drive and continuously improve financial results, guest satisfaction, human capital index and market share\.
**Talent Acquisition:** Oversees the management and non management hiring process to attract, select and retain a diverse workforce at the property\. Utilizes selection processes that identify the best candidates for open positions in a cost effective and efficient manner to meet the business needs of the operation \(DDI and APT\)\.
**Total Compensation:** Helps DHR administrate benefit plans for both management and non management associates and supports administration of the compensation plan for HR office associates\. Focuses on compliance with Marriott Standard Operating Procedures and providing excellent service to enhance associate satisfaction\.
**Training and Development:** Assists with the coordination and delivery of management and non management training programs, specifically such as new hire orientation, service and job skills training, compliance and safety training to ensure business success\.
**Associate Relations:** Performs activities to help create and sustain a work environment that focuses on fair and equitable treatment and associate satisfaction to enable business success; assists organize sports and social events for the property and cluster and spirit to serve the community events\.
**Human Resources\- Department Focus:** Participates in the hiring, development and retention of a diverse workforce to deliver excellent products\. Sustains a work environment that focuses on fair and equitable treatment and associate satisfaction to enable business success\.
**Loss Prevention:** Partners with Loss Prevention to ensure a safe and secure work environment and administer an effective workers compensation program When one is in place Focuses on reducing the frequency and severity of accidents\. Ensures compliance with all regulatory reporting requirements\.
**Technical Expertise** **_\(Learning and Applying Personal Expertise\)_**
The following are specific responsibilities and contributions critical to the successful performance of the position:
**Talent Acquisition**
+ Recruitment needs analysis is conducted before vacancies are confirmed and all Job requisitions are completed\.
+ Job descriptions and person specifications are available for all positions and are sent with the offer letter and other starter documents
+ Jobs are creatively advertised \(internally and externally\) in appropriate media and present a professional image of the organization in line with the Marriott Brand Image Recruitment Standards
+ Communication both verbal and written, with any recruitment suppliers \(e\.g\. job centres, agencies and other hotels\) is effective and conducted in a timely and professional manner\.
+ The Company s equal opportunities policy is actively promoted and implemented
+ ** N\.B ** \. Emiratization takes center stage focus in all talent acquisition going forward\.
+ Recruitment administration and correspondence is carried out \(in conjunction with Human Resources Audit\) according to agreed processes and timescales
+ All job applicants are dealt with courteously, equitably and confidentially\. Communications to candidates to acknowledge their application, feeding back where they are in the process and next steps, as well as confirming when the job is closed and thanking them for their application and their ability to watch all openings globally in Marriott and apply on line 24/7 on: www\.marriott\.com/careers
+ Interviews are conducted in accordance with company / employment law standards, and candidates are assessed against appropriate job competencies\.
+ Provide with the appropriate DDI interview guide and form as well as STAR process interview forms as appropriate\.
+ All necessary checks and clearances are made in accordance with company policy and legal requirements i\.e\. references/ Visa s & Work Permits\.
+ Accurate and complete records of the entire recruitment process are maintained, enabling the provision of information for regular reports, analyses and ad hoc requests recruitment log
+ Careers advice and information regarding internal vacancies and opportunities is given and displayed internally to support associates seeking job transfers/promotions, and the Company s internal transfer policy is implemented
+ To take part in any recruitment drives / campaigns that the HR Office undertakes and support any administration preparation and coordination for overseas recruitment conducted by the DHR or HODs\.
+ All applications including regrets are processed with 5 working days of receipt in to the office applicant logs and visa status logs are kept in conjunction with the DHR\.
**Total Compensation**
+ Pay rates are established for all job positions through the evaluation of job responsibilities, market rates, observance of equal pay legislation and within wage budgets and you would support this process work
+ Information for pay reviews is accurately produced through Aon, Cubiks/or similar
+ All necessary reward data is recorded and stored accurately and securely in compliance with organisational policy and legal requirements
+ Up to date records are maintained in a manner which enables cost effective and timely retrieval and the production of regular and ad hoc reports as required
+ Manage the HR input process to ensure accurate payment of wages by the paymaster
+ Company benefits are promoted internally and externally and administered in accordance with company procedures
+ Managemen s recognitionprogramme\. Associate notice boards are kept up to date with recognition information\. Local and company benefits are administered and displayed on associate notice boards\.
Be familiar with LSOPs, Regional SOPS, and Corporate SOPs as well as local UAE employment laws related to the human resource functions\.
Ensures that all compensation elements are tracked for all associates and that this database is managed effectively
Ensure that an up to date record of all residency permits of non UAE nationals is maintained and tracked to notify their manager 4 month sin advance of that persons residency expiring and, with their approval, flag for the associate the need to renew their residency; same applies to UAE ID cards and renewal\.
**Training and Development**
+ Training Strategy is appropriately followed and communicated in accordance with the Business Plan as directed
+ The Associate & Management LPP process is effectively implemented throughout the organization by your support and accurate records of all appraisal forms etc are kept and reports generated when required
+ In conjunction with the HR Manager, appropriate records and data pertaining to training and development activity are maintained in accordance with company and legal requirements
+ Orientation is carried out at the property to company standard\.
+ Liaising with the Training Department for support guidance\.
**Associate Relations**
+ A climate and environment are fostered that encourages associates to freely consult the HR Department and they are responded to in a timely manner in balance with the needs of the property
+ Feedback from associates is actively solicited and responded to with the involvement of discipline Managers as appropriate in conjunction with the DHR\.
+ Solutions are generated and actioned and evaluated either by the Department or through ownership of the discipline Manager as appropriate
+ All HR Systems, procedures and practice for the maintenance of quality and departmental service standards are monitored, maintained, evaluated and enhanced
+ Services are promoted through effective written and oral communication
+ Effective communication, consultation and associate involvement is supported and facilitated throughout the Dubai Office
+ Start and maintain a constantly fresh changing set of information associate notice boards for the regional office\.
+ The customer service needs of all external contacts are considered and undertaken, thus upholding the good public image of the property\.
+ Actively be involved / representative in the Community ServiceProgrammefor the property and community\.
+ Ensure that the disciplinary procedure and GFT processes within the property and housing are understood and can be accurately communicated to others including managers so that the correct procedure is followed at all times any issues should be passed to the DHR\.
+ Investigation support to the Director to be carried out in a timely manner in line with company guidelines
+ The company equal opportunities policy is adhered to in principle and in practice and anti\-discrimination laws observed in all employment matters
+ Sickness, maternity and all other associates rights are understood and effectively communicated and administered where necessary to others\.
+ Due care and confidentiality is observed in all employment matters, including referencing, ensuring that no associates personal data or conversations or written documentation about an associate is shared with anyone else\.
+ Confidentiality a critical skill in HR
**Human Resources Department focus**
Expenditure is planned with the DHR and HODs; monitored and must be tightly controlled within budget, where necessary when expenditure is required,and authorisationmust be sought for all and any purchases\.
+ Productivity improvements are suggested and agreed ideas implemented
+ Business performance targets are met in conjunction with the whole Human Resources Team
+ Procedures for the effective use of all resources are followed, thus ensuring cost efficiency
+ Input and support is given to the HR team in the formulation of the Human Resources plan
+ Any projects, plans etc are professionally presented
+ Personal objectives are agreed and set with your manager
+ Action plans are devised to meet objectives and implementation monitored
+ Team meetings at property and outside property and focus groups are attended and actively participated in i\.e\. Associate Relations Committee Meetings etc\.
+ The ES administration and process is communicated and managed effectively to ensure 100% completion on line on an annual basis\.
+ Participate & prepare with the DHR the Quarterly Labour Turnover reports and Positive Management Moves \(PMM\) reports and HR Score card for hotels in the region\.
+ Appropriate Particulars of Employment and other related documentation are issued to all new starters and acceptance of terms and conditions secured, in accordance with company procedures and legal requirements
+ Changes to Particulars of Employment are made with the consent of the associate, observing contractual right to notice and legal/company requirements for consultation as necessary
+ Contracts of employment are terminated by the associate or employer, observing company procedures, contractual rights and legal requirements
+ Associate consent and appropriate management authority is obtained at all stages of the contract lifecycle to satisfy audit and legal requirements
+ Due care and confidentiality is observed with regard to access to employment data in line with the policy and Data Protection legislation
+ Standards of performance are established for all areas i\.e\. Associate Recognition/Events
+ Associate notice boards are informative/educational and kept up to date\.
+ Manpower and material resources are effectively used, monitored and controlled balancing both budgetary requirements and customer needs\.
+ Communication with the rest of the HR team is undertaken and information supplied to support them in the daily management of the business
+ Oral and written communication is carried out in a manner, and at a level and pace, likely to promote understanding and effective working relationships
+ Productive working relationships are established, maintained and enhanced at all levels
+ Changes to services, products and systems are implemented and evaluated
+ There is a quick and decisive response to resolve immediate and short term problems
+ Collate and file departmental meeting minutes and keep an up to date log/record on a monthly basis\.
+ Start, administer and collate an associate newsletter on a quarterly basis with the support of your manager\.
+ Self development needs are identified and agreed within a personal development plan and commitment made to its implementation
+ Initiative is taken to pursue opportunities for self development and business improvement through experimentation, networking and by seeking exposure to new challenges and experiences
+ Strong leadership and personal presence is projected in HR team and to other departments
+ Previous experience, technical knowledge and best practices are applied effectively and used to coach others
+ Change is actively sought and there is a readiness to challenge in the interests of continuous improvement
**Office Management**
+ Gifts and certificates for service awards are purchased 4 months ahead of celebratory events and track diary plan
+ Keep tracking HR contact sheets with all key HR and GM contact information updated as required weekly
+ Keep HR tracker of all associates full data for the regional office plus GM s and update as required weekly\.
_Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture\._
**Job:** _Human Resources_
**Organization:** _Autograph_
**Location:** _ARE\-United Arab Emirates_
**Requisition ID:** _16001JXC_