Province: New South Wales
Description:
PAYROLL COORDINATOR
To apply for this position:
1. You must quote the job number
16/011
2. Write a covering letter outlining how you meet
the criteria as set out in the
kn
owledge, skills and experience
section of the job description below.
3. Make sure you have an up-to-date resume.
4. Forward your application to: Human Resources
City of Canada Bay Council
Locked Bag 1470
Drummoyne NSW 1470
Or email: recruitment@canadabay.nsw.gov.au
Closing Date: Sunday, 14 February 2016
If you have any queries please call: Jackie Murrin
Coordinator Human Resources Operations on 9911 6511.
POSITION
VACANT
II
The City of Canada Bay is a thriving, colorful community, surrounded by the beautiful bays of Sydney Harbour. The area is also
known for its parklands, cycle paths and walkways.
Payroll Coordinator
Job No. 16/011
$70,736.53 – $81,347.01 per annum + super
Permanent full time – 35 hours per week / Nine day fortnight
Are you an experienced payroll specialist looking for your next challenge whilst maintaining a healthy work-life balance? Are you
looking for a role which will allow you to continually expand and develop your skills? Then look no further as this is the role for
you!
This position is primarily responsible for the provision of an efficient and timely full function payroll service together with playing
a key role in developing and maintaining a payroll administration system that integrates directly with other Council systems. This
position will also play a key role in assisting in the development and implementation of the employee self-service (kiosk) function
scheduled to be rolled out later this year.
Using your extensive experience in payroll processing and administration you will be responsible for ensuring fortnightly payrolls
are completed accurately and on time and that all taxation and superannuation obligations are complied with. You will use your
knowledge to implement best-practice procedures and streamline processes for efficiency.
Excellent customer service and communication skills when responding to payroll related enquiries from staff and external
customers is essential Your strong attention to detail and superior time management skills will help you to achieve the
objectives of the position.
This position sits within a fun, dedicated and cohesive team where individuals are respected for their knowledge and abilities
and achievements are celebrated. You will need to be a team player but also have the ability to work independently and
proactively.
To be successful in this role you will have previous experience in processing payroll, managing superannuation obligations, and
be up to date with current taxation office requirements.
For further information on this position you can contact Jackie Murrin
Coordinator Human Resources Operations on
9911 6555.
Closing Date: Sunday, 14 February 2016
The City of Canada Bay Council is an Equal Employment Opportunity Employer.
Gary Sawyer
General Manager
POSITION DESCRIPTION
Position Title:
Payroll Coordinator
Department:
Human Resources & Organisational Development
Division:
Executive Services
Grade:
9
Approved Status:
Full Time
Last Reviewed:
October 2015
Reviewed By:
Coordinator, Human Resources Operations
1. Objectives of Position
1.1.
To provide an efficient and timely full function payroll service to the organisation
1.2.
To assist with the maintenance and development of general payroll related information
1.3.
To provide individual payroll related advice and support to employees as required.
2. Key Accountabilities
2.1. Technical/Operational
2.1.1. Complete Council payroll (fortnightly) accurately and on-time as aligned with deadlines to ensure that
staff are paid on time, each time.
2.1.2. Responsible for processing and reconciling payroll (fortnightly) for all Canada Bay employees.
2.1.3. Ensure employee salaries are paid in accordance with the provisions of the Local Government (State)
Awards (as they apply and are relevant), Council
s Human Resources Policies and ATO legislation.
2.1.4. Provide advice on best practice payroll principles and processes through continual assessment,
analysis and process improvements.
2.1.5. Responsible for the management and reconciliation of all Salary Sacrifice arrangements that apply to
payroll.
2.1.6. Provide finance with all the reports and relevant superannuation information to enable the processing
and payments of all Superannuation contributions in accordance with the superannuation requires
stipulated by the award and in line with all ATO requirements.
2.1.7. Provide a payroll service, support and information as required between City of Canada Bay and various
government departments, including but not limited to software providers, Centerlink, Child Support
Agencies, Courts (State & Federal) etc.
2.1.8. Assist with the development and maintenance of a comprehensive payroll administration system that
supports the provision of a fully integrated Human Resource Management Information System.
2.1.9. Provide reports to managers on payroll data and information as required by the business.
2.1.10. Ensure all payroll related data, forms and documentation is filed into confidential employee files and
relevant financial files as required by providing all documents and reports to HR and Finance at the
completion of each payroll.
2.2. Payroll Administration
2.2.1. Provide system administration for the payroll/HRIS system by managing and creating user access as
approved by your manager.
2.2.2. Work with software providers and IT (as required) to resolve any payroll software systems issues as
they arise.
2.2.3. Working with HR, maintain accurate updated employee details in the payroll system.
2.2.4. Provide accurate and updated advice to and award interpretation to all staff as required.
2.2.5. Respond to enquiries from individual employees in a timely manner on payment, leave entitlements,
superannuation and other employee entitlements ensuring accurate and timely information
2.2.6. Process leave applications, higher grade requests in accordance with policy
2.2.7. Keep abreast of all changes and payroll issues including superannuation, ATO and all payroll matters in
terms of legislation and compliance.
2.2.8. Investigate and research historical data if required to resolve disputes relating to pay.
2.2.9. Train staff as required in payroll procedures including but not limited to timesheets, forms and
documentation associated with payroll.
2.2.10. Mentor and train relieve staff in processing payroll procedures.
2.2.11. Ensure all payroll documents are provided to HR for filing.
2.3. Management & Leadership
2.3.1. Manage the delivery of payroll time sheets.
2.3.2. Suggest and implement improvements as required to payroll time sheets, processes and procedures.
2.3.3. Take the lead on the implementation of future payroll systems and the development of payroll reports
as required by the business.
2.3.4. Supervise the activities of any employees placed in the payroll office reporting into the role of Payroll
Coordinator.
2.3.5. Plan and schedule work activities and deadlines to ensure balancing competing priorities, to enable
meeting established target dates for the completion of projects and activities.
2.4. Communication, Consultation & Engagement
2.4.1. Advise and guide management on the application of payroll practices, principals and processes in a
manner that supports continuous learning.
2.4.2. Consult with all stakeholders internal & external on the introduction and implementation of improvement
strategies in managing the overall payroll function.
2.4.3. Liaise with management and unions (if/as required) to assist with the resolution of payroll related issues
that may have a wide ranging impact on the organization.
2.5. General
2.5.1. To comply with the operational responsibilities unique to the position as outlined in the attached
schedule.
2.5.2. Collaborate and communicate with the HR & Finance team members to create an enthusiastic and
motivated atmosphere where staff work with a sense of urgency.
2.5.3. Support management in the process of workplace reform, service competitiveness and the achievement
of objectives by proactively working to improve operational efficiency.
2.5.4. Carry out additional tasks within your skill set as assigned by the HR Coordinator.
3. Position/Department Structure
4. Essential Knowledge, Skills and Experience (Essential Criteria)
4.1.
Comprehensive knowledge of local government awards, ATO and other relevant payroll related legislations
and Acts.
4.2.
Extensive end-to-end payroll processing experience
4.3.
Experience with systems including Microsoft applications, HRIS and other payroll and HR software systems
4.4.
Experience in the review and development of policies and procedures
4.5.
High level of attention to detail and accuracy
4.6.
Excellent time management skills, ability to plan & schedule to meet deadlines
4.7.
Advanced communication skills, verbal and written
5. Desirable Knowledge, Skills and Experience (Desirable Criteria)
5.1.
Previous experience in working on projects, such as new systems implementation
5.2.
Experience using a HR/Payroll system and an electronic document management system (preferably
Technology One
ECM)
5.3.
Class C Drivers License
6. Agreement
We the undersigned agree that the position description and competencies contained herein are accepted as
appropriate for the performance of this position.
Signed.Date.
Appointed employee
Signed.Date.
Supervisor / Manager
Signed.Date.
Director / General Manager
Manager,
Organisational
Development
Coordinator, Human
Resources Operations
HR Advisor
/Business
Partner
HR Officer /
Assistant Business
Partner
Administrator
HR/Payroll
Payroll
Coordinator
Worker’s
Compensation
Coordinator P/T
Learning &
Development
Coordinator
SCHEDULE OF OPERATIONAL RESPONSIBILITIES
1. Work, Health & Safety Responsibilities
1.1. Worker
A workers responsibilities include, but are not limited to:
1.1.1. Taking reasonable care for his/her own health and safety.
1.1.2. Taking reasonable care that his or her acts or omissions do not adversely affect the health and safety of
others.
1.1.3. Compliance, so far as the worker is reasonably able with any reasonable instructions that are given by
Council or a Person Conducting a Business or Undertaking (PCBUs) for City of Canada Bay where
applicable.
1.1.4. Cooperating with any reasonable policy or procedure of the City of Canada Bay or PCBUs working at or
for City of Canada Bay or where applicable at the workplace that has been notified to workers.
1.1.5. Reporting all incidents, hazards and near misses to their direct supervisor.
1.1.6. Actively participating in injury management and rehabilitation programs.
1.1.7.
Using Personal Protective Equipment (PPE) where required and in accordance with the manufacturers
instructions.
1.1.8. Maintaining all tickets, licences, operative training etc, required for the job either by legislation or
through Councils or a PCBUs policies and procedures and advise Team Leaders of any change to
these.
1.1.9. Attending all specified training and induction courses.
1.1.10. Contributing to workplace practice and procedure reviews.
1.1.11. Advising Team Leaders/Coordinators of any WHS issue that they believe should be addressed in the
workplace.
1.1.12. Ensuring all hazards identified are reported to their immediate supervisor and appropriate forms
completed.
1.1.13. Participating in workplace inspections.
1.1.14. Ensuring appropriate supervisory staff are advised of any person who is not engaging or complying with
safe work practices or Council policies and procedures.
2. Equal Employment Opportunity Responsibilities
Comply with Equal Employment Opportunity (EEO) legislation as well as Council’s EEO policies & procedures.
3. Sustainability Responsibilities
Contribute to Councils environmental sustainability objectives and targets through active participation and
compliance with Councils policies & procedures.
4. Record Keeping Responsibilities
Comply with Councils Records Management Policy and the State Records Act 1998.
5. Designated Person
CLASSIFICATION
This position is not classified as a “designated position” under section 449 of the Local Government Act 1993 and
is therefore not required to complete a ‘Disclosures by Councillors and Designated Persons Return’.
6. Code of Conduct Obligations
Comply with the requirements of Councils Code of Conduct.
7. Delegations
Delegations for the position are listed in the Register of Delegations for Executive Services and are to be
exercised in accordance with the requirements of the register and the “Delegations Practice Guide”.
8. Organisation Values
8.1. Creativity
All staff are encouraged to explore opportunities and new ideas.
8.2. Fun
We choose to create a great place to work.
8.3. Leadership
We inspire and enable staff to bring out the best in themselves and each other.
8.4. Teamwork
We work together collaboratively, and in support of each other.
8.5. Respect
We treat each other the way we would like to be treated.
9. Acknowledgement
I have read and understood, and agree to comply with, the Operational Responsibilities as outlined above:
Initialled.Date.
Appointed employee
Initialled.Date.
Supervisor / Manager
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