HR Officer
Reporting to: Regional Head of HR
Key Result Areas and Related Activities
1. HR Administration
Final Approval: Regional Head of HR / HR Business Partner
1.1 Assist with recruitment administration
Key Deliverables
Advertising positions
Setting up of interviews for Head of Departments and certain executives
1.2 Manage entire process of new starters and ensure all documentation is signed and returned
Key Deliverables
Submission of all documents to G4S for reference, criminal, credit and qualification check for new employee
Make out Recruitment Requisitions, Offer Letters and Contract of Employment
Create and maintain personnel files
Make out IT Requisition for Laptop and provide to IT
Submission of Discovery application form to NMG to process medical aid
Scanning, Saving, loading onto HR Premier all HR Docs (Momentum beneficiary form, Contract of employment etc.)
Requesting a cellphone from Finance.
1.3 Distribute HR policies and procedures and ensure intranet is up to date with HR Policies
1.4 Scanning, Saving, Adding into HR Premier and Filing of all documents (leave forms, training etc.) in personnel files
1.5 Make sure all employees submit leave forms and all are captured by Payroll
1. 6 Distribute HR documentation to all employees as and when required
17 Shred confidential documentation when required to do so
1.8 Providing all employees with visa letters and Confirmation of employment as and when required for travel purposes
1.9 Assisting employees to book Training courses, getting invoices and submitting to Finance for payment
2. Consultation
Final Approval: Regional Head of HR / HR Business Partner - SA
2.1 Be the first point of contact for all HR related queries
2.2 Consult with employees about minor HR matters
2.3 Refer relevant issues to HR Business Partner & Regional Head of HR when needed
2.4 Inform employees of policies/procedures and/ or decisions as appropriate
Key Deliverable
Resolve employee queries regarding HR matters
3. HR System
Final Approval: Regional Head of HR / HR Business Partner
1.1 Create and maintain comprehensive and complete HR database Sage VIP for each division / company in Kenya
1.2 Obtain relevant information from employees and enter it onto the database
1.3 Add new fields into database as required and obtain information pertaining to those fields
Key Deliverables
Extract relevant reports when required
4. Payroll
4.1 To go through Discovery Billing every month to make sure all new employees are added, all terminated employees are off the billing. Once checked, forward to Maria for processing.
4.2 Inform payroll of new starters by sending them the Offer Letter, Id and personal details form
4.3 Informing payroll of terminations by sending them the Acceptance of Resignation
4.4 Compile a spreadsheet of all leave forms and submit to Payroll for processing
5. Terminations / Retrenchments
5.1 Prepare Acceptance of Resignation to send to employee and Payroll
5.2 Prepare Certificate of Service
5.3 Terminate Discovery medical aid
5.4 Send Momentum Withdrawal forms to Momentum to pay out funds
5.5 Termination Checklist
6. HR Reporting
Key Deliverables
Input for HR Metric Report
Input for Recruitment Report
Input for Termination Report
7. Work Permits
Key Deliverables
Liaising with partners on documents that are required for work permit
Processing of all Letters and requesting the courier to collect
Post School Qualifications
HR Certificate and/Diploma in HR Management
Experience
3 – 5 years working experience
Email cv to cvs@cdl.co.ke copy placement@cdl.co.ke on or before 10th June 2016
Indicate current salary and expected salary on mail.