Create section for the upcoming term in MyApps
Section Management > Add Section
* Course ID: GRD1000
* Course Title: GRD1000
* Section: Graduate Orientation 1135_a
* Term: Summer 2013
Reference #:
* Start Date: Enter Start Date
* End Date: Enter End Date
* Source: FIU Online
Program:
* LMS: Blackboard Learn
NONCREDIT COURSE (check box)
Be sure to include the term in the section (for example Fall 13 is 1138)
First digit is always 1
13 in the middle = Year
Last digit = Month the term starts on
May need to add _a, _b, etc. to the Section field depending on the number of users. Process still TBD
Give assigned ID access in Bb and inform them
ID will advise if all updates for Undergrad Online Student Orientation are made
Update email draft (done by Patty Delgado)
Course go live date is 2 weeks after the current term’s 25% add/drop date.
Once email draft has been updated and course updates are complete. Submit an SSD ticket with the Section ID and updated email draft to Orlando Hernandez and Martin Perez so they can start upload process and switch the PS feed to the updated term. Indicate course go live date.
SSD receives a feed of 2.0 students. The feed includes all 2.0 students regardless of status as long as they are in our program plan/subplan codes. From there the students are filtered based on the “student records admit term”. We ignore those who are not part of the group who are currently expected to go through orientation.
SSD will send a test email, verify for accuracy and that links work
If test email is fine, have them go live with the process
Inform ID and Support Services that course has gone live
Process must be done from start to finish every time course is to run.
ONL Hold Process
Semester admits report is run daily starting on the go live date of the orientation course to identify all newly admitted students for the semester
Mass assign is run in Panthersoft using the admit report to add the holds to all students on the query.
Reports for hold removal are run from within the course daily beginning on the go live date of the Orientation course through the 25% add/drop date in order to remove the holds once the students have completed the orientation course. Holds are removed using mass release in Panthersoft.
ONL Hold Procedure
ONL Hold Procedure (Assign)
Run FIU_ONLINE_ADMISSIONS_BY_TERM Query in Panthersoft
Copy Query into FIU 2.0 Admissions Report spreadsheet
Remove duplicates
Highlight new admits on spreadsheet
Add in Colum M (Hold)
Login to Panthersoft: Manage Service Indicators or Run Mass Assign
Campus Community, Service Indicators, Person, Mass Assign
Spot check a couple of PID #’s to make sure that the ONL Hold has been added
ONL Hold Procedure (Release)
Login to Orientation Course (OSO1000) in BlackBoard
Go to Grade Center
Full Grade Center
Sort by Orientation Quiz
Note: newly completed students/PID #’s
Open Indicators file (pssr$ share drive)
Interfaces
Input
Indicators
ONL_101713
Delete any previous data
Paste PID #’s and save
Login to Panthersoft: Run Mass Release
Campus Community, Service Indicators, Person, Mass Release
Spot check a couple of PID #’s to make sure that the ONL Hold has been removed
Update the FIU 2.0 Admissions Report spreadsheet
Mark “Yes” on Colum N (Orientation Complete?)
Salesforce
Open libraries in Salesforce
Upload new version of FIU 2.0 Admissions Report spreadsheet
2.0 Student Flow and Communication Detail
Orientation Course
Consulted with University departments and presenters for Orientation content
Developed Orientation Course to include most Critical Information (Link to Outline)
Placed UCC Online Orientation hold on newly admitted Freshmen and Transfer students with notice message. (Orientation Web Page)
Message sent to students regarding accessing and completing the orientation online (Pending Communication)
Students take a simple assessment to confirm completion (students must pass with 80% accuracy)
FIU Online Team member checks course reports daily to remove holds for students who have completed the course
FIU Online Team member will remove holdsin batch format or an Advisor can remove holds on an individual basis.
Advising Update
(CAS) Requested an Advising Hold In addition to Orientation hold (Pending)
Advisors are trained on Adobe Connect
Advisors send introductory messageto students.
PM’s worked with Advisors to respond to any inquiries and provide overall Advising protocol.
Advisors have reviewed the fall course needs for each student and identified which courses are needed for fall per student.
Advisors remove orientation hold and begin advising students. (Advisors from each unit have access to remove the hold)
SLS Course
Recommended updates have been made to the syllabus
Students with less than 30 credits will be required to take the SLS course
SLS Instructors will be trained on approved course content (Pending final enrollment)
Sample Email Draft for OSO Course
<<add FIU Online Banner>>
Dear Firstname Lastname,
Congratulations on your Summer 2014 admission to Florida International University (FIU)!
FIU’s fully online degree programs offer an Online Student Orientation for newly admitted students. The Online Student Orientation is a resource to help you get acclimated to FIU and the online environment. It replaces the face-to-face orientation requirement and is mandatory for all students entering a fully online degree program. The orientation course will provide you with the necessary information on how to contact your academic advisor and how to get started with your academic career as a FIU Panther.
Important: you must complete the Online Student Orientation, in its entirety, prior to contacting your academic advisor via the My_eAdvisor portal to register for your summer courses. The course will be available on February 14th and you will continue to have access to it throughout your first semester.
Please follow the instructions below in order to gain access to the Online Student Orientation:
Go to http://online.fiu.edu/login
You must enter your username and password
Your usernameis your FIU MyAccounts username (Example: jdoe001).
Your passwordis your FIU MyAccounts password.
Need help logging in?
If you forgot your MyAccounts username, please click hereto look it up. You must know your Panther ID in order to look up your MyAccounts username.
If you forgot your MyAccounts password, please visit the MyAccounts websitethen click on the “Forgot your password?” link.
Please remember to set your MyAccounts security questions so that you will be able to retrieve your password in the future if you forget it.
You can also view the MyAccounts FAQpage if you have any questions about your MyAccounts username and password. If you’re still having trouble logging in, please contact FIU Online Support Services, or call 305-348-3630.
Please review the technical requirements for this Online Student Orientation course at http://online.fiu.edu/futurestudents/whatsrequired. To learn more about the online orientation course and to request additional information, please visit the following webpage: http://online.fiu.edu/currentstudents/orientation.
As a reminder, your participation in the Online Student Orientation replaces the face-to-face orientation requirement. You do not need to attend the on-campus Orientation.
If you have any questions about the Online Student Orientation process or anything else, please contact your Success Coach Team at olcoach@fiu.edu.
On behalf of FIU Online and the entire FIU community, we want to extend a warm welcome to you as a part of our FIU family. Remember, all great leaps start with one small step. Let’s take that step together. Connect confidently and Go Panthers!
With Panther Pride,
FIU Online Team