### JOB SUMMARY:
Our mission is to provide an exemplary education that inspires and prepares the children of our dedicated U.S. Military members for success in a dynamic, global environment.
Department of Defense Education Activity (DoDEA) operates as a field activity of the Office of the Secretary of Defense (Personnel and Readiness). DoDEA's schools are divided into 3 geographic areas: Europe, the Pacific, and the Americas. Each area is currently managed by an area director. Within each of these three areas, schools are organized into districts headed by superintendents. DoDEA is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 172 accredited schools in 14 districts located in 11 foreign countries, 7 states, Guam, and Puerto Rico. DoDEA employs approximately 15,000 employees who serve more than 74,000 children of active duty military and DoD civilian families. DoDEA is committed to ensuring that all school-aged children of military families are provided a world-class education that prepares them for postsecondary education and/or career success and to be leading contributors in their communities as well as in our 21st century globalized society.
**NOTE: Applicants who previously applied under announcement number 15-001-JA-TNR-1284440 will need to update their application and required documents under this announcement number if they wish to be considered for this position.*****
Applications are being accepted to establish a register that will be used to fill multiple vacancies as they occur throughout the year. Location and work schedule of vacancies will vary based on the needs of the DoDEA District and can be located at any of our schools. There is no guarantee if or when vacancies will be available.
* If selected for a position under this vacancy announcement, your application will be inactivated. If you wish to be considered for future vacancies, you must submit a new application.
All required documents must be appropriately dated and submitted with your application package in order to be considered. Failure to provide the required documents as stated in the vacancy announcement may result in an ineligible rating. (See Required Documents section).
**_Who May Apply:_**
Applicants**_in Japan District, within commuting area of the complex,_** in the categories listed below are eligible to apply for this position.
Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. Failure to provide the required documents as stated in the vacancy announcement may result in an ineligible rating. (See Required Documents section)
* **Current Civilian Employee with the Department of Defense Education Activity **
* **Current Permanent Department of Defense (DOD) -Civilian Employee**
* **Current Permanent Non - Department of Defense (DOD) -Civilian Employee**
* **Former Federal Employee, eligible for reinstatement**
* **Eligible under Veterans' Employment Opportunity Act (VEOA)**
* **Eligible under Veterans with a service-connected disability of 30% or more**
* **Eligible for overseas Military Spouse Preference**
* **Eligible for Military Spouse Preference under Executive Order 13473**
* **Eligible for overseas Family Member Preference**
* **Eligible due to Interagency Career Transition Program (ICTAP)**
* **Eligible under Veterans' Recruitment Appointment (VRA)**
* **Eligible for NAF/AAFES Interchange Agreement**
**NOTE: VEOA and NAF/AAFES Interchange Agreement employment categories are only applicable to Permanent positions**
### TRAVEL REQUIRED
* Not Required
### RELOCATION AUTHORIZED
* No
### KEY REQUIREMENTS
* Non U.S. citizen must have a SSN or ITIN
* Male applicants must meet the Selective Service requirement
* You will be subject to a background/suitability investigation/determination
* Must be able to type at least 40 words per minute
* * *
### DUTIES:
**_This position is a developmental position. It may be filled at the GS-05 or GS-06 grade level. The full performance level of the this position is GS-06.
_**
In this position, you will input and maintain data in the student information management system. Provide a variety of school administrative functions such as student registration, student attendance, academic records maintenance, tuition status and other related processes. Independently receives and acquires various data and enters into the student information management database to include new student enrollment, discipline and attendance data, school and student scheduling information, report cards and transcript information and athletic eligibility for all students.
* * *
### QUALIFICATIONS REQUIRED:
**_In order to qualify for the GS-05 you must possess one of the following:_**
* Specialized experience:To qualify applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-04). Specialized experience is defined as performing a variety of functions in an automated system, e.g. data entry and retrieval, maintaining information database(s), etc;
OR
* Education:Successful completion of a 4 year of education above the high school level. Post-high school level education must have been obtained in a business, secretarial or technical school, junior college, college or university that has been accredited by an accrediting institution recognized by the U.S. Department of Education. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. A photocopy of all OFFICIAL college/university transcripts (front and back) must be submitted. To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress. Any transcripts submitted that are not in English will not be considered.
OR
* Combination of education and specialized experience: To qualify applicants must possess a combination of post-high school education and specialized experience that meets 100% of the qualification requirements for this position. Only education in excess of 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
**_In order to qualify for the GS-06 you must possess:_**
* Specialized experience:To qualify applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-05). Specialized experience is defined as performing a variety of support functions, such as assisting with student registration, documenting attendance, maintaining academic records, monitoring tuition status; performing a variety of clerical duties in an office environment, working with word processing software; and entering, retrieving and manipulating data in the student information management system.
* Education: As a general rule, education is not creditable above GS-5; however, graduate education may be credited as long as the graduate education is directly related to the work of the position.
* Federal Time-In-Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must meet the Time in Grade Restriction.
* Time in Grade Restriction: Must have 52 weeks of Federal service at the GS-5 level.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
### HOW YOU WILL BE EVALUATED:
Once your application is complete and received, the Human Resources Office will compare your resume and supporting documentation against your responses to the assessment questionnaire to determine if you are qualified for this position. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position. If, after reviewing your resume and/or supporting documents, a determination is made that you have inflated your qualifications and/or experience, your score may be adjusted, including marking you ineligible for this position. Eligible and qualified applicants will be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, military spouse preference and family member applicants with Veterans Preference will receive selection priority over military spouse preference and family member applicants who are non-veterans.
*** If selected for a position under this vacancy announcement, your application will be inactivated. If you wish to be considered for future vacancies, you must submit a new application**
DoDEA is an Equal Employment Opportunity (EEO) employer. General information concerning EEO policies and procedures can be found on the DoDEA’s Diversity Management and Equal Opportunity website at http://www.dodea.edu/Offices/DMEO/index.cfm
* * *
### BENEFITS:
Notice to Employees on Temporary Appointments: You May Now Be Eligible for Health Benefits Coverage.
Working for the Department of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. To find out more about the major benefits offered to most Federal employees, visitwww.opm.gov/insure
### OTHER INFORMATION:
**LIVING QUARTERS ALLOWANCE (LQA) AND PAYMENT OF TRAVEL AND TRANSPORTATION ARE NOT AUTHORIZED.**
NOTE:
* Candidates selected for temporary positions may be non-competitively converted to permanent without further competition.
* Locality Pay: Locality pay does not apply in the overseas area. Locality rates of pay in CONUS will not be used for pay setting when transferring to an overseas/foreign area.
* Family member appointments will expire based on the sponsor's rotation date. Family member appointments may not exceed two months after an employee is no longer considered a family member within the local commuting area due to PCS or divorce of sponsor or, in the case of a child, the age of 23.
* Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov).
* Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible see the OPM ICTAP website. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position.
**CONDITIONS OF EMPLOYMENT:**
* All candidates must reside within the local commuting area where the position is located. Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203).
* Incumbent may be subject to the 5-year foreign area limitation according to the DoDI 1400.25-V1230, dated 26 July 2012.
* Incumbent may be required to complete a 1-year probationary or trial period.
* Status candidates must meet time-in-grade requirements.
* You will be required to participate in Direct Deposit/Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.
* Selectee must undergo Background Checks IAW DoDI 1402.5 (e.g. Local Files Check, State Criminal History Records Check, and National Agency Check Inquiries). Employment in these positions is subject to successful completion of a background security investigation and favorable adjudication. Failure to successfully meet/maintain these requirements may be grounds for termination.
**Citizenship/Ordinarily Resident Status:** Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA). An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration. Ordinarily Resident restrictions apply and vary depending on the host nation.
Dual citizens will not be appointed to positions within the country in which they hold dual citizenship. Citizenship eligibility will be verified prior to appointment.
* * *
### HOW TO APPLY:
Follow the steps below to apply online. Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Saturday, December 31, 2016. Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.
**Step 1**: Click the Apply Online button to create an account or log in to your existing USAJOBS account. It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions. If your responses are not adequately substantiated by your resume, the HRO will amend your rating to more accurately reflect the level of competency that is indicated by the content of your resume.
**NOTE: **Your application/resume for Federal employment must include the following information in order to be considered for the position:
* Your highest Federal civilian grade held, job series, and dates of employment, if you are a current or former Federal employee.
* Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying, including the hours per week. Also include a description of your duties and accomplishments, your employer's name and address, supervisor's name and phone number, and salary. If you are currently employed, you must indicate if we may contact your current supervisor.
* Highest level of education completed.
* Job-related training courses (title and year).
* Job-related skills.
* Job-related certificates and licenses (current only).
* Job-related honors, awards, and special accomplishments (give dates-but do not send documents).
**Step 2**: Follow the prompts to complete the assessment questionnaire.
**Step 3**
: Submit supporting documents. Submit the required documents specified in the "Required Documents" Section of this vacancy. Please ensure you click the Submit My Answers button at the end of the process. To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 1574700. Fax your documents to 1-478-757-3144.
**Note:** To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/
**If you cannot apply online:**
1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnaire: http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
### REQUIRED DOCUMENTS:
**The following documents must be submitted by 11:59 p.m. Eastern Time on Saturday, December 31, 2016**
**Applications will not be considered or rated if all of the forms and supporting documents indicated below are not included in the application packet. NOTE: Encrypted and digitally signed documents CANNOT be saved in USAJobs**.
**REQUIRED for ALL applicants:**
* **Questionnaire** (online completion or submitted by fax) - ****Required document**
* **Resume**- ****Required document**
* **Declaration for Federal Employment (OF-306)** - ****Required document **** ****Note: OF 306 MUST be signed and dated within the opening and closing date of this vacancy** **announcement. Encrypted and digitally signed documents cannot be saved in USAJOBS. Only documents signed in ink will be accepted. Failure to have a current OF 306 will result in an incomplete application. This form is available online at ****http://www.opm.gov/forms/pdf_fill/of0306.pdf**
**In addition to the required documents above applicants must submit the following supporting documents that apply:**
**Applicants requesting Military Spouse Preference (MSP)** must submit a copy of the sponsor's Permanent Change of Station (PCS) order indicating authorization of dependent travel and documentation verifying marriage to the Service member (i.e. a marriage license or other documentation verifying marriage).
**and:**
* **Questionnaire for MSP – if claiming MSP**, http://www.dodea.edu/Pacific/offices/HR/upload/Questionnaire-for-Mil-Spouse-Pref.pdf
* **Pre-Employment Questionnaire**. This form is available online athttp://www.dodea.edu/Pacific/offices/HR/upload/Preemployment-FORM.pdf
* **Background Survey Questionnaire.** This form is available online athttp://www.dodea.edu/Pacific/offices/HR/upload/Background-Survey-Questionnaire.pdf
**Applicants requesting Family Member Preference** must submit a copy of the sponsor's PCS orders indicating authorization of dependent travel, command sponsorship letter and verification of the relationship (i.e. marriage license, birth certificate, etc.) NOTE: If you are a spouse or dependent of a contractor employee or of a locally hired Federal civilian employee, you do not meet the definition of an overseas family member for employment purposes.
**Applicants claiming 5-point veteran's preference** must submit a copy of DD-214 (copy member 4), "Certificate of Release or Discharge from Active Duty" showing all dates of service, as well as character of service (Honorable, General, etc.). Lack of supporting documentation will result in the agency's inability to recognize veteran status for this announcement.
OR
**Future Military Retirees*/Separatees* **must submit a copy of retirement or most recent DD-214 (copy member 4) or certification document** OR a copy of your retirement letter (if applicable) AND a copy of your terminal leave request (if applicable). You will be required to provide your DD-214 upon issuance.
*Active duty military members who are selected may not be appointed unless on terminal leave or already separated from the armed forces,
**The "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. The certification MUST show the characterization of your discharge (Honorable, General, etc.)
**Applicants claiming 10-point veteran's** must submit a copy of DD-214 (copy member 4), "Certificate of Release or Discharge from Active Duty" showing all dates of service; AND, letter from the Department of Veteran's Affairs, dated 1991 or later, certifying an Overall Service Connected Disability. The OVERALL rating must be identified on your certification letter; AND, Optional: Standard Form-15 (SF-15), an application for 10-Point Veteran's Preference (To obtain a copy of the SF-15, go to https://www.opm.gov/forms/pdf_fill/SF15.pdf.) Lack of supporting documentation will result in the agency's inability to recognize veteran status for this announcement.
**IMPORTANT NOTICE TO VETERANS:** The Office of Personnel Management has published the end date for Operation Iraqi Freedom (OIF) as August 31, 2010. To receive veterans' preference for service during the Enduring Freedom/Iraqi Freedom era, you must have served for more than 180 days between September 11, 2001 and August 31, 2010 OR be in receipt of a campaign badge or expeditionary medal. The updated CFR language is available at: http://www.ecfr.gov/cgi-bin/text-idx?rgn=div5;node=5%3A1.0.1.2.20__
**Copy of latest SF-50, Notification of Personnel Action**-if applicant has current or previous Federal civil service experience.
*****Failure to submit supporting documentation will result in loss of Preference consideration**
### AGENCY CONTACT INFO:
Japan HR Team
Phone: 011816117445856
Email: JAPANHRTEAM@PAC.DODEA.EDU
Agency Information:
JAPAN DISTRICT1
UNIT 35007
APO, AP
96376-5007
### WHAT TO EXPECT NEXT:
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.
If you upload your documents using Application Manager, DO NOT FAX the same documents. To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager accounthttps://applicationmanager.gov/ for this vacancy announcement. Your documents will display under the Details tab in the Document area.
Once your complete application is received and as vacancies occur, evaluations of applications will be conducted. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.
*Job Title:* School Information Assistant
*Department:* Department of Defense
*Agency:* Department of Defense Education Activity
*Control Number:* 423599100
*Job Announcement Number:* 16-012-JA-TR-1574700