Save the Children is a leading international organization helping children in need around the world. First established in the UK in 1919, separate national organizations have been set up in more than twenty-eight countries, sharing the aim of improving the lives of children through education, health care and economic opportunities, as well as emergency aid in cases of natural disasters, war and conflict.
In Nigeria, Save the Children has been working since 2001. The early focus was on getting children actively involved in shaping the decisions that affect their lives. Today, Save the Children is working in seven federal states – Zamfara, Yobe, Jigawa, Katsina, Kano, Bauchi and Kaduna – focusing on providing basic healthcare and protecting children.
We are recruiting to fill the following vacant positions below:
Nutrition Coordinator – STEER Project
Job TypeFull Time
QualificationBA/BSc/HND
Location Cross River, Lagos
Job Field Medical / Health / Safety
Job Descriptions
As a member of the STEER Team, the Nutrition Coordinator will work under the direction of the Nutrition Advisor in the day-to-day successful implementation of the STEER Project at the States.
Overall, the Nutrition Coordinator is responsible for the support and capacity building of the STEER partners including CSOs and the Government counterparts.
Key Areas Aaccountability
Ensure the day-to-day implementation of the work plan activities in the State and provide input into the development, on-going management and maintenance of work plan.
Provide technical support to SPRING Project, STEER partners and Government counterparts to implement Nutrition activities and to ensure that agreed targets are met.
Responsible for facilitation of trainings, support State level planning and activities for World Breastfeeding week and other nutrition activities as agreed in the annual work plan.
Under the Supervision of Nutrition Advisor, manage the preparation, coordination, and execution for special technical events, such as trainings
Participate in meetings, seminars, debriefings and other technical meetings.
Compile States level reports on project results, case studies and lessons learned.
Develop State level annual, quarterly and monthly work plans as agreed with the line manager.
Facilitate, draft, and participate in the development of, and/or the timely completion/review of STEER technical reports, such as: monthly, quarterly, and/or annual reports; strategic plans and work plans; and other ad hoc reports, as required.
Participate in the design and implementation of assessments and evaluation studies, trainings, and workshops.
Support the work of consultants in the States as needs arise.
Document technical team meetings, partner meetings, conferences, and workshops, so that notes are around to team members not in attendance and to STEER/HQ.
Provide support on technical initiatives, including performing literature searches, investigating key issues, and contributing to technical activities as required.
Maintain good relationship with Government and non-Government partners working on Nutrition in the States.
Represent STEER in States level meetings such as SCFN, working groups, etc.
Perform other duties and tasks as determined by the STEER COP, including assisting HES Advisor.
Comply with the requirements of Save the Children’s child protection policies; comply strictly to security procedures and other staff policies.
Skills and Experiences
A Degree or equivalent work experience in the field of Nutrition, Health, or Development
Experience in Contemporary Nutrition interventions
Experience working with an international NGO a plus
Interest in development issues
Excellent interpersonal skills and ability to work successfully in team environment
Fluency in English
Experience working across multiple sub agreements and partners; ability to work well with people at all levels.
Strong initiative and self-motivation required, with a commitment to teamwork and effectiveness within a dynamic multi-disciplinary project.
Desirable
A Degree or equivalent work experience in the field of nutrition, health, or development
Strong computer skills required, especially the ability to work comfortably in the MS office package
Ability to work independently and manage various projects in a team setting with limited supervision
Demonstrated ability to assess priorities and handle multiple tasks simultaneously to meet deadlines with attention to detail and quality.
Strong organizational and communication skills.
Project Manager – STEER Project
Job TypeFull Time
QualificationMBA/MSc/MA
Experience5 years
Location Cross River, Lagos
Job Field Education / Teaching Project Management
Job Description
As a member of the STEER Team, The Project Manager, will be responsible for working closely with the STEER technical team to achieve the strategic objectives of the project- focusing primarily on project-related planning and implementation, timely and accurate reporting to the DCOP, providing technical support to staff and partners. The Project Manager will work as part of the project management team led by the Chief of Party, maintaining relationships with all program staff and fostering linkages and mutual benefit where possible.
Key Areas Of Accountability
Provide strategic and technical leadership to the project team as it relates to the planning, implementation, and monitoring & evaluation of the project.
Use appropriate project management tools to plan, review and track progress on project implementation as well as on the utilization of project resources.
With support from the MEAL department, support the development and implementation of strong MEAL systems using STEER tools and resources to maximize project impact on project participants.
Continuously support the professional development of his/her team by providing clear orientation, feedback and learning opportunities.
Maintain up to date documentation related to project approval, monitoring and implementation.
Prepare and submit required donor project narrative reports, quarterly performance indicator tracking tables, as well as other reports needed/required by donors, and SCI headquarters Abuja.
Prepare short success stories and briefs on innovation/best practices.
Support the regular mapping of STEER program activities as well as regular updating as needed.
Represent STEER Project in coordination and cluster meetings.
Ensure that STEER maximizes impact on communities through coordination with other actors providing complementary services.
Regularly communicate project progress, major issues and security incidents to the immediate supervisor and Security focal point, as appropriate.
Ensure proper grant management, review of partner work plans, budgets and liquidations in coordination with the Program/Award and Finance.
Coordinate with operations staff for purchasing and inventory control as per SCI/donor requirements.
In collaboration with the finance/Award teams, review and analyze budget comparison reports and take necessary steps to ensure proper management and utilization of budgets.
Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner.
Any other tasks as assigned by supervisor.
Skills and Experience
Demonstrated ability with project grants management, including project design, budget preparation, expenditure tracking, monitoring and evaluation, reporting, supervision and performance management, etc.
Ability to lead a multi-cultural team with a high level of respect for local culture.
Strong analytical, organizational, and management and leadership skills.
Experience with capacity strengthening and partnership building.
Experience in vulnerability assessments, beneficiary registration, distributions, monitoring and evaluation in emergency situations preferred.
Experience in business development/proposal development, preferred.
Experience in working with grants funded by USAID.
Ability and willingness to work and live in diverse, challenging and potentially unstable environments.
Knowledge of at least three of the following areas: child protection, household economic strengthening, social protection, education, health and nutrition including HIV/AIDS care and support; social service systems strengthening, M&E; and quality improvement.
Qualifications
Master’s Degree in Social Science, Education, International relations, International Development or related field.
Five years’ demonstrated experience in managing, coordinating and supervising a team working with local community organizations, families and communities.
At least five years demonstrated skills in project design, implementation and reporting, preferably for USG-funded programs.
Ability to work independently, but also coordinate effectively as part of a team.
Capacity to work closely with, understand, and support local partners.
Skilled in influencing and obtaining cooperation of individuals;
Able to manage relationships to achieve results;
Diplomacy, tact and negotiation skills;
Strong written and spoken communication skills in English.
Strong computer skills (MS Word, Excel, Outlook and Power Point).
Demonstrated ability to assess priorities and handle multiple tasks simultaneously to meet deadlines with attention to detail and quality.
Tuberculosis Coordinator – STEER Project
Job TypeFull Time
QualificationBA/BSc/HND MBA/MSc/MA PhD/Fellowship
Experience3 years
Location Bauchi, Kano
Job Field Medical / Health / Safety
Job Description
As a member of the STEER Team, The TB coordinator will be responsible for working closely with the STEER technical team to achieve the strategic objectives of the project – focusing primarily on TB prevention, Care & Support but also supporting cross-cutting themes and integration efforts across the project with other areas of OVC programming including Household Economic Strengthening and Nutrition.
S/he will lead planning and capacity strengthening efforts while putting in place operational strategies for achieving project aims, results and performance expectations through adherence to high standards of programmatic and management quality.
Key Areas of Accountability
Provide a coordinating role primarily in the areas of TB prevention; Community based TB Care & Support for project beneficiaries.
Responsible for strengthening the linkages between the community-based care activities and health facilities providing TB care and treatment towards ensuring a continuum of care.
Support the strengthening of the capacity of implementing CSOs in the area of TB prevention, awareness creation, community mobilization for TB counselling and testing, and Early Identification and contact tracing, improving referral and counter-referral systems between communities and facilities.
Support the implementation of evidence-based interventions aimed at addressing TB risk behaviours, TB transmission, and gender-based violence.
The TB coordinator will utilize approaches that support integration and maximize country and community-ownership.
Work in close collaboration with the M&E Coordinators, OD Specialists and other STEER Project stakeholders at the states.
Coordinate periodic monitoring/reviews of the TB Prevention, Care & Support services of the project, identify successes, and using lessons learned to make contribution to the overall strategies of the project.
Contributes to the development of monthly, quarterly and annual workplans.
Prepares, collates and submits periodic reports to the Technical Advisor on TB activities.
Comply with the requirements of Save the Children’s child protection policies; comply strictly with security procedures and other staff policies.
Place of Work
Each coordinator will be based in either of Kano or Bauchi States, and will require about 50% of travel to the implementing LGAs and communities within the state.
Skills and Experience
MBBS/MD and/or MPH with a minimum of 3 years relevant experience in implementing TB Prevention, Care and Support programs.
Or BS/MA in a relevant health degree a plus a minimum of 5 years technical experience with community-level TB prevention, Care & Support programs
Demonstrated ability to work effectively with government and civil society partners and communities as well as transfer knowledge to diverse audiences through workshops, training and meetings using participatory methods and adult learning principles.
Proven leadership and inter-personal skills for effective team work; as well as the ability to work independently on a frequent basis, taking initiative, managing a variety of activities concurrently, and delivering outputs on schedule.
Demonstrated ability to support partners working at a distance to achieve results against program objectives/targets.
Successful experience in project design and proposal development in the TB/Health sector for USAID.
Experience with monitoring and evaluation and reporting TB Care & Treatment activities.
Good knowledge of Government of Nigeria TB Care and Treatment guidelines (Paediatric & Adult)and experience working with Ministry of Health and other relevant entities.
Familiarity with OVC programming and principles.
Excellent English oral and written communication skills required, and working knowledge of Hausa language.
Excellent analytic, organizational and computer skills; skilled in MS Office including Word, Excel, Outlook, and PowerPoint. Experience with SharePoint a plus.
Deputy Chief of Party
Job TypeFull Time
QualificationMBA/MSc/MA PhD/Fellowship
Experience7 years
Location Abuja
Job Field Medical / Health / Safety
Job Descriptions
Deputy Chief of Party STEER will provide leadership in all aspects of management, while liaising with the technical programming staff for STEER and sub-recipients.
The DCoP reports to the Chief of Party for STEER and is accountable for all the monitoring and evaluation, administrative and technical project management related activities, results and program quality.
Under the direction of the Chief of Party (COP), the DCoP will collaborate closely with the STEER management and technical teams, the Organizational Development Director (ODD), the M&E Director and the Technical Director, STEER to ensure establishment and implementation of an M&E system including the establishment and functioning of a strategic information system (SIS) to support CSO sub grant management, and oversee the use of local M&E firms to provide data quality assurance (DQA) services and improved use of data for decision making at the CSO-level.
The DCoP provides direct guidance and oversee the day-to-day project management activities that support the implementation of STEER activities according to the master detailed implementation plan and schedule to track progress and monitor project work plans by all consortium partners.
The DCoP is accountable for and responsible to oversee the development, implementation, and adherence of Monitoring and Evaluation systems put in place, work plans, technical program quality standards (including processes and procedures and reporting), and adherence to USG and SCI regulations and best practices for all STEER sub-recipients, SCI and individual consortium member organizations of STEER project.
The DCOP will assume the duties of the Chief of Party while s/he is away on leave or traveling.
Specific Duties and Responsibilities Program Quality, Systems and Capacity Development
Facilitate the consortium to achieve high levels of program quality through technical service provision work in close collaboration with STEER Technical Director to re-align and harmonize STEER targeting strategies for effective integration and implementation of HIV and AIDS and OVC activities (periodically review jointly for relevance and effectiveness).
Lead the development of a compliance assessment checklist and ensure adherence to all relevant USAID guidelines and program quality standards for HIV and AIDS and OVC programming for the STEER consortia and sub-recipients
Support and work closely with the STEER Technical Director, HES and Nutrition technical advisors, the M&E Director, the Senior Program Managers as well as other relevant technical and grant management staff from STEER in order to:
Assist consortium partners and especially STEER sub-recipients in developing organization specific OVC targeting and implementation strategies.
Contribute in the development of technical guidelines and standards for performance excellence.
Actively contribute in the establishment of network for referral services between state level actors and recommend organizations STEER should collaborate with at community, LGA and state level.
Co-facilitate (together with the Technical Director and relevant technical resource persons) planning and facilitation of technical workshops for capacity-building and experience-strengthening for all STEER sub-recipients in OVC programming.
Train and provide technical assistance in relation to OVC programing to all sub-recipient project management teams implementing STEER program.
Provide guidance and technical assistance to STEER sub-recipients and partners to facilitate institutional capacity assessment to identify major challenges and develop effective capacity building plan and schedule.
DCoP is directly responsible for monitoring the implementation and effectiveness of the capacity building action plan for all STEER sub-recipients.
Supporting CoP and STEER Technical Director in planning, guidance and coordinate with the key program staff in the consortium as well as relevant stakeholders to ensure that planning and monitoring is grounded on the program’s strategic objectives and results area.
DCoP is also responsible for planning and overseeing training of relevant program and sub-recipient staff on relevant policies, regulations and program quality standards by GoN, SCI and USAID to ensure adherence
In close collaboration with CoP and STEER Technical director guide assessment of technical support needs and capacity building needs of STEER sub-recipients and facilitate provision of effective technical support to upgrade standards for performance and operating procedures that support efficiency and high quality improvements in the provision of care and support as well as OVC programming.
Financial Management:
Assist CoP in coordination of financial aspects of programming work with the STEER Grants Manager
Guide the annual planning and budgeting exercise and track expenditure, budget phasing as well as analyze performance periodically, share analysis with CoP.
Ensure effective coordination and communication between technical staff and finance for effective service delivery.
Review annual and quarterly partner budgets and forward to CoP with recommendation.
Promote Innovation Across Consortium:
Work with STEER TA’s and Technical Director, STEER and CoP as well the M&E Director to identify, design and/or integrate additional “wrap around services”
Promote and facilitate innovation through capacity building and motivation of implementing staff
Along with the CoP, periodically review progress, integration with other USG funded partners and achievements of STEER program to identify bottlenecks and recommend appropriate actions to maintain the program on target.
Technical Leadership:
Provide technical leadership and specific directions to design and implement a streamlined system that enables staff and volunteers to collect data to capture project performance and results in accordance with FGN and PEPFAR standards.
Lead the development of the STEER Performance Management Plan (PMP) working in close collaboration with the COP and Program Technical Director (TD) and M&E Director; liaise with USAID as appropriate.
Ensure that the following tools are established and being used to monitor program results and lessons learned:
Standard tools for routine field monitoring – management and technical – and reporting
Annual results reviews conducted at the end of each fiscal year to inform the development of annual work plans
Learning activities that will be an integral part of the M&E system and allow regular documentation and sharing.
Develop and oversee training program for sub-grantees (including retraining, ongoing support, and stationary supplies) for
Working with the Technical Manager, identify and document programmatic successes, best practices, challenges, and lessons learned
Working with STEER technical team to identify opportunities for learning, formative, special studies and operational research.
Identifying the need for and lead the implementation of special studies; oversee work of consultants
Facilitate learning and Knowledge Management:
In close collaboration with the STEER Technical Director and M&E Director promote identification, documentation and exchange of lessons learned and best practices among the STEER consortium partners and sub-recipients
Identify other international and local programs focusing on& HIV and AIDS and OVC program quality improvements and assist STEER CoP to facilitate linkages and exchange of experience with such programs to enhance adoption of innovative approaches among STEER consortium partners and sub-recipients
Facilitate establishment of “learning& communities” (a model community which the STEER technical staff as well other stakeholders may visit often with their staff and facilitate learning through experiences with the community)
Provide inputs into developing communications and networking systems, Newsletter, website, events with Government and other stakeholders
Identify and design appropriate studies and prepare abstracts to participate and represent if required the STEER program on national, regional and global forums
Contracting and Management of External Services:
Identify gaps and develop strategy and resources to address the gap by contracting appropriate services from technical institutions and individuals.
Establish linkage and develop framework for collaboration with local and National and international institutions of research and higher learning.
Develop SoW and manage consultants as required
Reporting:
Oversee the Analysis of data and interpret data from surveys and sub-recipient reports
Fulfill donor’s reporting requirements in a timely manner in coordination with the M&E Director Grant Manager, and M&E (Quarterly reports, Annual reports, COP indicator reports, PEPFAR reports, SCI reports etc.) and take the lead to write the report and submit to the Chief of Party
Coordinate the compilation of report narratives as well as statistical reports and forward to CoP for final review and submission.
Representation and Advocacy:
In consultation with the CoP represent the Consortium on relevant technical forums (GoN, USAID, UN and others).
Liaise with the STEER Technical Director and respective Technical and Program staff and strengthen linkages with technical persons from the relevant state and federal ministries to provide support to the STEER staff and sub-recipients achieving their goals.
Monitor and support sub-recipients strategy to maintain and strengthen collaboration with their respective LGA’s and States.
Supervision:
Supervise the Technical Director dotted supervision line with the STEER Grant Manager
Minimum Qualifications and Experience
MSc or PhD Degree in Public Health, Social Science or related technical field with a minimum of 7 years’ experience on technical and managerial positions.
Previous field work experience working through partner organizations
Proven experience managing USAID/USG reporting,budgeting,procurement,and project management procedures and at least three years of management experience with USG funded and/ or PEPFAR program in Nigeria and Africa.
3 to 5 years of supervisory experience, excellent partnership and interpersonal skills to work in a team environment with dependable ability to dialogue, network, and work effectively with senior managers of local and international institutions
Excellent communication and writing skills in English
Proven ability to work independently, plan strategically and analyze situations critically
Computer proficiency in Word, PowerPoint, Excel, and Outlook.
Travel more than 60 % of the time
Monitoring & Evaluation Coordinator
Job TypeFull Time
QualificationBA/BSc/HND
Location Cross River, Lagos
Job Field NGO/Non-Profit
Job Description
To assume a technical role in implementing, and maintaining effective and appropriate Monitoring and Evaluation systems for all project activities in Lagos and Cross Rivers States.
The post will involve coordination with state teams, and in line with USAID reporting requirements, and with SC guidelines and best practices.
Key Areas of Accountability
Based on the project proposal, implementation plan, and donor reporting requirements, implement the system for capturing and documenting data and relevant information on project activities, beneficiaries, outputs, outcomes, and impacts, which is feasible, practical, and “user friendly”, and will obtain valid and reliable information.
Ensure an effective M&E data collection and reporting system with all partners through mentorship, on the job training, site visits and other technical support as needed. Ensure systems are well understood and properly implemented by all partners.
Work with partners and state teams to maintain reporting processes to ensure that all information and data is collected, documented, and collated in an accurate and timely manner.
Support the conduct of periodic supportive supervision and Data Quality Assessment visits to state teams, partners, and communities
Facilitate the sharing of information obtained with communities, and other stakeholders through a regular feedback mechanism.
Ensure programming is aligned to targets and indicators contained in project proposal
Constantly update State team on activities progress
Provide on-going support to partners, and communities to maintain M&E systems; identify skill gaps that can be addressed in subsequent trainings.
Analyse information about the programme and make recommendations for improvement.
Prepare and submit monthly reports in ensuring utmost quality
Update project database routinely as at when required
Support monthly data review meetings in States
Any other duties as may be assigned by the Monitoring & Evaluation Director
Skills & Experience:
Training in quantitative methodologies, including database management.
3 years of direct experience of monitoring and evaluation related to one or more of these fields: health, HIV, nutrition and/ or economics.
Strong analytical skills, and an understanding of a range of methods for monitoring, evaluation and assessment to promote evidence-based learning.
Computer literate.
Ability to support CSOs across board by building their capacity.
Planning skills, including ability to think creatively and set priorities, manage work plans and evaluate progress.
Strong communications skills (both written and verbal).
The ability to analyse complex data and summarise it for a range of different audiences.
Commitment to SC’s mission, values and approach (includes child protection, equal opportunities and health and safety).
Commitment to support cross organisational initiatives.
Commitment to team working and understanding of how to contribute.
Ability to operate within a predominantly administratively self-servicing environment.
Requirements
A degree or a postgraduate level qualification or equivalent in economics or related discipline
Experience working with in Systems Strengthening programs to support vulnerable children.
Experience of qualitative research techniques
Experience in international development
Database Manager, STEER
Job TypeFull Time
QualificationBA/BSc/HND
Experience5 years
Location Abuja
Job Field ICT / Computer
Job Description
The Database Manager (DM) is responsible for the organization, maintenance and updating of existing STEER databases and management information systems (MIS) at National, PEPFAR and CSO levels; such as the National OVC Management Information System (NOMIS), District Health Information System (DHIS) USG Instance, PEPFAR’s Data for Accountability, Transparency & Impact (DATIM).
As may be required from time to time, she/he will develop computer programs and troubleshoot databases to generate data, data tables and reports in order to respond to program and donor reporting requirements, on schedule and as the need arises.
Job Responsibilities
Serve as a liaison between STEER Project and USAID or her agent(s), on MIS related activities and in turn provide overall technical support on database organization, maintenance, development and update, to the STEER project M&E and CSOs teams in the delivery of STEER project mandates in line with all USG accepted policies and procedures
Support the planning and delivery of trainings, workshops and other capacity development interventions for CSOs and STEER M&E team.
Support the M&E Coordinators to ensure CSO understand the information needs of project stakeholders and donors and adhere to system requirements
Work closely with the CSO M&E officers and the M&E technical specialist for TB to ensure they understand the data requirements and data-gathering and report formats.
Provided onsite support for the implementation and updates of the existing MIS systems used by STEER and CSOs comprising NOMIS, DHIS and DATIM and this will include but not limited to onsite installation, setup, data entry procedures, and data transmission.
Provide support for collation and processing of NOMIS data reports and other related reports from the CSOs.
Provide couching and mentoring to CSO M&E staff on the application and use of the available MIS to ensure that high standards of program implementation are provided at all times.
Support the development of the NOMIS working with any external consultant engaged for this process
Manage the DHIS database, ensuring that the DHIS is routinely updated and liaise with NMEMS to ensure that quality data is reported to USG.
Manage the STEER PMIS database ensuring that the PMIS is routinely updated by working with the organizational capacity development focal persons and/or the M&E officers of the various CSOs and STEER M&E team.
Provide technical support to Government of Nigeria (at state and LGA levels on DHIS, NOMIS, SAVIX and PMIS)
Support the collection of GIS coordinates of project site locations and the development of service maps
Support the preparation of monthly, semi-annual and annual and ad-hoc reports from CSOs donors with strict adherence to standards and timelines.
Maintain an inventory of data collection and monitoring visits to partners on a regular basis to monitor M&E systems
Ensure that CSOs participate in the data quality assessment, understand the recommendations for remedial action, and comply with those recommendations
Support the organizational capacity assessments of the CSOs and implementation of the capacity building plans.
Support the development of electronic data entry questionnaires using the iform builder during periodic surveys and data analysis using appropriate statistical package.
Develop new programs and adapt existing ones to new applications as the need arises, and in collaboration with SCI IT and Monitoring, Evaluation, Reporting and Learning (MEAL) units carry out systems analysis related to the study of new applications, testing and revision of programs.
Coordinate with M&E team and State Managers/Coordinators to ensure good communication between the civil society and government actors and that data and reports are shared as required by the M&E system
Participate in the M&E technical working group meeting to help ensure that the MIS platforms are being implemented by all CSOs correctly.
Attend relevant STEER management and technical meetings to ensure close coordination between program, management, and M&E staff
Collaborate with STEER management and CSO in planning, designing and undertaking program evaluations and special studies
Travel:
Travel up to 30% of the time
Qualifications and Skills
Bachelor’s degree in social science with emphasis in rural development, public health, statistics or a development related fields.
Demonstrated skills in M&E, data management and quantitative and qualitative research methodologies.
At least 5 years of professional experience in implementing M&E for programs related to Health, HIV and OVC, agriculture or food and nutrition security programming, of which at least two year with an NGO.
Experience in managing M&E databases including DHIS and NOMIS
Demonstrable computer literacy in MS Office – Excel, Power Point and Word.
Experience in data analysis in Access and at least one of the following: CSPro, SPSS, EpiInfo or STATA is an added advantage.
Ability to work effectively with government and civil society partners and communities as well as transfer knowledge to diverse audiences through workshops, training and meetings using participatory methods and adult learning principles.
Ability to support partners working at a distance to achieve results against program objectives/targets.
Award Coordinator
Job TypeFull Time
QualificationBA/BSc/HND
Experience3 years
Location Cross River, Lagos
Job Field Administration / Secretarial Finance / Accounting / Audit
Job Description
To ensure the maintenance and administration of a robust and an effective grants management system that is compliant to SC grants systems and guidelines and meet donor requirements.
Key Areas of Accountability
Grants Management and Administration:
Maintenance of an effective and efficient central grant filing system in accordance with SC grant checklist
Maintenance of an effective grant control/reporting schedule
Preparation of draft donor financial reports and sending to F&GM before submission to Chief Of Party and Country Director
Coordinating financial and narrative reports and sending to Grants Manager before submission to donors/region/HQ
Dissemination of information/correspondence regarding grants as instructed by the Grants Manager
Chasing action points and chasing reports – setting up reminder system (wall chart / diary)
Ensuring income is requested/received according to schedule
Ensure monthly deadlines such as Debt, KPI, Scheme of Delegation are met
Preparation of budget monitoring reports for use by COP using the SUN system information
Review of transactions and records to ensure compliance with donor requirements via SUN
Assisting Budget Holders in the preparation of budgets in SC format (FBS) including phasing and re-phasing of budgets
Initiate the internal SC grant processes (PAD/CAD application process) in liaison with COP and Grants Manager
Liaise with budget holders to ensure that Personnel Activity Reports (PARs) are completed for all staff funded under US federal funds and or where personnel are allocated across more than one financial source code.
Liaising with budget holders and programme managers in order to prepare financial reports, asset registers and other documents, as required by donors, are produced in donor specific formats ensuring that they and detailed background information is filed electronically and in hard copy
Prepare financial reports that are compatible with the narrative reports, asset registers, and other returns to donors
Work closely with Grants Manager and COP in ensuring that all requisite Donor reports are submitted on time and in compliance with prescribed Donor formats
Grant Management Information:
FMS administrator, including regular update of information on grants through daily review and monitoring of FMS dashboard.
With the Grants Manager create new Proposal Authorization Document (PAD) & Contract Authorization Document (PAD)
Prepare quarterly Projects In Pipelines (PIP) and send to regional office meeting deadline
Prepare Restricted Fund Schedule and send to HQ and regional office within deadline
Prepare all donor reports in accordance with donor requirements and SC reporting schedule with support from GM
Initiate and close all grants as appropriate
Grants scheme of delegation is in place for all grants
Budget Monitoring:
Participate in the annual budget development
Support budget holders in the proposal budget costing
Support budget holders in the understanding of budget reports including phasing and re-phasing of budgets
Support finance manager in the development of standard costing for country programme
Audit & Evaluation:
Assist with the Internal and External audit preparations including putting together relevant documentation and ToR for the Audit
Coordinate all SC grants audits and ensure complete implementation of recommendations
Follow up on audit issues and provide appropriate response with support from FGM
Field Office and Partner Support Function:
Capacity Building of partners in understanding finance and grant management
Capacity Building of Budget Holders & Field staff in Grant Management
Pre awards assessment and due diligence check for new partners
CSO support and monitoring visits with adequate feedback and actions
Other Support:
Work closely with Finance Team on finance /grants related issues
Participate in monthly finance and grants meetings and provide update on all financial grants issues
Participate in Year End & on-going processes relating to grants status including final reconciliation of donor disbursements & grant expenditure, confirmation of debt and income carry forward positions, grant closures
Attend to financial queries related to grants administration from donors, TD, COP, HQ Finance.
Other – Other ad hoc tasks as requested by Line Manager.
Global Policies:
Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, code of conduct, equal opportunities and other relevant policies
Qualification & Experience/Skills
A Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognised professional certificate in accounting – Part II ACA, ACMA, ACCA
Substantial management experience of which at least 3 for the non-profit sector
Experience of managing institutional donor contracts such as DFID, EC, ECHO, USAID
Proven experience in strategic financial management and producing appropriate management information to support strategy development and decision-making by management
Proven training experience to all levels of staff, both informal (on the job coaching) and formal (structured training courses).
Proven analytical skills and ability to translate analysis into appropriate, feasible and practical implementation plans and goals.
An understanding of development work in order to communicate effectively with donors and programme staff on funding sources and programme issues
Experience of developing guidelines and formats to support staff in donor applications and reporting with particular reference to USAID grants
Knowledge of major donor funding sources and grant application processes
Ability to recognise and interpret funding trends and make recommendations on implications for funding
Experience of managing or supporting programmes in each stage of the project cycle, including development of funding proposals, budgeting, technical and financial monitoring in the context of grants/restricted funding sources.
Thorough understanding of interdepartmental relationships, dynamics and functioning in an overseas programme setting
Commitment to the aims and principles of Save the Children
Ability to translate complex, technical and financial issues into a language understandable by non-finance staff
Willingness to travel to field offices and work in difficult environment from time to time
Ability to work within a multicultural and multi-religious settings
Desirable:
Experience of Save the Children financial accounting packages, policies, systems and procedures.
International experience preferably gained within an INGO in a relief/emergency setting
Experience or knowledge of working in the region or country programmes
Proven experience in grants auditing especially of USAID grant audits
Household Economic Strengthening (HES) Coordinator – STEER Project
Job TypeFull Time
QualificationBA/BSc/HND
Location Cross River, Kaduna, Lagos
Job Field Administration / Secretarial Agriculture/Agro-Allied
Job Description
This position will be responsible for providing technical support and guidance in the implementation of the economic strengthening component of the STEER OVC project.
The job will primarily focus on; support CSOs on market assessment which will include gender iterative economic opportunity analyses, identification of pro-poor, high-growth value chains, building financial literacy skills of households, incorporating basic market principles, facilitate skills trainings, manage group savings programs, household economic assessments, support to households to develop and scale-up businesses on community-based savings and loan schemes, (S&L) for caregivers and heads of households.
Key Areas of Accountability
Ensure the day-to-day implementation of the work plan activities in the State and provide input into the development, on-going management and maintenance of work plan.
Coordinate identification of viable HHES models, gather information on what models of HHES are available in the target communities, both formal and informal
Based on the above, contribute to the design of flexible and adaptable economic strengthening models based on best practices and relevance to the Nigeria context, which can be feasibly rolled out in target communities.
Support to train and guide CSOs or partners as they roll out HHES strategies in target communities, working with teams to plan and implement the roll-out strategies.
Provide support and mentoring to CSO staff and partners in implementing the HHES services in the communities, through field visits, refresher trainings, on the job training etc. Help CSOs ensure that services are relevant and useful to the beneficiaries and well integrated with other services provide by and through the STEER project.
Help the project CSOs or partners ensure that economic strengthening services provided by STEER project are in line and complementary with, other economic strengthening services provided by other agencies at the state and community levels.
Coordinate periodic monitoring/reviews of the HHSE services, identify successes, and using lessons learned to make contribution to the overall HHES strategies of the project.
Ensure that HHES components and related services are integrated into project reviews and evaluation activities.
Support State level planning of activities as agreed in the STEER work plan.
Under the Supervision of HES Advisor, manage the preparation, coordination, and execution for special technical events.
Participate in meetings, seminars, debriefings and other technical meetings as required.
Compile States level reports on project results, case studies and lessons learned.
Develop State level annual, quarterly and monthly work plans as agreed with the line manager.
Facilitate, draft, and participate in the development of, and/or the timely completion/review of STEER technical reports, such as: monthly, quarterly, and/or annual reports; strategic plans and work plans; and other ad hoc reports, as required.
Participate in the design and implementation of assessments and evaluation studies, trainings, and workshops.
Support the work of consultants in the States as needs arise.
Document technical team meetings, partner meetings, conferences, and workshops, so that notes are around to team members not in attendance and to STEER/HQ.
Provide support on technical initiatives, including performing literature searches, investigating key issues, and contributing to technical activities as required.
Maintain good relationship with Government and non-Government partners working on Nutrition in the States.
Perform other duties and tasks as determined by the STEER COP, including assisting HES Advisor.
Comply with the requirements of Save the Children’s child protection policies; comply strictly to security procedures and other staff policies.
Skills & Experience:
Experience in HES interventions
Experience in Financial Exclusions and Management of Savings’ Groups
Experience working with an international NGO a plus
Interest in development issues
Excellent interpersonal skills and ability to work successfully in team environment
Fluency in English and Hausa for Kaduna position
Experience working across multiple sub agreements and partners; ability to work well with people at all levels.
Strong initiative and self-motivation required, with a commitment to teamwork and effectiveness within a dynamic multi-disciplinary project.
Requirements
A degree or equivalent work experience in the field of agriculture, economics, or development
Strong computer skills required, especially the ability to work comfortably in the MS office package
Ability to work independently and manage various projects in a team setting with limited supervision
Demonstrated ability to assess priorities and handle multiple tasks simultaneously to meet deadlines with attention to detail and quality
Strong organizational and communication skills.
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