Kwara State Government – The International Vocational, Technical and Entrepreneurship College (IVTEC) is a charitable non-governmental educational institution with a vision to promote inclusive human capital development within the context of evolving national (Nigerian) needs and global competitiveness. IVTEC is a pioneering technical and vocational education model initiated by the Kwara State Government (KWSG). KWSG provided the initial funding and partnered with a world-renowned City & Guilds International for the design and construction of campus facilities, which were completed in 2015. As an NGO, the organizational and financial structure of IVTEC allows for an array of partnerships and collaborations with individuals, business and industry from within and outside Nigeria to ensure its future financial sustainability.
IVTEC is scheduled to commence operations in October of 2016 with the first set of instructional programs in Automotive, Building/Construction, Welding, Electrical, and HVAC trades. The State University of New York College of Technology at Alfred (Alfred State College) has partnered with IVTEC and the Kwara State Government to operate and manage IVTEC during the first two years of operations.
Hence, Kwara State Government is seeking individual with uncommon dedicated who are high-achieving, highly dynamic and innovative with proven target driven orientation to fill the following positions below in the IVTEC:
Rector
Job TypeFull Time
QualificationBA/BSc/HND MBA/MSc/MA
Experience10 years
Location Kwara
Job Field Administration / Secretarial
Purpose of the Post
The Rector manages the IVTEC activities and is responsible for the profitable, cost-effective, and efficient running of the IVTEC’s duties.
The Rector’s tasks include:
Leading the IVTEC’s operations and deciding on such IVTEC -related matters which have not been stipulated or specified to be carried out by another body
Being responsible for the profitable, cost-effective, and efficient running of the IVTEC’s duties
Ensuring that the IVTEC ‘s accounting conforms to law and that asset management has been organised in a reliable manner
Being responsible for the preparation and presentation of matters to be discussed by the Board
Being responsible for the implementation of Board decisions, unless otherwise stipulated in the IVTEC Statutes; and
Deciding on employing and discharging IVTEC staff, to the extent to which the Rector has not transferred this task to other bodies of the IVTEC.
The Rector represents the IVTEC both in matters pertaining to his/her duties pursuant to the Universities Act and in other matters pertaining to the IVTEC. He/she belongs to the IVTEC’s group management, together with the board.
The Rector has the right to participate in the meetings of all bodies, and the right to speak.
The Board elects the Rector for a term of office of five years, after which the contract can be renewed or the post readvertised.
Key Performance Areas and Tasks
Key Outputs / KPAS/Main Tasks – Initiatives/Tasks/Activities
Chairman of the Board:
The Chairman of the General Meeting of the Board of Trustees, in accordance with the Constitution of the Board of Trustees, shall function as the CEO / Rector with the responsibilities for the daily management of the IVTEC
Shall assisdt the Executive Board in the discharge of the duties of the Executive Board and shall preside at all meetings
All other fiunctions that may be assigned or delegated to the Rector by either the Executive Board or the General Meeting
Prepare budgets and reportsfor presentation to the Executive Board and General Meetings
Leadership:
The Rector is the primary leader of the IVTEC. A good leader always leads by example. The Rector should be positive, enthusiastic, have his/her hand in the day to day activities of the Centre, and listen to what their constituents are saying. An effective leader is available to teachers, staff members, parents, students, and community members. Good leaders stays calm in difficult situations, thinks before they act, and puts the needs of the Centre before themselves.
The Board elects the Rector for a term of office of five years, at most.
The Rector represents the IVTEC both in matters pertaining to his/her duties pursuant to the applicable legislation, the IVTEC Constitution and in other matters pertaining to the IVTEC.
Leading the IVTEC’s operations and deciding on such IVTEC related matters which have not been stipulated or specified to be carried out by another body.
Being responsible for the profitable, cost-effective, and efficient running of the IVTEC’s duties
Ensuring that the IVTEC’s accounting conforms to law and that asset management has been organised in a reliable manner
Being responsible for the preparation and presentation of matters to be discussed by the Board
Being responsible for the implementation of Board decisions, unless otherwise stipulated in the IVTEC Statutes; and
Deciding on employing and discharging IVTEC staff, to the extent to which the Rector has not transferred this task to other bodies of the IVTEC.
He/she belongs to the IVTEC’s group management, together with the board.
The Rector has the right to participate in the meetings of all bodies, and the right to speak.
Supervises all IVTEC personnel, directly and/or indirectly
General Planning:
Conceptualizes the broad goals of the IVTEC and plans accordingly to ensure that procedures and schedules are implemented to carry out the total IVTEC program.
General Coordination:
Ensures that the IVTEC program is compatible with the legal, financial and organizational structure of the IVTEC system. The principal defines the responsibilities and accountability of staff members and develops plans for interpreting the IVTEC program to the community.
Enhancement of Personnel Skills:
Provides activities which facilitate the professional growth of the IVTEC staff and enhance the quality of the instructional program.
IVTEC Objectives:
Identifies the annual objectives for the instructional, extracurricular, and athletic programs of the IVTEC.
Curriculum Objectives:
Ensures that instructional objectives for a given subject and/or classroom are developed, and involves the faculty and others in the development of specific curricular objectives to meet the needs of the IVTEC program.
The principal provides opportunities for staff participation in the IVTEC program.
Establishes Formal Work Relationships:
Evaluates student progress in the instructional program by means that include the maintaining of up-to-date student data. The principal supervises and appraises the performance of the IVTEC staff.
Facilitates Organizational Efficiency:
Maintains inter-IVTEC system communication and seeks assistance from central office staff to improve performance.
The principal maintains good relationships with students, staff, and parents. The principal complies with established lines of authority.
New Staff and Students:
Orients and assists new staff and new students and provides opportunities for their input in the IVTEC program.
Community:
Encourages the use of community resources, cooperates with the community in the use of IVTEC facilities, interprets the IVTEC program for the community, and maintains communication with community members.
Supplies and Equipment:
Manages, directs, and maintains records on the materials, supplies and equipment which are necessary to carry out the daily IVTEC routine.
The principal involves the staff in determining priorities for instructional purposes.
Services:
Organizes, oversee, and provides support to the various services, supplies, material, and equipment provided to carry out the IVTEC program. The principal makes use of community resources.
Student Discipline:
A large part of The Rector’s job is to handle student discipline. The first step of having effective student discipline is to make sure that your trainers know what you are expecting when it comes to student discipline. Once they understand what is expected of them, the Rector’s job becomes easier.
The discipline issues the Rector deal will mostly come from trainer referrals. This might become a large part of the daily activities. The Rector needs to know and implement the disciplinary codes, rules and procedures with due diligence.
Performance evaluation:
As Rector you are ultimately responsible for evaluating all staff’s following legislative, regulatory guidelines and the IVTEC’s policies and procedures. An effective vocational training Centre has to have effective staff and policies and procedures to ensure critical, analytical and objective performance appraisals to measure effectiveness and efficiency,
Develop, Implement and Evaluate Programmes
Developing, implementing, and evaluating the programs within the Centre is another large part of a Rector’s role.
As Rector you should always be looking for ways to improve the student experience at the Centre.
Developing effective programs that cover a variety of areas is one way to ensure this. It is acceptable to look at other Centers in your area and to implement those programs within your own center that have proved to be effective elsewhere.
Programs within your center should be evaluated every year and tweaked as necessary. If your reading program has become stale and your students are not showing much growth, then it may be necessary to review the program and make some changes to improve the quality of that program.
Review policies and procedures (QMS):
The Rector should ensure the review, remove, rewrite, or write policies and procedures every year as needed.
Having an effective quality management system and student handbook can improve the quality of education your students receive.
It is the Rector’s responsibility, through the Quality Manager, to make sure students, teachers, and parents know what these policies and procedures are and to hold each individual accountable to following them
Schedule Setting:
The Rector should ensure that the schedules be compiled accurately and timeously and be revised with regular intervals (NB This is not an exclusive list):
Budgeting processes
Continued evaluation and improvement as prescribed by the QMS
Duty schedules,
Facilities Management Schedule
Computer lab schedule,
Library schedule,
Security schedules
Evaluate schedules and revise.
Human Resources:
The Rector is ultimately responsible for all resources, including the human resources of the Center. This includes, but is not limited to:
Setting of standards for job descriptions, person profiles and required qualifications and experience
Approve Policies and procedures relating to HR
Approve filling of vacancies
Approve recruitment process (Internal or outsourced)
Ensure that the HR Manager manages the process in accordance with legislative, regulatory and
procedural requirements.
Approve appointments, disciplinary decisions and service terminations
Parent, community and Industry relations:
The rector represents IVTEC on local, National and International level;
Ensure good relations with parents and community members.
Ensures that the necessary mechanisms for building relationships with industry are in place and that industries input into the quality of training are ensured by means of a system of Industry Committees.
Ensure Industry involvement in and contribution to job-attachments.
Encourages donations, personal time, and overall positive support for the Center.
Nurture relationships with parents and community members.
Delegating:
Duties should be delegated in line with legislative, regulatory and policy and procedural requirements.
Ensure that the person, to whom the responsibility is delegated, is fully trained, prepared and ready for the delegation.
Job Requirements
The post requires skills in:
Planning and organising – Ability to establish courses of action for self and others to ensure that work is completed efficiently.
Communication – Ability to clearly convey information and ideas to individuals or groups in a manner that helps them understand and retain the message.
Building Parent, Community and Industry relations – Ability to effectively meeting customer needs, building productive customer relationships; taking responsibility for customer satisfaction and loyalty.
Qualifications
At least an Honours Degree in Education (Master’s is preferred) and/or related field with more than 10 years of practical experience at an appropriate level.
Training:
Continued Professional Development (CPD) as required and approved by the Board of Trustees
Statutory / Organisational Requirements:
Sign a contract
Personal Attributes
The post requires attributes which will ensure the following:
Trustworthy – Keeps confidence.
Committed – Willing to go extra mile.
Disciplined – Adherence to rules and regulations.
Self-confidence – Belief in self.
Creative – Design and conceptualise imaginative and resourceful solutions.
Empathy – Compassion for people’s situations.
External Actualisation – potential or capacity to follow; to adhere to rules and regulations; to accept and subject oneself to external figures and symbols of authority
Observant- Pay special attention to detail.
Adaptability – Fexible approach.
Innovative – Introduce and apply new ideas and concepts.
Frustration Tolerance – The potential or capacity to cope with frustration, the ability to handle one`s aggression or feelings of resentment and irritation with situations or others.
Energetic – Dynamic and vigorous approach.
Self-motivation – Inner drive to succeed.
Tenacity – Willing to persevere, Good listener
Other Requirements:
Successful candidate will be expected to participate (in-residence) at a semester-long professional development program offered by our international partner, the State University of New York College of Technology at Alfred, New York, from January to April 2017.
IVTEC/ASC will cover transport and room/board costs associated with this professional development program.
Remuneration
Competitive salary and benefits package.
IT Specialist/Manager IT Systems
Job TypeFull Time
QualificationBA/BSc/HND MBA/MSc/MA
Experience8 years
Location Kwara
Job Field Engineering / Technical ICT / Computer
Purpose of the Post
The incumbent is responsible for:
The planning and installation of corporate systems
Administering and maintaining these systems
Ensuring the overall security and integrity of these systems
Managing the corporate systems databases
Ensuring effective systems backups that will allow for restoring and recovery of these systems
Acquiring corporate hardware and software
Providing the ICT technology infrastructures for the organisation
Contributing to organisational policy with regard to quality standards, security standards, and strategic planning
Providing and ensuring the provision of support to the corporate systems users
Key Performance Areas and Tasks
Key Outputs / KPAS/Main Tasks – Initiatives/Tasks/Activities
Management and Supervisory Duties:
The incumbent is responsible for directing the work of systems administrator(s) and assistant administrator(s), support specialists, and other computer-related workers. Standard activities for the incumbent include:
Evaluating organisational needs i.t.o. systems, security and infrastructure;
Ensuring that ICT facilities meet the needs of the organisation and projects;
Planning, developing, implementing, and controlling the ICT budget for the section, obtaining competitive prices from suppliers, where appropriate, to ensure cost effectiveness;
Scheduling upgrades and security backups of hardware and software systems;
Researching and installing new systems;
Ensuring the smooth running of all ICT systems;
Ensuring that software licensing laws are adhered to;
Providing secure access to the systems for users;
Ensuring the security of data from internal and external attack;
Providing users with appropriate support and advice
Managing crisis situations, which may involve complex technical hardware or software problems;
Mentoring and training new ICT support staff;
Setting priorities, coordinating, and the reporting of group/team activities;
Contributing to the overall BU strategy and policies;
Providing senior technical leadership to BU and the organisation, including being conversant with the future direction of enterprise systems, how that direction will impact the organisation, and how future and current systems can be exploited for the benefit of the organisation;
Serving as a source of documentation and standards to help direct the activities of BU as a whole;
Overseeing the activities of the systems administration section, including system management and systems security management;
Negotiating SLA contracts;
Liaise with and maintain contact with systems operations staff, technology vendors, managers and executives in charge of the key business units using ICT services, and sales and technical support personnel from hardware and software vendors for troubleshooting and the development of specifications;
Managing the personnel of the systems administration section;
Keeping up to date with the latest technologies.
The incumbent may be expected to deal with change management. This requires an understanding of the capabilities and constraints of technology and resource implications in terms of budgets, plus the training and recruitment of specialist staff.
System Administration Plans:
Determining major areas/issues on the corporate systems that require attention due to re-occurring or continuous problems. Prioritising the issues, attend to them, and/or delegating as the situation permits.
Identifying the necessary systems updates and upgrades based on the incumbent’s knowledge and experience, BU plans, and supplier information. Performing detailed disaster recovery planning to prepare for eventualities within the framework provided.
Drawing up the plans for all major activities to be undertaken on all systems during a given year (updates, system changes/additions, patches, monthly backups, disaster recovery testing, etc.), in line with established needs, overall plans, and best practices.
Scheduling the various events, and communicating the schedules and plans to all stakeholders (users, managers, analysts, etc.)
Deciding on the specific plans in line with operational priorities, and based on various system needs. Agreeing major objectives with the General Manager, while providing the essential detail and required expertise.
Systems Administration Procedures and Standards:
Identifying all points within the Operating Systems (OS) processes that may negatively impact on security, software compliance, or data integrity within all the systems. Compiling standardised procedures for dealing with the identified problem areas: e.g. security procedure for data backups, spare hardware required to ensure systems operations continuity, etc.
Laying down and implementing operational security standards to ensure a high level of control over access, usage, and manipulation of systems. This also relates to backup procedures and steps that are enforced to ensure and monitor security.
Determining and implementing standards of data integrity, and assisting operational staff in the application of these standards, so as to counter data loss, contamination of data, or shifts/migration of data.
Monitoring compliance to standards and procedures, intervening where contraventions or deficiencies are detected, and remedying these immediately through coaching of users and/or IT staff, and enforcement of the standards.
Deciding on the specific procedures and standards required to ensure a high degree of uniformity, control, availability and predictability within the corporate systems environment.
Systems Updates/Upgrades Duties:
Performing operating systems and software updates in line with plans, or as the need arise, due to systems/user requirements or supplier recommendations (mostly part of contractual obligations).
Liaising closely with super users and applications analysts in order to get them to prepare for the update and the potential impact on operational work flow during implementation. Making provisions for operational minimum requirements.
Identifying aspects that will bear direct impact on users in terms of operating changes, and arranging training through suppliers or helpdesk/skills administrator. Coaching of affected staff on the job, in case of minor impact.
Performing post implementation checks to ensure that the update/upgrade has been successfully implemented, and monitors systems based on key criteria to ensure that its operational functionalities are as intended.
Engaging suppliers (wherever necessary) to deal with apparent deficiencies of the update software and/or new hardware in order to ensure that implementation is to intended standards, as indicated by suppliers.
Monitoring user responses as well as actual benefits that are derived from the update, so as to be able to make calculated judgements about future updates/upgrades.
Deciding on the prioritisation of the various updates/upgrades to be performed as well as the specific planning and implementation of these. Acts in capacity of project leader on big updates and coordinates staff tasks.
Systems Maintenance Duties (Software):
Identifying key points and measures that will provide reliable assessments on the performance and integrity of the software on all systems within IVTEC.
Customising software to cater for specific needs as requested by users or where necessary, arranges with suppliers for this.
Performing regular checks on systems to ensure that system files are current and up to date, that the systems have sufficient space, and making adjustments as required. Optimising available capacity on system prior to expansions.
Making changes to report formats in line with user requirements and liaising closely with suppliers on specific needs that systems are not catering for.
Ensuring that hardware capacity is maintained and arranging for increase in capacity as required.
Deciding on what needs to be implemented (processes) that will ensure optimal use and maintenance of operating software on all systems.
Systems Maintenance Duties (Databases/DBA):
Compiling and implementing control sheets at operational level to monitor data integrity on a daily and weekly basis and thus curb data inaccuracies
Checking data and metadata on a daily basis and identifying any deficiencies. Identifying systems vs. operator faults and correcting the systems faults by means of configuration adjustments/changes, while coaching staff on how to deal with standard operating faults.
Monitoring specific potential problem areas such as data migration. Engaging suppliers to find enduring solutions where such problems are recurring.
Ensuring that data backups are performed in order to ensure a high level of security and preparedness in case of default or disaster scenarios.
Enforcing operational disciplines amongst users to ensure a high level of compliance, and subsequently data integrity and availability.
Deciding on the mechanisms and steps to be implemented to obtain a high degree of control over data capturing, backup approaches and maintenance.
Systems Security/Integrity Management Duties:
Defining all security and potential risk points on the various systems at an operational and strategic levels and, keeping a record on incidence and defining the nature of risk.
Developing security mechanisms (backups, incidence reports, etc.), procedures (intermittent checks, password control, etc.), and policies that will ensure that security is managed at operational and strategic levels. Performing intermittent checks on key security points (access points, database security profiles, etc.)
Maintaining checklists and records on incidence and analyses causality of such incidents, putting in place adequate remedies to constantly reduce risk. (E.g. a user may have accidentally gone into secure fields within the system – the incumbent needs to review user’s authorizations and coach user on appropriate use of systems in these cases.)
Liaising closely with suppliers on security control mechanisms and implementing them as required; keeping abreast with developments in this area.
Ensuring that operational staff are clear on the consequences of non-compliance and reminds staff on essential process steps to maintain integrity of systems hardware, databases and operating software.
Deciding on the aspects of the systems that need to be controlled and how to achieve this most effectively.
Statistics, Reports and Advice:
Compiling standard reports on performance and incidence of events (down time, data losses, etc.) in line with managerial/user requirements, and ensuring that the information presented is clear, accurate, and in line with user’s needs; keeping in mind that information is used for decision making (e.g. average uptime, incidents of systems failure, etc.)
Responding to ad hoc requests for information or analysis of systems information, that have to be prepared for specific uses, and providing the information as agreed (e.g. capacity assessment and need for additional capacity).
Adding value to all information provided by giving meaningful summaries and explanations that deal with reasons, causalities and consequences.
Providing advice on request and offering advice on matters that are concerned with systems functions, capacity, recurring problems, updates, etc. Serving as an expert advisor on systems operations, operating software, and data base integrity issues.
Follows-up periodically with users as to changes in requirements and makes changes so that user satisfaction remains high on standard reporting.
Deciding on how best to add value to the decision making process within IVTEC’s systems maintenance environment, and to positively contribute to operational systems effectiveness and availability.
Systems Operations Implementation Projects:
Taking on responsibility for specified projects, such as the implementation of additional modules to existing systems in terms of hardware and software functionalities, researching the market for monitoring systems that allow better control, capacity expansions, etc.
Performing both desk research (via Internet and other means of obtaining information) and field studies, in order to assess and compare the specific situations and practices found within NamPower’s systems operations, to those found in other companies’ systems operations.
Defining the project specifications, and planning the project in detail, ensuring that priorities are highlighted and logically ordered (e.g. it is more important to select practical solutions than hi-tech solutions that have no local support).
Finalising all inputs, making sure that all requirements have been met.
Doing presentations to iServ General Manager with firm recommendations and reasoning, which carry a strong weight at this level.
Playing the leading role in project implementation, and also performing expert/complex operational activities. Coordinating the various inputs and ensuring that targets/deadlines are met. Liaising closely with applications staff to coordinate activities and consequences.
Deciding on the specific approach that needs to be followed and what recommendations to offer in order to add maximum value.
Systems Administration Efficiencies:
Categorising services in order of complexity and importance, as well as impact on operational effectiveness, and sets personal targets of improvement.
Finding ways of improving on general efficiencies by employing means such as training of users, taking proactive steps to reducing systems overloads through capacity additions, performing preventative maintenance steps that reduce actual down-time, re-routing configuration during peaks, etc.
Always maintaining good communication with users on queries and negotiating delivery times in such a way that usage of time is optimised.
Liaising with suppliers of software on time saving features that will optimise the use of time and reduce time usage on minor issues.
Performing proper planning at monthly, weekly and daily level to improve on time usage.
Performing analysis of faults or problems, and resolving them efficiently so as to reduce comebacks.
Deciding on best approaches to take, and how best to plan in accordance with optimal efficiency considerations (e.g. what contributes most to uptime).
DRP (Disaster Recovery Plan) and BCP (Business Continuity Plan) coordination:
Compiling the DRP and BCP. Coordinating and planning DRP and BCP for all iServ servers and systems in close coordination with General Manager: Iserv.
Implementing and testing DRP and BCP and identifying deficiencies. Correcting deficiencies (with assistance of suppliers where necessary).
Maintaining DRP & BCP and evaluating needed changes as systems requirements and network patterns change.
Highlighting risk areas and discussing solutions with General Manager: Iserv.
Making IVTEC management and colleagues aware of any trends of decline in security environment and coordinating remedies.
Firewall Administration and Improvements Duties:
Performs systems administration tasks as prescribed within the firewall component of the IVTEC systems.
Controlling the internet accessibility function by appropriate authorisation, profiling and monitoring means.
Monitoring effectiveness of the firewall by checking critical points regularly and identifying areas for improvement and additional control. Developing and implementing improvements. Managing security monitoring features on the IVTEC website; i.t.o. attacks, footprints, etc.
Maintaining a high availability of the internet while managing the interfaces closely.
Scanning the environment i.t.o. firewall features, new developments, etc. and recommending and implementing improvements from time to time.
Implementing upgrades and updates (with supplier of firewall system if necessary).
IT Accessibility Management and Services Duties:
Developing a systematic and controlled approach to accessibility management within IVTEC.
Establishing authority levels as well as accessibility needs of various types of users.
Developing standard profiles on the system that can be utilised for different users, as well as adjusted where necessary.
Establishing responsibilities amongst users for accessibility control and providing feedback to major users on problems in this area.
Monitoring utilisation of accessibility profiles and improving them where necessary.
Developing and implementing accessibility controls, and monitoring controls and measures to sensitive IT areas within IVTEC (both physical and within the total network).
Developing and implementing adequate measures to control access to file servers, monitoring utilisation and adherence/breaches, and making improvements as breaches/loopholes are detected.
Securing IT equipment/components within the network against physical hazard (e.g. fire) and developing a systematic approach to securing all physical components.
General IT involvement and Personal Development:
Participating in management meetings and interacting with General Manager: Corporate Services with regards to system developments and other related matters;
Reading journals, magazines and reports on developments and trends in the Systems Administration field.
Attending seminars that are relevant to the field and where improvements can be gleaned. These should also contribute to knowledge ability.
Determining together with General Manager what specific training is necessary in order to enhance the incumbent’s competency and ensuring that the incumbent receives such training through liaison with the training department or self-arrangement.
Obtaining feedback from General Manager on perceived competency as well as inputs as to what the incumbent can do to generally improve, e.g. exposure.
Ensuring that the incumbent is aware how other power utilities manage this area, and may visit organisations which have a high standard in this area.
Deciding on what the incumbent needs to do to develop his abilities using others as feedback sources.
Job Requirements
The post requires skills in:
Planning and organising – Ability to establish courses of action for self and others to ensure that work is completed efficiently.
Communication – Ability to clearly convey information and ideas to individuals or groups in a manner that helps them understand and retain the message.
Building Parent, Community and Industry relations – Ability to effectively meeting customer needs, building productive customer relationships; taking responsibility for customer satisfaction and loyalty.
Qualifications
At least an Honours Degree in IT or related field (Master’s is preferred) with at least 8 years of practical experience at an appropriate level.
Training:
Continued Professional Development (CPD) as required and approved by the Board of Trustees
Statutory / Organisational Requirements:
Sign a contract
Skills
The post requires skills in:
Analytical Thinking: Interpreting, linking and analysing information to understand issues.
Application Development / Support and Maintenance: Knowledge and ability to design, define, construct, enhance, support and maintain application software on one or more platforms
Applied Learning – Ability to assimilate and apply new job-related information in a timely manner.
Building Customer Loyalty – Ability to meet customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty.
Business Analysis: Knowledge and ability to apply the principles of business analysis in the planning, reengineering, requirement gathering for government business environments, operations, processes and practices.
Business Insight
Client Focus: Identifying and responding to current and future client needs; providing service excellence to internal and external clients.
Communication – Ability to clearly convey information and ideas to individuals or groups in a manner that helps them understand and retain the message.
Communication: Listening to others and communicating in an effective manner that fosters open communication.
Computer Literacy – Ability to operate a computer to register a case on CAS.
Continuous Learning: Identifying and addressing individual strengths and weaknesses, developmental needs and changing circumstances to enhance personal and organizational performance.
Contributing to Team Success – Ability to actively participate as a member of a team to move the team toward the completion of goals.
Database Design & Management: Knowledge and ability to apply the methods, practices and policies that are used in the design and the management of databases.
Decision making. – Ability to identify and understand issues, problems and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions, taking action that is consistent with available facts, constraints and probable consequences.
Dedication and willingness to put in extra effort and time when required
Driving – Ability to drive light duty vehicle.
Emotional Maturity
Innovative Problem Solving
Integrity
Managing Conflict – Ability to deal effectively with others in an antagonistic situation; using appropriate interpersonal styles and method to reduce tension or conflict between two or more people.
Managing Work – Ability to manage one’s time and resources to ensure that work is completed efficiently.
Passion
Patience
Prioritization skills
Quality Orientation – Ability to accomplish tasks by considering all areas involved, no matter how small, showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Results Orientation: Focusing personal efforts on achieving results consistent with the organization’s objectives.
Safety Awareness – Ability to be aware of conditions that affect employee safety.
Security / Information & Application Protection: Knowledge and ability to ensure there are adequate technical and organizational safeguards to protect the continuity of IT infrastructure services by the implementation of IT security principles, methods, practices, policies and tools that are used in securing IT resources including information and operations security, physical security, business continuity/disaster recovery planning, methods to deal with security breaches and security assessment in a technical environment.
Self-Management Skills
Assertiveness
Stress Tolerance – Ability to maintain stable performance under pressure or opposition; holding stress in a manner that is acceptable to others and to the organisation.
Teamwork: Working collaboratively with others to achieve common goals and positive results
Testing: Knowledge and ability to perform testing of software and/or hardware using a systematic approach (i.e., the orderly progression of testing in which software and/or hardware elements are combined and tested until the entire system has been integrated).
Other Requirements:
Successful candidate will be expected to participate (in-residence) at a semester-long professional development program offered by our international partner, the State University of New York College of Technology at Alfred, New York, from January to April 2017. IVTEC/ASC will cover transport and room/board costs associated with this professional development program.
Remuneration
Competitive salary and benefits package.
Instructor and Head of HVAC
Job TypeFull Time
QualificationBA/BSc/HND MBA/MSc/MA
Experience8 – 10 years
Location Kwara
Job Field Engineering / Technical
Job Descriptions
The role of Instructor and Head of HVAC – Department of Mechanical and Electrical Trades is to provide strategic leadership in the development of the Department and programmes, as well as contribute to the International Vocational, Technical &Entrepreneurial College’s (IVTEC) strategic priorities set for the faculty.
The Instructor and Head of HVAC is expected to take the lead in the development and delivery of overall instructional programmes, as well as training and knowledge transfer so as to enhance the quality of the trainee’s experience.
In addition, she/he will, on a day-to-day basis, oversee the Faculty of Mechanical & Electrical Trades.
The role is also to provide inspirational, innovative and enterprising leadership and to lead the strategic management of the Faculty to ensure that it achieves the highest standards and supports the achievement of the IVTEC’s mission, vision and overall objectives.
She/he will play a major role in promoting communications and relationships between the Faculty and external organizations as well as fostering relationships internally within IVTEC.
She/he is required to operate within IVTEC policies, regulations and framework ensuring the physical and human resources of the Faculty are effectively deployed.
The Head of HVAC is also expected to manage the finances of the department effectively.
Specific Role and Responsibilities
Reporting directly to the Rector, the main responsibilities as Instructor/Head of HVAC will include, but are not limited to:
Leadership Role – Assist in the Management of the Engineering Division:
Deputise for the Rector as required, managing the strategic direction of the Faculty of Mechanical & Electrical Trades
Direct and manage the work of the Faculty of Mechanical & Electrical Trades and all matters relating to the line management and deployment of its staff.
Effectively manage interaction between departments to ensure effective collaboration and teamwork towards IVTEC’s objectives and goals.
Report progress and flag risks at regular intervals to the Rector
Maintain relations and consult with the Rector of IVTEC.
Provide feedback and advice on progress and programme implementation.
Regularly advice and provide guidance on stakeholder/industry engagement.
Contribute to the effective and timely implementation and assessments of all engineering related training programmes
Monitor and keep in line with agreed divisional expenditures (allocated budgets) as well as agreed delivery timeframes.
Implement decisions of the Rector on the allocated tasks and deliverables and report back.
Assessing, Monitoring and Giving Feedback:
Advises on and provide direct support the establishment of all technical workshops, including staff, requirements and quality of training.
Advises on the commissioning and maintenance of machinery, tools and equipment supporting the establishment of a well functioning Mechanical & Electrical Trades Department.
Follow up on corrective actions on all trade related activities of the Mechanical & Electrical Trades Division
Have a good to excellent ability to provide trainees, colleagues and management with timely, accurate and constructive feedback on trainees’ attainment, progress and areas for development that promotes trainee progress.
Teaching and Learning Development:
Have high expectations of trainees including a commitment to ensuring that they can achieve their full educational and vocational potential and to establishing fair, respectful, trusting, supportive and constructive relationships with them.
Demonstrate the positive values, attitudes and behavior they expect from trainees.
Hold positive values and attitudes and adopt high standards of behavior in their professional role.
Establish a purposeful and safe learning environment conducive to learning and identify opportunities for trainees to learn in both intra- and extracurricular contexts.
Establish a clear framework for classroom discipline to manage trainees’ behavior constructively and promote their self-control and independence.
Establish and maintain a clear and positive framework for discipline, in line with the IVTEC’s behavior policy/code of conduct.
Use a range of behavior management techniques and strategies, adapting them as necessary to promote the self-control and independence of trainees.
Qualification and Education Requirements
Candidate must have sufficient expertise and knowledge to lead or challenge the thinking in HVAC and act as a source of expertise in this area.
Essential Qualification:
Bachelor’s Degree in Mechanical or Electrical Trades or any related field is required. (Master’s Degree preferred)
Membership of appropriate academic and professional networks.
Specific Experience:
8-10 years of relevant experience
Significant experience in a vocational and training institution involving teaching, curriculum management and development. Evidence of ability to manage an Engineering and Technology provision.
Evidence of successful academic and training leadership and management of staff.
Evidence of effective strategic planning and implementation.
Experience of generating external income for research, consultancy or training.
Other Required Knowledge:
ICT Technology skills necessary for vocational education training.
Training – Continued Professional Development (CPD) as required and approved by the Board of Trustees
Required Skills
Communication:
Must be able to communicate in a clear, timely and concise manner in both written and oral English.
Be able to communicate effectively with trainees, colleagues and directors. This includes recognizing and respecting the contribution that colleagues and directors can make to the development and well-being of trainees.
Be able to encourage trainees to participate in discussions about their progress and development.
Possess excellent analytical, organizational and human relations skills being that the candidate is able to work effectively as a team member by collaborating where necessary.
Planning and Organizing:
Ability to establish courses of action for self and others to ensure that work is completed efficiently.
Attributes
The post requires attributes which will ensure the following:
Trustworthy – Keeps confidence.
Self-motivation and committed – Inner drive to succeed and willing to go the extra mile.
Disciplined – Adherence to rules and regulations.
Self-confidence – Belief in self.
Creative – Design and conceptualise imaginative and resourceful solutions.
Empathy – Compassion for people’s situations.
Observant- Pay special attention to detail.
Problem solving & decision making – Taking ownership for problems and decisions, having a solution focused mind-set and making things happen
Adaptability & ownership – Having a flexible attitude, being open minded and supportive of and responsive to change
Professionalism – Acting in a professional way with colleagues and customers, and having a positive mindset and being resilient Innovative – Introduce and apply new ideas and concepts.
Accountability – Taking ownership and accountability for your actions, and delivery to a high standard
Remuneration
Competitive salary and benefits package.
Registrar & Administrative Head
Job TypeFull Time
QualificationBA/BSc/HND MBA/MSc/MA
Experience8 years
Location Kwara
Job Field Administration / Secretarial
Purpose of the Post
Provides executive leadership, policy formulation, academic programmes, operational management and nonacademic affairs program management in administrative affairs such as planning, budget, fiscal, human resources, environmental safety and health and computing centre.
The Registrar & Administrative Head oversees the development and management of the IVTEC’s operating and capital improvements budget, physical plant operations, capital construction, auxiliary enterprises (food service and bookstores) and campus security.
Academic relationship management between learners and faculty. Maintaining accurate personal, financial and academic records for all learners.
Key Performance Areas and Tasks
Key Outputs / KPAS/Main Tasks – Initiatives/Tasks/Activities
Quality Management:
Registrar & Administrative Head is the senior academic and senior statutory academic officer of the IVTEC having responsibility for academic affairs and the academic management of the University. The key duties include:
A policy role and responsibility for the formulation and implementation of the IVTEC’ s Quality Management System
Formulation of the IVTEC academic strategy
Ensuring the strategic objectives of attracting the best quality students
Developing and diversifying IVTEC’s portfolio of academic programmes
To provide for change in the structure, design and delivery of programmes and in the composition of the student body as the IVTEC’s expansion plan is implemented
Review policies and procedures (QMS):
The Registrar & Administrative Head delegated this responsibility to you and you should therefore ensure the review, remove, rewrite, or write policies and procedures every year as needed. Having an effective quality management system and student handbook can improve the quality of education your students receive.
It is the Registrar’s responsibility, through the Quality Manager, to make sure students, teachers, and parents know what these policies and procedures are and to hold each individual accountable to following them
Compliance
Registrar & Administrative Head is responsible for ensuring that IVTEC complies with the appropriate legislation, as well as its Statutes & Ordinances.
S/he will take responsibility to ensure that the IVTEC becomes a registered provider of vocational education and accredited by various international organization; as well as ensuring that the rules for accreditation are continuously adhered to.
S/he will monitor changes in legislation and advise the College on what action is required.
S/he will be:
The Data Protection Officer
The Freedom of Information Officer
The Health & Safety Officer
Responsible for facilitating risk assessment
Secretary to the Board of Trustees:
The main role of the Registrar & Administrative Head under statute is to:
Act as Secretary to Academic Council, monitor the implementation of the University’s academic policy
Organize and record all Board Meetings
Carry out instructions of the Board of Trustees for the conduct of the general academic business of the IVTEC
Keep the common seal of the Board of Trustees.
Academic Record-keeping:
The Registrar & Administrative Head oversees the inflow of applications from students seeking entry to the college.
Though IVTEC may delegate the task among co-workers, s/he’s responsible for verifying information about each prospective student with his current school, college, or university.
S/he evaluates this information against her college’s requirements to determine whether the college will accept him.
The Registrar & Administrative Head maintains records of each student’s grades to form transcripts. At the end of each academic year, she evaluates all transcripts to compile a list of students who are eligible to graduate. For students continuing their education, the registrar provides official transcripts.
Orients and assists new staff and new students and provides opportunities for their input in the school program
Room Scheduling:
Colleges are popular venues for community events, from seminars to music concerts.
A Registrar & Administrative Head makes the most of the college’s resources by assessing requests to use space and equipment.
To determine when and where classes will meet, she considers the subject, equipment needs, and number of students registered for each course.
When a campus organization or a visitor wants to hold an event at the college, the registrar consults the room schedule and offers the most suitable space.
Statistics Reporting:
Agencies both within and outside of the college rely on the registrar’s records when making decisions.
To design changes in school policy, such as new registration schedules, college officials request the registrar’s advice. She reports her statistical findings from student registration data, and together they decide on a plan.
If a governmental or educational agency requests information on the standard of education at the college, the registrar is responsible for compiling the report.
Dissemination of Information on Campus:
The registrar compiles information on the college’s academic requirements, course offerings, and registration procedures. Faculty, prospective students, and current students can then find this information in school publications such as course catalogs and campus bulletins.
Examinations:
The administration and conduct of examinations
Ensure examination policies and procedures are adhered to
Discipline:
Responsible for the maintenance of good conduct of students and for the establishment and implementation of appropriate disciplinary procedures
Working relationships:
The Registrar maintains close working relationships with a large range of staff across the Centre, including all other members of the IVTEC Management Team (Operations) and IVTEC Management Team (Strategy), as well as Heads of Offices across the Registrar’s area and senior managers in Finance and HR. Management of academic business involves strong interactions with the Chairs of AC Standing
Committees, discipline, appeals and mitigation committees, committee members, Heads of Faculties and College Managers.
Ensure good relations with parents and community members.
Ensure Industry involvement in and contribution to job-attachments.
Encourages donations, personal time, and overall positive support for the Center.
Nurture relationships with parents and community members.
IT Services:
Organizes, oversee, and provides support to the various IT services, supplies, material, and equipment provided to carry out the IVTEC lT program.
Performance evaluation:
Assist the Rector with the evaluation of all staff’s performance following legislative, regulatory guidelines and the IVTEC’s policies and procedures. An effective vocational training Centre has to have effective staff and policies and procedures to ensure critical, analytical and objective performance appraisals to measure effectiveness and efficiency.
Develop, Implement and Evaluate Programmes:
Assist the Rector in developing, implementing, and evaluating the programs within the Centre.
As Registrar you should always be looking for ways to improve the student experience at the Centre. Developing effective programs that cover a variety of areas is one way to ensure this. It is acceptable to look at other Centers in your area and to implement those programs within your own center that have proved to be effective elsewhere.
Programs within your center should be evaluated every year and tweaked as necessary.
If your reading program has become stale and your students are not showing much growth, then it may be necessary to review the program and make some changes to improve the quality of that program.
Information Management:
The College Registrar will be responsible for the management of information, data bases & information technology in the College.
S/he will chair the Management Information Systems Group.
S/he will be responsible for the IT budget and the IT Officer(s).
The key task in the next 2 years will be to improve the management of data and databases, including data on students, alumni, staff and fellows. Not only do the databases need to operate in ways which fit their purpose, but the interaction between datasets needs to be effective.
Human Resources:
The Registrar is responsible for all human resources of the Center. This includes, but is not limited to:
Setting of standards for job descriptions, person profiles and required qualifications and experience
Submit Policies and procedures relating to HR to the rector for approval by the Board of Trustees
Submit requests for the filling of vacancies to the rector for approval
Submit recruitment process (Internal or outsourced) to the rector for approval by the Board of Trustees
Ensure that the HR Manager manages the process in accordance with legislative, regulatory and procedural requirements.
Submit appointments, disciplinary decisions and service terminations to the rector for approval
Delegating:
Duties should be delegated in line with legislative, regulatory and policy and procedural requirements.
Ensure that the person, to whom the responsibility is delegated, is fully trained, prepared and ready for the delegation.
Job Requirements
Skills
The post requires skills in:
Planning and organising – Ability to establish courses of action for self and others to ensure that work is completed efficiently.
IT – A good understanding of and experience in Management Information Systems within an academic environment and student records.
Communication – Ability to clearly convey information and ideas to individuals or groups in a manner that helps them understand and retain the message.
Building Parent, Community and Industry relations – Ability to effectively meeting customer needs, building productive customer relationships; taking responsibility for customer satisfaction and loyalty.
Qualifications
At least an Honours Degree in Education or a related field (Master’s is preferred) with more than 8 years of practical experience at an appropriate level.
Training:
Continued Professional Development (CPD) as required and approved by the Board of Trustees
Statutory / Organisational Requirements:
Sign a contract
Personal Attributes
The post requires attributes which will ensure the following:
Trustworthy – Keeps confidence.
Committed – Willing to go extra mile.
Disciplined – Adherence to rules and regulations.
Self-confidence – Belief in self.
Creative – Design and conceptualise imaginative and resourceful solutions.
Empathy – Compassion for people’s situations.
External Actualisation – Potential or capacity to follow; to adhere to rules and regulations; to accept and subject oneself to external figures and symbols of authority.
Observant- Pay special attention to detail.
Adaptability – Flexible approach.
Innovative – Introduce and apply new ideas and concepts.
Frustration Tolerance – The potential or capacity to cope with frustration, the ability to handle one`s aggression or feelings of resentment and irritation with situations or others.
Energetic – Dynamic and vigorous approach.
Self-motivation – Inner drive to succeed.
Tenacity – Willing to persevere.
Good listener
Remuneration
Competitive salary and benefits package.
Instructor and Head of Masonry & Carpentry
Job TypeFull Time
QualificationBA/BSc/HND MBA/MSc/MA
Experience8 – 10 years
Location Kwara
Job Field Building and Construction Engineering / Technical
Job Descriptions
The role of Instructor and Head of Masonry & Carpentry – is to provide strategic leadership in the development of the Building and Construction Department and programmes, which contribute to the International Vocational, Technical &Entrepreneurial College’s (IVTEC) strategic priorities set for the faculty. The Instructor and Head of Masonry & Carpentry is expected to take the lead in the development and delivery of overall instructional programmes, as well as training and knowledge transfer so as to enhance the quality of the trainee’s experience.
In addition, She/He will, on a day-to-day basis, oversee the Faculty of Building & Construction.
She/He will also provide inspirational, innovative and enterprising leadership and to lead the strategic management of the Faculty to ensure that it achieves the highest standards and supports the achievement of the IVTEC’s mission, vision and overall objectives.
The Instructor and Head of Masonry & carpentry will play a major role in promoting communications and relationships between the Faculty and external organizations as well as fostering relationships internally within IVTEC.
She/He is required to operate within IVTEC policies, regulations and framework ensuring the physical and human resources of the Faculty are effectively deployed. She/He will also manage the finances of the faculty effectively.
Specific Role and Responsibilities
Reporting directly to the Rector, the main responsibilities as The Instructor and Head of Masonry & carpentry will include, but are not limited to:
Leadership Role – Assist in the Management of the Construction Division:
Deputise for the Rector as required, mana