About the company:
One of the companies bearing Al-Futtaim name is IKEA.
IKEA is the world's largest home furnishings store, founded in Sweden over 60 years ago. At IKEA not only our furniture is down to earth, straightforward and inspiring, but so is our work ethics. Despite being the leading home furnishing retail franchisee across the world, we at IKEA still give you the room to grow At IKEA "creating a better everyday life for the many" isn't only our vision, it's our way of life
About the role:
We have an opportunity for a Store Admin Executive to join our team in Dubai. Key responsibilities include:
Starters and leavers administration
* Overall responsible for ensuring the new starters have their "Hej" induction pack prepared and are taken through their joining administration, including receiving badges, uniforms, locker keys, swipe card and have their finger print registered.
* Responsible for store policies and procedures and Internal communication. The leavers will return their keys and cards and other company property.
Staff management system
* Working with the management team to ensure correct and accurate schedule are on the staff management system.
* Consolidating the payroll report at the month end by visiting the Store exceptions on a daily basis. Overall responsibility for keeping record of the attendance levels, overtime, turnover, Sick leaves, Nationality mix, recruitment tracker, Emirati turnover and holiday in the Store.
Administration
* Responsible for making travel/hotel arrangements for new employees. Including existing employees requiring emergency leave liaising with the correct departments in Al Futtaim Travel and Finance to ensure the correct audit trail is in place.
* Provide administrative supports for the store management in various administration related tasks. Supporting the smooth operation of their departments like maintaining records for disciplinary meetings, files, taking minutes of the disciplinary meetings in the absence of the HRBP, printing "Employee of the month/year certificates".
* Collating power point presentations for general meetings, take notes on the general meetings and circulating them. Producing all relevant KPI reports to help steer the business and keep control.
* Ensure that all stationery/supplies are reviewed regularly and adequately stocked in the store. The JH will be in charge of ordering supplies for the store office on a regular basis.
* Negotiating prices with Vendors, obtains quotations for purchase of office supplies e.g. stationery, uniforms etc.
* Ensuring accurate stock counts on delivery of items and forwards approvals to Accounts for payment.
* Be responsible for organising social events for the co-workers and the annual party.
* Ensure that all in-store office documents (appraisal documents, employees letters) are archived properly to facilitate easy retrieval when necessary. Including employee warnings letters are filed and easy to be retrieved when necessary.
Internal / External audit
* Support the department managers to prepare for audits and has to ensure that auditors queries and requirements for any supporting evidence etc. are provided for during the audit.
* Follow up on Probationary reviews 1 moth, 3 months and 5 months to be done and file the probationary forms in the store HR office in order to be easy to retrieve.
Job Details
Date Posted:
2012-10-19
Job Location:
United Arab Emirates
Job Role:
Other
Company Industry:
Administration
Preferred Candidate
Career Level:
Mid Career
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