Ceres/Boston, MA
Associate, Events & Sponsorship (Term ending February 2015)
Organization
Ceres is a national network of investors, environmental organizations and other public interest groups working with companies and investors to address sustainability challenges such as global climate change. Ceres also launched and directs the Investor Network on Climate Risk (INCR), a group of 100 leading institutional investors with collective assets of over $10 trillion.
Ceres plays a unique role in the national environmental and sustainability movement by bringing the perspective and power of investors to environmental and sustainability issues and specifically to the performance, practices and policies of corporations. Today Ceres is a growing organization with expanding influence in the investment, environmental, corporate and policy arenas. Our program activities seek to foster greater public disclosure of environmental and social impacts by corporations, encourage engagement between companies and their stakeholders, and create opportunities for collaborative dialogue leading to positive change on key sustainability issues. To this end, we are harnessing the influence of the nation's largest investors to move high-impact companies, the financial and insurance industries, and policymakers toward bold action on climate and sustainability. For more information about Ceres, please visit our web site (www.ceres.org).
Description & Responsibilities
The Associate will work with the Senior Manager of Events & Sponsorship to organize special events and raise sponsorship funds. The Associate role will report to the Senior Manager of Events & Sponsorship. This job offers an opportunity to a professional, highly organized, detail oriented and energetic individual to engage with staff in all program areas of Ceres and interact with external constituents. Responsibilities include but are not limited to:
• Communicating directly with hotels and other external vendors on logistics, audio/visual needs, and menu selection for events.
• Initiating conversations with outside vendors about contracts, then turning over the final negotiation to the Senior Manager
• Working with vendors to ensure the services detailed in the contracts are provided within the appointed budget and timelines
• Researching potential locations for the 2015 Anniversary Gala and providing support to the Senior Manager in the site selection process
• Serve as the project coordinator for 25th Anniversary activities as directed by Senior Manager
• Drafting invitation letters and outreach e-mail messages for high-level speakers and sponsors
• Tracking and coordinating sponsorship outreach
• Coordinating staff travel and onsite lodgings for staff for organization-wide events
• Building individualized templates for speaker prep and internal program flow binders for the conference and summit binder, supporting on speaker prep documents
• Supporting Communications on writing and editing text for Ceres' website, newsletters, and materials related to the Conference, Summit and Anniversary activities
• Providing onsite logistical support for the Ceres Conference, Investor Summit, and Anniversary Gala
Qualifications
• Bachelor degree required
• 2 years of office experience required
• 2+ years of events management experience
• Proficiency with Microsoft Office, necessary
• Strong oral and written communication skills
• Detail oriented person with strong organizational skills
• Ability to work both independently and collaboratively as part of a team
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment
How to Apply
We encourage all applicants to review our website to familiarize themselves with Ceres before applying: www.ceres.org. Applicants should submit a resume, a list of three references, and a letter describing their qualifications, interests, and potential contribution to our organization. Please use the words “Associate (PT), Events†in the subject line of your e-mail message.
Address all correspondence to:
Careers at Ceres
ATTN: Associate (PT), Events
Email (preferred): careers@ceres.org
99 Chauncy Street, 6th Floor
Boston, MA 02111
Ceres is an equal opportunity employer and seeks qualified applicants without regard to race, color, sex, religion, national origin, age, disability, marital status, or sexual orientation.
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