The Community Foundation for the Greater Capital Region/Albany, NY
How to Apply
Please send resume and cover letter to . No phone
calls.
Position Summary: Provide executive leadership, vision, and
strategic oversight for the overall operating, financial and
administrative activities of the organization. Provides investment
management oversight and works actively with the Finance Committee
to develop investment policy and asset allocation.
Reports to: President and Chief Executive Officer
Principal Responsibilities:
Financial Management
• Help define key financial objectives for CFGCR.
• Maintain accounting records in accordance with generally accepted
accounting principles.
• Administer accounting policies, procedures, accounting and
internal control activities of the Foundation.
• Provide staff support to the Foundation's Finance Committee and
all other financial support needed to aid various committees and
the Board of Directors in their decision making.
• Provide long-range financial forecasts for the President and
Board of Directors.
• Coordinate the development of annual operating, capital, and
grants budgets and submit to the President and the Finance
Committee for review.
• Monitor approved operating, capital and grants budgets.
• Verify and maintain accounts payable, accounts receivable and
associated records.
• Ensure all contributions to the Foundation are deposited with
investment managers or financial institutions, credited to the
proper funds, and administered according to the fund agreement and
Foundation policies.
• Prepare income distributions and tax returns for trusts which the
Foundation serves as trustee.
• Oversee monthly, quarterly and annual accounting processes.
• Create and distribute monthly financial statements to the
President, staff and Board of Directors and, as needed, grant
management reports.
• Work with the V.P. of Programs in allocating restricted and
unrestricted funds to approved grants.
• Provide requested schedules, documents, and files to the
Foundation's auditors.
• Review and evaluate insurance coverage of all kinds and ensure
adequate coverage.
• Maintain the tax exempt status of the Foundation.
Investment Management
• Work closely with the Foundation's investment managers and
consultants to assure adherence to the Foundation's investment
guidelines and monitor performance against benchmarks.
• Staff and work closely with the Foundation's Finance Committee to
develop and manage investment strategies and programs.
• Monitor cash flow requirements and manage the Foundation's cash
so as to maximize the return on its investment.
• Work with investment consultants and managers to provide
investment and asset analysis reports to Finance Committee.
Asset Development and Donor Development
• Work with the Development Officer to develop and maintain
financial reporting to our external customers.
• Meet with prospective and current donors and respond to donor
inquiries.
• Help educate the professional advisor community on the various
philanthropic programs of the Foundation.
• Develop and maintain partnerships with investment firms that have
a local presence.
• Ensure that management of individual funds is in compliance with
fund directives.
• Serve as the Foundation's primary contact for the trustees and
administrators of the Foundation's Charitable Remainder Unitrusts,
Charitable Lead Trusts, Pooled Income Fund and Charitable Gift
Annuities. Record and monitor the Foundation's planned gifts of
life insurance and bequests.
• Work closely with President and CEO and/or Development Officer to
review all non-cash or unusual gifts; ensure compliance with gift
acceptance policies; ensure accurate assessment of gift value; and,
ensure timely processing.
• Review quarterly donor statements prior to mailing; ensure
accuracy and timely mailing.
• Ensure provision of accurate and timely fund information to CFGCR
staff, donors and grant recipients.
Personnel and Benefit Administration
• Work closely with President and CEO to develop an appropriate
salary structure and benefit program;
• Work closely with President and CEO to develop personnel policies
and procedures;
• Oversee CFGCR's compensation process, including payroll
processing, retirement plan investment and administration and
employee benefits along with associated records and reports
including state and federal.
• Supervise employee training programs.
• Coordinate annual review of contracts for organizational
liability and benefits insurance.
Information Systems Management
• Maintain a working knowledge of Microsoft Windows, Word, Excel
and Foundation Information Management System (FIMS).
• Purchase and maintain computer hardware and related software
applications, within approved budget, for all employees.
• Work with network support vendor to provide maintenance and
support of computer network.
• Ensure the security of the Foundation's information
systems.
• Maintain appropriate backup of computer software and files.
Facility Management
• Oversee building and equipment maintenance.
• Address the Foundation's space and equipment needs.
Other Responsibilities
• Stay current both with community foundation best practices with
respect to finance, administration and operations, apply practices
and share knowledge with related staff and Board
committee(s).
• Participate in relevant professional associations.
• Fulfill other duties as assigned by the President.
Qualifications:
• Bachelor's degree in finance or accounting or a degree with
equivalent experience. Minimum of five to ten years of senior level
fund accounting experience. CPA preferred.
• Knowledge of GAAP and FASB standards as they apply to nonprofit
agencies. IRS regulations, NYS Charities rules and NYPMIFA
knowledge a plus.
• Experience in and knowledge of the nonprofit sector, foundations,
and investment management.
• Self-starter, ability to work with minimal supervision.
• Outstanding written, verbal, presentation and interpersonal
skills.
• Superior analytical skills.
• Exhibit sound judgment with the highest ethical standards.
• Capable of managing all aspects of finance and administration and
maintaining effective relationships with financial
institutions.
• Proven knowledge of accounting and financial systems.
• Excellent project management skills.
• Strong managerial and supervisory skills.
Organizational Expectations
Each employee of The Community Foundation for the Greater Capital
Region is an essential part of the whole. We are in the business of
helping people and our community and how we interact with each
other and build our internal community matters greatly. Each role
also supports our overall mission to strengthen our community
through philanthropy. As such, each employee of the Community
Foundation is expected to:
• Work with integrity and respect toward one another and our
donors, volunteers, and the diverse communities with whom we
interact
• Offer a superior level of customer service
• Provide a welcoming environment
• Communicate and collaborate across the organization
• Give, and should expect to receive, clear expectations
• Work with an eye toward improvement, innovation and developing
individual and organizational capacity
• Take personal responsibility for the accuracy and completeness of
his/her own work
• Offer and request assistance to and from fellow employees in
reviewing work for accuracy
Time Requirement
This is a full time, non-exempt position requiring 37.5 hours per
week. Office hours are 9:00 a.m. to 5:00 p.m.
Employment Type: Permanent
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