Job description
TEN Arquitectos is currently looking to fill a full-time Office Manager/Bookkeeping position. This role is responsible for Bookkeeping functions, Office Management, and HR duties within the office.
TEN Arquitectos is an international multidisciplinary design practice with 30 years of experience in architecture, planning, and urban design. Over three decades TEN has developed award winning projects that challenge, surprise, and reshape the city. These projects; the outcome of careful research, studied development, and precise execution; are imbued with our team’s focus on the social and environmental opportunity and an institutional sensitivity to the political and financial responsibility of the project to the community in which it exists.
TEN is dedicated to creating and evolving an office culture of aspiration and teamwork. An office culture that inspires us as individuals and creates passionate inspired work. Our studio is a collective work environment that values creativity, collaboration, exceptional ability, and leadership.
Job Duties Include:
Responsible for a full cycle of receivables each month, including the preparation of invoices and reconciling of project revenue.
Work closely with Project Managers to ensure accurate client billing
Preparation of monthly invoices, AR/AP, business deposits, bookkeeping using Deltek Vision
Monitor studio Accounts Receivable and assist in collection efforts
Monitor and track project costs
Maintain organized project contract files
Assist Project Managers using the Deltek Project Management system; completes work plans in Deltek; including identification of project team members, budget, consultants, schedule for completion, fees and costs as well as project change notices or other actions taking place on the assigned project.
Preparation of project management reports.
Administrative functions including: pulling of invoice back-up, mailing, copying, and scanning.
Day to day operations: keeping the office organized, order supplies, operating as the organization’s gatekeeper
Human resource administrator, process payroll, onboarding, manage staff, disburse checks, handle reimbursements, benefits, 401K, plan and implement office protocols
Manage IT support, software, logistics, maintain electronic office filing, data entry.
Desired Skills and Experience
3-5 years’ experience (2 or more years of billing experience preferred).
Excellent written and verbal communication skills.
Excellent understanding of accrual accounting concepts.
Intermediate to advanced level experience with Microsoft Excel and Outlook.
Prior experience with either Deltek Vision required
Architect/Interior Design, Engineering and/or construction accounting experience a must
Knowledge of Government Invoices (DDC, NYCEDC and others)
Fluency in Spanish preferred by not required
This is a role with significant independence and requires a manager who is a self-starter, schedule-sensitive. This position requires good interpersonal and presentation skills, office management experience, and strong organizational and problem-solving skills
Please email (AS A SINGLE PDF) cover letter and resume pdf format with subject: bookkeeper at:
Job description
TEN Arquitectos is currently looking to fill a full-time Office Manager/Bookkeeping position. This role is responsible for Bookkeeping functions, Office Management, and HR duties within the office.
TEN Arquitectos is an international multidisciplinary design practice with 30 years of experience in architecture, planning, and urban design. Over three decades TEN has developed award winning projects that challenge, surprise, and reshape the city. These projects; the outcome of careful research, studied development, and precise execution; are imbued with our team’s focus on the social and environmental opportunity and an institutional sensitivity to the political and financial responsibility of the project to the community in which it exists.
TEN is dedicated to creating and evolving an office culture of aspiration and teamwork. An office culture that inspires us as individuals and creates passionate inspired work. Our studio is a collective work environment that values creativity, collaboration, exceptional ability, and leadership.
Job Duties Include:
Responsible for a full cycle of receivables each month, including the preparation of invoices and reconciling of project revenue.
Work closely with Project Managers to ensure accurate client billing
Preparation of monthly invoices, AR/AP, business deposits, bookkeeping using Deltek Vision
Monitor studio Accounts Receivable and assist in collection efforts
Monitor and track project costs
Maintain organized project contract files
Assist Project Managers using the Deltek Project Management system; completes work plans in Deltek; including identification of project team members, budget, consultants, schedule for completion, fees and costs as well as project change notices or other actions taking place on the assigned project.
Preparation of project management reports.
Administrative functions including: pulling of invoice back-up, mailing, copying, and scanning.
Day to day operations: keeping the office organized, order supplies, operating as the organization’s gatekeeper
Human resource administrator, process payroll, onboarding, manage staff, disburse checks, handle reimbursements, benefits, 401K, plan and implement office protocols
Manage IT support, software, logistics, maintain electronic office filing, data entry.
Desired Skills and Experience
3-5 years’ experience (2 or more years of billing experience preferred).
Excellent written and verbal communication skills.
Excellent understanding of accrual accounting concepts.
Intermediate to advanced level experience with Microsoft Excel and Outlook.
Prior experience with either Deltek Vision required
Architect/Interior Design, Engineering and/or construction accounting experience a must
Knowledge of Government Invoices (DDC, NYCEDC and others)
Fluency in Spanish preferred by not required
This is a role with significant independence and requires a manager who is a self-starter, schedule-sensitive. This position requires good interpersonal and presentation skills, office management experience, and strong organizational and problem-solving skills
Please email (AS A SINGLE PDF) cover letter and resume pdf format with subject: bookkeeper at: HumanResources@ten-arquitectos.com
Please do not send hardcopies or disks.
Please also note that we are not able to respond to telephone inquiries. Due to the large amount of inquiries we receive we will only be contacting shortlisted candidates.
Please do not send hardcopies or disks.
Please also note that we are not able to respond to telephone inquiries. Due to the large amount of inquiries we receive we will only be contacting shortlisted candidates.
New York, USA
TEN arquitectos