Company Details
RusselSmith is an ISO 9001:2008 certified asset integrity management services company incorporated to serve the needs of the global oil and gas exploration and production industry, using rope access technology as our principal medium of access.
A career at RusselSmith offers you growth and a chance to make a difference. Throughout our history, we have continued to help our employees realize their dreams, whilst creating opportunities for them to fulfill their personal and professional potential.
RusselSmith is recruiting to fill the position below:
Job Title: Cost Control Officer
Ref: PRO-17-001
Location: Nigeria
Job Type: Full-Time
Responsibilities
Cost Planning and Control:
Develop and implement cost control policies and procedures as applicable
Liaise with the finance department to implement and apply cost accounting policies and procedures as they are derived.
Monitors and ensure the organization purchases the right amount of goods and services it needs to operate at the right price and purchasing cost savings opportunities
Monitor cost savings against market survey benchmarks
Ensures vendor invoice validation, cost forecasting and reporting, including assistance with other procurement activities processing Purchase requisitions and Purchase Orders.
Implements cost accounting procedures and methods related to overall procurement within the company.
Liaise with other department in development of the annual operating plan and monthly cost/ budget forecast.
Aide in the development of new labor and overhead rates, budget, and forecasts.
Monitor budget utilization trends by analyzing data and recommend standard budget for each department in the organization.
Monitor organization’s procurement trends and recommend ways to eliminate wastefulness of resources.
Evaluate the procurement needs of each department, plan procurement processes, identify cost-effective and efficient acquisition methods and provide vendor contract administration support.
Budget Trend Analysis:
Analyze overhead cost against Standard/Budget; research and explain budget variance
Prepare analysis of fixed spending by department. Show actual vs. budget and identify and explain variances.
Analyze the company’s consumption and forecast its future needs. For example, study the printing needs of each department to establish the number of copier papers that can take the company through an entire month.
Participation and presentation of timely and accurate data and analysis at cost planning meetings
Perform ad hoc procurement cost analysis to support the operations.
Responsible for the preparation of analysis reports for company procurement and cost effectiveness trends.
Examines and reviews unusual cost records and ensures cost data is allocated correctly.
Familiar with a variety of the field’s concepts, cost analyst and price analysis practices, and procedures.
Evaluates vendor cost and pricing proposals.
Request for Quotes (RFQ) evaluations
Policy & Procedures:
Oversee the development, review and implementation of departmental policies, procedures and forms.
Departmental Reports:
Prepare weekly, monthly, quarterly, annual reports and other reports as required.
Performs other duties as assigned or required.
Educational Qualifications
Bachelor’s degree in Accounting or Finance preferred
Experience Required
2-5 years
Skills Required:
Strong analytical, written/verbal communication, interpersonal, and relationship building skills
Must possess strong analytical and decision-making skills, as well as a keen attention to detail to thrive on the job
Excellent time management and organizational skills
Detail oriented but able to quickly grasp the big picture
Good communication skills and the ability to work well with people are essential. Ability to manage contractual/commercial issues.
Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
Problem solving, data literacy and analytical skills
Proficiency in Microsoft office tools
Proficient in the use of Microsoft Office Tools.
Quality control-the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Document Control – Reviewing and keeping records of transaction of sale and purchase goods and services
Good coordinating and multitasking skills
Good reasoning skills; communication skills; multi-tasking skills and organizational skills
Exhibits initiative, responsibility and flexibility.
Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines.
Problem Solving/Analysis. Financial Management. Business Acumen. Technical Capacity. Initiative. Communication
Ability to adapt to change quickly and multi-task.
Excellent knowledge of financial business operations and risk-based auditing
Ability to manage projects and, when required, supervise auditors to follow sound internal control practices and to manage risks appropriately.
Strong skills in negotiating, relationship building, problem solving, and timely problem escalation.
Excellent written and oral communication skills
Must possess working knowledge of regulatory bodies and general financial business conditions.
Physical Demands:
Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.
Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.
How to Apply
Interested and qualified candidates should:
Click here to apply
Job Title: Coordinator, People Services
Job Reference Code: RS-OHP-005
Location: Nigeria
Job Type: Full-Time
Essential Duties and Responsibilities
Recruitment & Onboarding:
People Planning as per annual people plan and working out sourcing strategies from time to time for infusion of fresh and experienced talent.
Facilitate the interview process and feedback to ensure the defined staffing requirements while complying with established guidelines are met.
Coordinate the recruitment, selection criteria defining of vacant positions.
Monitor the coordination of the orientation and onboarding process of new hires.
Manpower Planning- Estimates future organizational structure and manpower requirements, audits human resources, plans job requirement
Coordinate the administration of entire life-cycle recruiting process from forecasting personnel needs and strategic sourcing to on-boarding and integration of employees for all assigned positions.
Assists and supports department managers and employees regarding resourcing issues.
People Services & Reward:
Coordinate the employment process, employee probationary and confirmation process (background screening & credential verification)
Employee Relations- Investigates a variety of Human Resources related issues (e.g. Wage, Harassment, Discrimination, employee disputes, etc.) for the purpose of ensuring that effective, legally compliant resolutions are arrived at in a timely manner and within defined guidelines.
Develop the grading and pay structure of both existing employees and prospective employees.
Coordinate the confirmation steps, criteria and process of employees (previous employer reference, background screening & credential verification)
Attrition Management- Monitor and coordinate the exit process of separated staff. Ensures exit documentation is complete, review the final settlement (entitlement or indebtedness); and exit interviews where necessary.
Cultural Diversity- Collaborate with department leaders to continually develop and evolve initiatives and programs with respect to diversity and inclusion; understanding unique business and geographic challenges and needs to appropriately tailor those initiatives for success
Supports department managers and all employees regarding personnel issues. Answers employee questions regarding employee engagement, personnel policies, procedures and benefits; researches and disseminates timely information to managers and/or employees on personnel issues.
Coordinate meetings (Management, Mentoring etc.) presentations and seminar.
Monitoring the administration of the company’s pension scheme; and benefit programs.
Coordinate the management and allocation of office space and personnel administration
Coordinate the health and safety of employees and managing matters related to employee compensation scheme and renewal of insurance cover for employees
Coordinate the computation of monthly payroll, budget (monthly & annual), payment of consultants’ monthly salaries, pensions and benefits.
Salary Survey- Under the directive of the Management, periodically assess the compensation & benefits structure of the local/expat market through Salary Survey, networking and make recommendations for changes including structural design changes. Also conduct a compensation/market rate review analysis and the external competitiveness of the marketplace.
Legal & Compliance:
Stays current with laws and regulations affecting personnel issues, employment practices or trends and recommends new or revised policies and procedures as appropriate.
Ensures that the company complies with relevant legislation and regulation and maintains standards of corporate governance. Keeps the management informed of relevant legal responsibilities.
Employee Discipline- Manages and acts as an advisory channel of the company’s disciplinary process. Ensure employees strict compliance to the stipulated code of conduct, rules and regulations to ensure continual productivity and efficiency and forestall chaos, corruption and disobedience in the company.
Coordinate and monitor overall compliance with regards to certifying bodies and general company compliance to industry standards.
Monitor and coordinate internal compliance to stakeholders’ requirements.
Coordinate the overall compliance with regards to company procedures, statutory and regulatory requirements with key emphasis to critical business units.
Monitoring changes in relevant legislation, taking appropriate action and advising on the legal implications of proposed policies.
Liaising with external regulators and advisors such as lawyers where required.
Reviewing and or drafting contractual agreements with employees, contractors, consultants, vendors and customers.
Contributing to meeting discussions as and when required, and advising members of the legal, governance, accounting and tax implications of proposed policies
Taking responsibility for the health and safety of employees and managing matters related to insurance and property. Advising on renewing insurance cover for employees
Reviewing contractual agreements with employees, contractors, consultants, vendors and customers
Organization Design & Development:
Monitors the overhead cost and headcount.
Ensure the regular update of company organization charts and employee directory.
Coordinate role review and alignment in line with approved employee job functions & role responsibilities.
Facilitate organizational restructuring projects as well as design
Change Management- Act as a change catalyst during the company’s restructuring programs.
Training & Support:
Employee Records- Oversee the upload of employees’ data on the company’s HR software database. Ensure an effective record and file management system is maintained.
Coordinate the defining and evaluation of the competency registry and benchmarks
Monitor the coordination of needs analysis and employee training needs through consultation with the respective line supervisors/ H.O.D.
monitor the facilitation of discussions with employee(s) and managers on performance issues and service improvement measures
Talent Management- Oversee the execution of the Company’s Retention Strategies; Employee Career progression & Management; Employee Promotion and Transitioning; Employee Leadership Development and Talent Gaps identification
Drive the talent management process and program, including initiatives, identifying, assessing, developing, and reviewing high potential talent
Succession planning- Actively pursuing and ensuring that employees are constantly developed to fill each needed role thereby guaranteeing that there are suitable employees on hand ready and waiting to fill new roles.
Effective management of training and evaluation of learning programs.
Talent & Performance Management
Coordinate the implementation of policies and strategies for the development of employee performance matters as well as monitoring of service delivery performance standards.
Coordinate the development and implementation of monitoring systems for performance indicators and standards, including ensuring data quality and compliance with internal and external audit requirements
Strategy & Administration:
Formulate, develops, implements and updates personnel policies, procedures and forms for the effective management of the employees
Set up and manage human resources information systems for payroll and HRMS module.
Ensure cost effectiveness by the delivery of full range of effective human resources services.
Act as a central point of reference for internal and external queries with reference to employees. Ensure telephone and email enquiries are dealt with to a high professional standard and maintain confidentiality.
Monitoring the implementation procedural/administrative systems within the company
Serves in an advisory capacity to HR administration. Provide advisory services on Policy & Procedures, Talent Management, Separation, Training & Development, Reward Management, Performance Evaluation, Resourcing, Organization Design & Development and Change Management frameworks respectively.
Monitors and co-ordinates the various aspects and process of the department i.e. Payroll, Reward, Budget, Benefits, Retention, Separation, Resourcing, orientation, Performance Management, Training & Development and Talent Management.
Safety and Security -the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
Quality Control-the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Document Control – Reviewing and keeping records of transaction of sale and purchase goods and services
Departmental Reports- Coordinates and review the required departmental reports and presentations. To provide comprehensive, effective and efficient administrative support. Review all employee employment records.
General coordination and supervision of the department’s deliverables.
Performs other duties or projects as required or as assigned.
Educational Qualifications
A university degree/HND holder in Human Resources or Social Science related courses is desired
Experience Required:
5-10 years
Skills/Qualifications Required:
A university degree/HND holder is desirable.
Atleast 6years related experience
Meticulous & Detail-Oriented
Flexibility & Creativity Skills
Strong Analytical & Problem-Solving Skills
Customer Centric Orientation
Excellent interpersonal, and relationship building skills.
Business Writing Skills
Detail oriented but able to quickly grasp the big picture
Microsoft Excel Proficiency
Microsoft PowerPoint Proficiency
Microsoft Word Proficiency
Exhibits initiative, responsibility and flexibility.
Positive attitude and approach towards assignments and successfully operate under guidelines.
Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
Planning/organizing-the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
Communication Skills – Articulation, Enunciation & Elocution
Communication Skills – Written
Detail-Orientation – Meticulous, Punctilious & Conscientious
Diplomacy, Discretion & Business Ethics
Interpersonal & Relational Skills
Excellent Leadership Skills
Excellent Numerical & Data Literacy Skills
Presentation Skills – Charisma, Poise, Aura & Comportment
Good Research Skills
Statutory Laws & Regulations Familiarity
Excellent Supervisory Skills
Team Orientation & Spirit
Physical Demands:
Occasional travel by airplane and automobile in conducting business is necessary. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.
How to Apply
Interested and qualified candidates should:
Click here to apply
Job Title: Creative Designer
Job Reference Code: RS-SMD-004
Location: Nigeria
Job Type: Contract
Summary of Functions
Monitor and ensure compliance with RusselSmith’s brand standards on all RusselSmith branded material and internal and external communication. This includes manuals, procedures, stationery, email signatures, project reports, presentations, proposals, clothing items, gift items, event stands and banners.
Monitor and provide reports on the performance of campaigns and other brand management activities
Meet and exceed customer service expectations as outlined in the Department’s policies and procedures.
Ensure the availability of professionally-done and attractive literature, promotional materials and publications for products and services which meet RusselSmith’s brand standards.
Liaise with external agencies for brand management activities and also liaise with other units within RusselSmith to prepare external communication such as press releases and organize promotional activities.
Interact with functional units within the Company and suppliers of design, pre-press, print and materials services to ensure that assigned projects are executed on time in accordance with company quality standards.
Launch and oversee advertising and media planning of company services
Coordinate the activities of designers and brand experts involved in the positioning of the company’s services/products
Departmental Reports – Generate the required weekly, monthly, quarterly, bi-annual, annual and ad-hoc reports and presentations.
Provide comprehensive, effective and efficient administrative and brand management support to all departments.
Ensure high quality of design, photography, pre-press and printing output at all times, and process approval of all pre-press proofs.
Update Company project activity reports and liaise with other units to update RusselSmith’s website(s), intranet and social media accounts, etc., as requested by Management based on customer requirements or Department schedules.
Plan, promote and execute activities and strategies to establish and maintain a positive presence for the RusselSmith brand.
Maintain and improve the RusselSmith Brand Manual
Create awareness about RusselSmith’s brand value and guidelines within the Organization
Design templates for proposals, brochures, identity cards, business cards using creative, innovative, and unique concepts and approaches.
Prepare audio-visual content for internal and external use.
Scriptwriting and storyboarding of materials for digital marketing and other uses.
Organize and manage multimedia content and display equipment.
Plan, execute and monitor brand marketing campaigns aimed at promoting and strengthening the positive perception of the RusselSmith brand
Generate brand marketing ideas/concepts for new and existing services, packaging designs, including shapes, sizes, colours, fonts and imagery.
Coordinate the production of digital adverts, newspaper and magazine advertisements, direct mail packs, email campaigns, websites, gift and promotional items, onboarding packs, exhibition stands, road shows, and other items as required.
Perform other duties as required or as assigned.
Educational Qualifications
A good first Degree in Graphic Design, Marketing or Advertising is preferred.
Experience Required:
0-2 years
Skills/Qualifications Required:
Proficiency in the use of Microsoft Office Tools (MS Word, MS Excel, MS PowerPoint etc.), Adobe Photoshop, Corel Draw, Adobe Illustrator and Adobe InDesign.
Good relational skills
Advanced and strategic thinking skills
Self-starter, proactive and innovative
Good communication and presentation skills
Good team spirit and project management skills
Good problem-solving skills and initiative
Physical Demands:
Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals, calculator and copiers.
Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.
How to Apply
Interested and qualified candidates should:
Click here to apply
Job Title: Accounts Coordinator
Job Reference Code: FIN-17-001
Location: Nigeria
Job Type: Full-Time
Summary of Functions
Essential Duties and Responsibilities:
Review incoming invoices/check requests/credit card charges and accompanying documentation for accuracy and proper authorization/approval.
Reconcile operational project cost after payment crediting entry to insure all job cost entries have a proper cost code number and have been entered correctly.
Maintain master vendor list verifying new vendors are properly authorized.
Maintain the insurance payment database. Track company’s licenses and insurance to insure both remain current.
Identify expenditures where an invoice has not been submitted for processing.
Coordinates the processing of cash advances, retirement and reimbursements. Audit expense reimbursements and retirements
Reconcile credit card statements and open payables after each check run
Maintenance of accounting records files for accounts payable vouchers and deposits worksheets, including archiving of records.
Prepares an annual account analysis and payment of taxes
Backup function for daily bank deposits and other functions as needed.
Process accounts payable and generate weekly check run for multiple entities
Review payment submissions for general ledger account coding and approval signature
Partner with other departments to manage the accurate and timely processing of all transactions and companywide inquiries.
Coordinating the transaction processing of invoices and payments from a control and efficiency viewpoint.
Initiates process improvements, performs analysis and management control activities necessary for the smooth operations of the accounts payable, expense report, and corporate credit card functions.
Review exception queues for Accounts Payable and expense reporting, and research and resolve to meet payment terms and in accordance with closing deadlines with a strong focus on reducing exceptions.
Ensure that transactions processed are in compliance with RusselSmith policies and procedures, including IFRS requirements.
Review, and modify as approved key controls, create/maintain process flows and documentation for assigned responsibilities and adhere to controls.
Generate various accounts payable reports for internal and external distribution as necessary
Interact regularly and professionally with other departments and vendors. Provides assistance and responses to inquiries regarding accounts payable and/or assist in issue resolution
Coordinate the distribution of vendor checks as well as email alert of account crediting
Facilitate completion of financial objectives established by the CFO, Finance Controller and the Finance Manager.
Provide support as needed to CFO and Financial Controller.
Assist with External and Internal Audits. Ensure all requests from auditors are completed on a timely basis. Review findings and provide recommendations for remediation
Facilitate the on boarding process for new employees and instill a basic understanding of RusselSmith Accounts Payable and expense reporting policies and procedures to new hires.
Ensure all transactions are appropriately accounted for and reconciled in the general ledger.
Collaborate with the Procurement, Commercial and QAQC teams to ensure efficient process and communications.
Serve as the primary customer contact regarding Accounts Payable and travel and expense issues with a focus on providing exemplary customer service.
Perform assigned Accounts Payable account reconciliations in accordance with established deadlines. Research and resolve reconciling items in a timely manner.
Develop, implement and monitor Key Performance Indicators (KPIs), generate monthly reports and analyze results, explain variances and develop action plan to remediate issues and/or risks.
Focus on continuous improvement and exemplary customer service.
Ensure compliance with established company policies and procedures and incorporate procedural changes when necessary
Code vendor invoices with proper general ledger codes
Maintain either electronic database or physical register of invoices
Coordinates and reviews the maintenance of records within the department
Build and maintain effective relationships with internal customers through timely and accurate payment and response to inquiries.
Review general ledger account reconciliations, journal entries and accruals to ensure the timely completion of month-end closing processes.
Prepares reports on check registers and credit card statements as appropriate
Perform other duties and or ad-hoc tasks as requested or assigned
Educational Qualifications
A good first degree in accounts
At least 4years of related accounting experience.
Professional certification- ACCA, CFA, ACA is desirable
Experience Required
5-10years
Skills/Qualifications Required
Good communication and presentation skills
Good team spirit and project management skills
Proficient in the use of Microsoft Office Tools. Strong analytical and data analysis skills
Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
Document Control – Reviewing and keeping records of transaction of sale and purchase goods and services
Good administrative, relational and problem solving skills
Strong quantitative skills such as statistics and data analysis skills
Good reasoning skills; multi-tasking skills and organizational skills
Exhibits initiative, responsibility and flexibility
Good supervisory skills
Physical Demands:
Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of office equipment such as computer, calculator and copiers.
Work Environment
The job is performed indoors in a traditional office setting.
Activities include:
Extended periods of sitting and extensive work at a computer monitor and/or calculator.
How to Apply
Interested and qualified candidates should:
Click here to apply
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