Organization Profile
Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS re-established presence in Nigeria in 2000 and currently focuses on agriculture, health and emergency programming.
Catholic Relief Services (CRS) is recruiting to fill the job positions below:
Job Title: Internal Auditor
Location: Abuja, Nigeria
Department: Internal Audit
Reports to: Head of Operations
Reports to: Coordinator, Internal Audit
Band: D-1
Slot: 2
Role Purpose
The Internal Audit Officer shall assist the Head, Internal Audit in developing and executing the Country Program’s audit plan, and take a lead role in the day to day execution of internal audits.
In this role you will contribute to the Internal Audit function by identifying risks associated with CRS’ objectives and evaluating the controls in place to mitigate those risks in order to improve the effectiveness of risk management, control, and governance processes.
You will provide value-added advice and support to staff and partners on the creation or modification of policies, procedures, processes, products or services to ensure an appropriate level of internal control and compliance is maintained.
Specific Responsibilities
Audit Reviews:
Develop a risk based test plan by selecting appropriate audit approach, test procedures and sampling criteria based on professional judgment and departmentally defined internal audit methodology
Perform audit tests and prepare working papers in accordance with professional internal audit standards and CRS’ IA methodology
Evaluate the adequacy of process, design, and the effectiveness of controls in meeting program and control objectives. Identify and document control and process weaknesses and provide evidential support for findings
Propose practical and value added recommendations to address control weaknesses and/or process inefficiencies
Organize and reference work papers for review by Head, Internal Audit
Participate in closing meetings with client at the end of fieldwork, providing clear explanations for identified issues
Reporting:
Assist in the preparation of a concise and informative audit report to effectively communicate the findings and recommendations to the project and senior management.
Other Responsibilities
Assists the Head, Internal Audit in the development of the annual Internal Audit plan
Conduct follow up audits to monitor management’s interventions
Determine project level operational risks in the area of finance, procurement, human resources (HR), compliance and other relevant areas.
Contribute and assist in maintaining an organizational risk management framework
Conducts reviews of suspected internal fraud or malpractices
Provide consultative support to projects and departments with regard to the adequate design and implementation of risk management processes
Provide in person training to staff and partners on agency wide policies, external rules, regulations and legislation which requires compliance of all staff (i.e., foreign corrupt practices act, mandatory disclosure, full cooperation, etc.)
Develops and maintains effective and professional working relationships with all levels of staff within the organization, including Senior Management and partner organizations.
Engage in continuous knowledge development regarding donor rules, regulations, best practices and internal audit standards
Any other tasks assigned by supervisor
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.
Serves with Integrity
Models Stewardship
Cultivates Constructive Relationships
Promotes Learning
Key Working Relationships:
Internal: Program Managers, Grants Managers, Head of Finance, all program and operations staff.
External: External Auditors, Sub-recipients
Qualifications and Abilities
A recognized professional designation in Accounting or Internal Auditing (ACCA, ACA, CA, or CISA)
Bachelors Degree in one of the following or related fields required: Business Administration, Accounting, Finance, Auditing or similar relevant fields.
Minimum of five years’ relevant experience, preferably with an International Organization.
Proven knowledge of auditing standards and procedures, laws, rules and regulations, knowledge of USG Regulations and Global Fund a plus.
Computer proficiency; highly competent using MS Word, Excel, PowerPoint and experience working with complex financial systems like SUN systems
Excellent communication skills (written and oral English), including the ability to communicate and present to key stakeholders at all levels within the organization.
High attention to detail and excellent analytical skills.
Unquestioned personal integrity with strong ethics and values consistent with CRS’s values
Strong awareness of the need for confidentially in sensitive matters
Demonstrate high level of initiative, diplomacy and tact
Cultural awareness and the ability to work collaboratively in an international environment with people from diverse backgrounds and cultures
Commitment to travel to all project offices in the country up to 35% of the time.
Commitment to Catholic Relief Services values.
Position Title: Financial Accountant
Location: Abuja
Department: Finance
Reports To: Assistant Finance Manager
Band: C-1
Slot: 2
Purpose
Responsible for the agency’s liquid cash safe keep document management and involve in the daily finance unit operations.
Key Responsibilities
Financial Accounting:
Prepare Cash Disbursement Vouchers and Cheques for all payment requests to third parties (CRS staffs and Vendors ) and ensure that all vouchers have adequate supporting documentation;
Prepare all financial accounting unit General Journal Vouchers and ensure that all vouchers have adequate supporting documentation;
Input all approved transactions on the CRS standard upload template for Finance Manager’s review and upload into SUN Systems.
Ensure that staffs and vendor liquidations are promptly reviewed and forwarded for review of the Finance Manager and onward approvals
Bank and Cash Management:
Preparation of monthly Bank Reconciliation Statements for all CRS Bank account
Prepare monthly receipt reconciliation.
Fixed Assets and Inventory Management:
Performs Quarterly Inventory Count exercise
Reconciliation of fixed assets as per HQ Records
Financial Reports:
Provide employee benefits burn rate sheet for reimbursement/claims using Q&A
Prepare Severance Schedule for National Staffs on a monthly basis.
Preparation of Balance Sheet Report.
Prepare the monthly EFCC Report
Follow up and ensure that all Intra-agencies transactions are well supported.
Ensure that all payable accounts are kept at very minimal balance.
Any other duties as required by the Finance Manager
Key Working Relationships:
Internal: Management Team, Finance Manager, Administration staff, Program staff, Finance staff, Entire Staff, HQ and CARO Region.
External: Government Agencies, CRS Bankers, Vendors, Sub recipients
Agency Wide Competences (For all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results:
Serves with Integrity
Models Stewardship
Cultivates Constructive Relationships
Promotes Learning
Required Minimum Qualifications & Experience
Bachelor’s Degree in Accounting or its equivalent
Minimum of two (2) year work experience
Good IT literacy and knowledge of Excel & word (MS Office in general).
Able to work effectively with minimum supervision and in a diverse team environment
Good planning and prioritization skills
Willing to work additional hours at crucial times
Disclaimer:
This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
Job Title: Deputy Finance Manager – Grants Management & Special Projects
Location: Abuja, Nigeria
Department: Finance
Position Band
Reports To: D-2 Finance Manager
Primary Responsibility
The Deputy Finance Manager – Grants Management & Special Projects will ensure that CRS/Nigeria complies with Donor regulations and CRS Agency’s Finance Policies and Procedure and Principle of stewardship.
Specific Responsibilities
The Deputy Finance Manager – Grants Management & Special Projects will have responsibilities for ensuring donor grant reporting and compliance regulations are met by all the national sub-grantees (Local Partners) in the allocated region in Nigeria and that the CRS accounting system is accurately updated.
Responsibilities
The Deputy Finance Manager – Grants Management & Special Projects will be responsible for finance compliance support to allocated CRS local partners and related sub-agreements.
S/he interprets USG and other donor regulations for local partners and CRS Nigeria management staff.
The deputy manager also assists with trainings on compliance, conducts financial reviews and follow-up of recommendations, and identifies training needs, and develops site-specific curriculum to address the needs.
S/he implements strategies to prevent or reduce compliance-related liabilities in CRS Nigeria project.
The position mentors, coaches, supervise and periodically evaluates members of his team for next level management review.
The position reports to the Finance Manager.
The position’s main tasks will include:
Grant Compliance:
Serve as principal point of contact on compliance issues with partners allocated to him or her and program managers/officers
Implements approved capacity building trainings at the sites.
Reports to CRS/Nigeria on local partners’ capacity in meeting grant reporting and compliance regulations and providing recommendations for corrective measures.
Attend meetings/trainings related to grant reporting and compliance organized by CRS.
Disseminate training/learning materials from CRS Nigeria
Improve field/local partner staff capacity to comply with regulations.
Coordinate with the Finance Manager/Program Managers to ensure dissemination of lessons learned.
Deliver training curricula on compliance issues as required.
Budgeting:
Train local partners on budgeting.
Provide senior level technical support to the FCS/local partners to finalize their annual budgets, conduct a review of budgets against project targets, budget notes and justification, making recommendations and follow-up implementation.
Review draft partner budgets and provide technical advice to program managers.
Monitor monthly reports for liquidation, update budget analysis and advise the Finance Manager accordingly.
Generate feedback to Finance Manager/Program Managers on adverse budget variances in quarterly meetings.
Review internal finance dashboards with information for CRS accounting records.
Review budget updates and liquidation reports for the Finance Manager to process and submit to HQ.
Review cost per target trends for various local partners and advise the Finance Manager accordingly.
Financial Support:
Provide direct technical support in all aspects of finance for FCS.
Monitor allocated partner agreements and budgets and ensure compliance with Compliance Manuals and donor guidelines.
Ensure the integrity of CRS financial reporting and the effective control of financial assets. Regularly monitor and assess each partner’s ability to accurately record and post all financial transactions.
Review analysis and recommendations to the Finance Manager.
Advise on GAAP and basic accounting records to be maintained by the partners.
Compliance Management:
Verify sub-recipients’ financial reports and associated support documentations and recommend for liquidation and/or reimbursement in accordance with Donor, CRS policies and procedures and Generally Accepted Accounting Principles (GAAP).
Report any fraudulent activities, observed as part of the review to the Unit Head immediately.
Ensure Sub-recipients advances are liquidated on timely manner and they are within allotted liquidation timeframe as per CRS policy.
Prepare Sub-recipients Aging Report for Program and Management Review on monthly basis.
Provide onsite training to sub-recipient’s finance staff when required.
Travel to the field, to visit sub-recipient when required.
Ensure Project’s files both in hard and electronic copies are up to date.
Sub-recipients Financial Assessment, monitoring and financial support:
Lead the assessments of all sub-recipients using HQ Finance’s checklists to have a stratification of the sub-recipients for Country Program. An A-133 sub-recipient can be rated as high risk by CRS MPI, based upon its A-133 audit results, even if it fares well during the assessment.
Assist the sub-recipients in preparing a Corrective Action Plan within sixty calendar days of the assessment or monitoring visit that addresses each of the identified weaknesses in any of the ten assessed areas scored below 75%.
Assist Program Managers in making sure that the sub recipients address all issues listed in the Corrective Acton Plan within 120 calendar days of the assessment or monitoring visit.
Ensure sub-recipients have in place and adheres to a schedule of planned monitoring visits of sub-recipients during each year. The basis for the selection, timing and frequency of its monitoring visits should be properly documented.
Ensure financial and programming staffs participate in the financial monitoring, including site visits, of sub-recipient activities. The trip reports must indicate the monitoring steps performed, the processes reviewed, and the result of the testing and reviews.
Ensure all monitors prepare and submit a written trip report for each visit to a sub-recipient.
Review and analyze monitoring reports on a timely manner and sign off for further follow-up and record for at least three years after the related grant or project has expired.
Financial Accounting:
Ensure internal accounting documents are produced accurately and in timely basis.
Ensure that partners keep supporting documents for all financial transactions, keep ledgers for Fixed Assets, Purchase Requisitions, Cash Receipts and Disbursements.
Ensure that partners have systems of effort reporting and bidding process for procurements.
Maintain a project holders register that will show the entire fund advanced to each project holders, the liquidation patterns and the balances at any particular time.
To prepare and post vouchers into the Sun Accounting System, for activities that relates to allocated Projects.
Lead his team in month-end and year-end closure schedules preparation and SUN system procedures.
Any other duties assigned by the supervisor.
Audit:
Ensure Project documents both Programming and Financial Records are readily available for internal/external reviewers.
Attend and facilitate Donor Representatives, especially Financial Reviewers when required.
Assist Unit Head in the follow up and closure of the CP internal and external audit findings associated with local partners.
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.
Serves with Integrity
Models Stewardship
Cultivates Constructive Relationships
Promotes Learning
Key Working Relationships:
Internal: Program Manager(s), Finance Manager, Finance Staff, Management Quality Coordinator
External: CRS Regional Finance and Compliance Staff, Consortium Staff, All CRS Staff, Project Holders, CRS Donors and CRS HQ.
Qualifications and abilities
Associate member of the Institute of Chartered Accountants of Nigeria (ICAN).
MBA in Finance or Business Administration.
Minimum of five years’ relevant experience, preferably with an International Organization on grants and compliance.
Audit experience
Must be a matured, motivated, problem solving individual with high levels of initiative;
Strong interpersonal skills
Strong internal relationship management and analytical skills
Strong organizational skills and attention to detail
Demonstrate excellent written and oral communication skills
Demonstrate high level of initiative, diplomacy and tact
Excellent knowledge of computer software – MS Office (PowerPoint and Excel especially);
Must be flexible and be able to work independently and as part of a team.
Ability to travel as needed.
Disclaimer:
This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.
Job Title: Deputy Head of Operations (DHoOps)
Location: Abuja, Nigeria
Department: Operations
Reports to: Head of Operations
Band: E-2
Job Summary
The Deputy Head of Operations’ (D-HoOps) primary function is to provide leadership, oversight and support to the Head of Operations in the management of the country program’s operational/support departments which includes Information and Communication Technology, Travel & Logistics and Administration (partnership & contracting).
Compliance and Partnership are themes. The Deputy HoOps ensures that program team are supported to effectively meet articulated needs, manage risk, and increase efficiency.
Responsibilities
Leadership:
As a member of the Country Program’s senior management team, work with senior colleagues to coordinate efforts with the aim of best serving program participants.
Incorporate Operations issues into country strategic planning process. Assess and advocate for needed investments in Operations capacity.
Serve during absence of the Head of Operations.
Attend relevant interagency, sector coordination, and representational meetings as required. Network with equivalent staff in colleague organizations.
Work with technical leads to improve Operations capacity, including systems and staffing.
Oversee Operations functions in field offices by directly supervising Field Office focal persons on Administration.
Other duties assigned by the Head of Operations.
Functional Management to Increase Effectiveness
(Inclusion of all functional areas here is fundamental to the position.)
Travel and Logistics Unit:
Supervise the SCM and/or Travel & Logistics Specialist in the strategic management of material, travel and logistics resources. Communicate CP priorities and guide him/her to ensure alignment of efforts.
Ensure proper stewardship of CRS resources, and the optimal utilization and maintenance of program assets and resources including proper inventory controls (includes oversight of inventory receiving and shipping as well as warehouse, fleet and asset management and the disposition of assets).
Ensure high quality reporting that allows for proper tracing and tracking of inventory and assets. Ensure that in-kind transactions are reflected appropriately in financial statements according to CRS policy.
Ensure integrity (accuracy, security) of SCM information systems.
Information and Communication Technology:
Supervise the IT Manager in the strategic management of ICT resources. Communicate CP priorities and guide him/her to ensure alignment of efforts.
Apply ICT-enabled change management principles and act as a sponsor for and supporter of change agents. Promote adoption of standardized systems by all staff.
Where CP’s engage in ICT4D and other location-specific development projects, ensure the application of GKIM policies, and project management and ICT system planning and implementation principles.
Ensure the application of ICT system operation, maintenance, and support principles. Ensure adherence to GKIM standards and protocols related to IT systems. Support management of service requests by facilitating integration with the Global Help Desk.
Ensure the application of unique principles of managing ICT vendors.
Administration:
Oversee the CP vendor agreement and contracting relationships; ensuring their files are updated respectively.
Lead activities in maintaining professional relationship between CP, legal counsel and government
Supervise the Senior Administrative Officer. Communicate CP priorities and guide him/her to ensure alignment of efforts.
Ensure that the physical plant is appropriate to need and that it is managed in conformity with CRS policies.
Ensure that transportation services other than fleet management are appropriate to need and delivered in conformity with CRS policies.
Run Bridger checks for all CP vendors
Ensure that risk mitigation strategies including insurance are undertaken. Lead preparation of agency risk reporting.
Relationship Management to Build Capacity and ensure Compliance
Donor and Government Compliance:
Support in the performance of periodic conduct systems checks in all support departments and offices to ensure that CRS is in compliance with CRS and donor standards, and to ensure responsive support to staff, programs, and partners.
Support to identify management system weaknesses, establish priorities, provide recommendations for improved systems performance and ensure compliance.
Provide assistance to the HoOps in overseeing compliance with US Law as it pertains to CRS’ operations. This includes the Patriot Act, FFATA, U.S. export licensing regulations under OFAC and Commerce programs in coordination with HQ Office of General Counsel.
Oversee compliance with local laws. Ensure that legal commitments are made in accordance with local law and US law where applicable. Manage responsibilities that go with an international presence, including country agreements and visa and registration requirements. Identify and work with local counsel.
Act as supporting lead contact for and lead responder to any issues that emerge from internal and external audits.
Partner Capacity Building:
Lead relevant CRS staff to help partners identify and resolve management quality issues, and to continually improve quality.
Provide timely, efficient, appropriate technical assistance to staff and partners in management issues.
SRFM compliance in Gateway
Others:
Act for the HoOps in his or her absence and provide support to Finance, HR, Procurement, Fleet & Facility Units
Perform any other duties assigned by the HoOps
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.
Serves with Integrity
Models Stewardship
Cultivates Constructive Relationships
Promotes Learning
Deputy Head of Operations Competencies
Promotes Stewardship of Resources
Ensures Principled compliance
Proactively Manages Risk
Leads Operational Improvements
Supervisory: Travel & Logistics Specialist, IT Manager & Sr. Administrative Officer
Key Working Relationships
Internal:
The Head of Operations, Country Representative, Head of Programming, COPs, Heads of sub-offices, Department Managers, Project Managers and Program Coordinators, Regional Office (particularly the DRD-Ops); HQ- OpEx, HQ Human Resources, HQ Finance, HQ GKIM, OGC, HQ Internal Audit.
External:
Heads of Caritas Internationalist representatives; Church partners; CRS implementing partners; operational partners and colleague organizations; USAID Mission; Center for Disease Control, EU, and other international donors; Local Government; auditors; banking and insurance Institutions; service providers and vendors.
Qualifications
Associate member of the Institute of Chartered Accountants of Nigeria (ICAN) with audit experience
Master’s Degree in Business Administration, Finance, Accounting, Human Resources, or other relevant field.
Minimum five years’ work experience in a management of non-profit, development, and/or humanitarian organization.
Understanding of CRS financial and administrative systems (Sun Systems and Vision accounting software), policies, and procedures preferred.
Experience managing large, complex U.S. government awards; knowledge of relevant regulations.
Knowledge of procurement and general office administration/management issues.
Ability to work in a complex environment and to lead and work with a multi-cultural team.
Computer literate in MS Office, internet, email.
Strong communications and analytical abilities.
Willingness to travel
Disclaimer Clause:
This Job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.
Job Title: Project Driver
Locations: Damaturu, Yobe (3), Maiduguri, Borno (4)
Department: Fleet
Position Band: B-1
Reports to: Driver Team Leads
Primary Responsibilities
Drivers will be responsible for ensuring that the minimum maintenance standard of the CRS/Nigeria’s fleet is the vehicle manufacturer’s specification.
He will also follow up and ensure that routine preventative maintenance schedules for the vehicles are strictly adhered to in a manner that will assure reliable transportation of CRS staff, assets and other goods.
Specific Responsibilities
Make recommendations and implement measures that will safeguard the CRS Nigeria vehicles and vehicle equipment to enhance efficiency and reduce the possibility of theft or damage.
Ensure that daily checks are performed on assigned vehicle before it is driven in the morning.
Completes the Daily Vehicle Reports and submits to the Head driver each day
Check and ensure that all journeys and trips (no matter how short) are recorded using the Vehicle Log Book provided in each vehicle.
Notifies the Head driver immediately in accident situations, after checking that all persons involved are safe and follows the procedure for what to do in case of an accident.
Ensures that fuel does not fall below half a tank in any of the vehicles.
Responsible for ensuring that CRS vehicles are clean at all times
Be familiar with, and ensure adherence to the policies and guidelines in the Vehicle Usage and Maintenance Manuals
Ensure that all travel planning procedures are followed by staff traveling in CRS vehicles and that all the relevant forms are completed
Maintain a file for all vehicle request and all travel related forms
Complete the Motor Vehicle Monthly reports /Fuel Usage report and motor vehicle monthly Maintenance report by the 5th of each month
Ensure that vehicles are driven safely and in line with CRS procedures and regulations.
Any other duties as assigned from time to time by the Driver Team Leads and/or Fleet Officer
Qualifications
Valid Nigerian driver’s license and good knowledge of Borno and Yobe, and Nigerian roads
Minimum Four years’ professional experience in a similar position
Ability to communicate in English Language is essential
Ability to work in a multi-cultural environment
Must be flexible and able to work independently and as part of a team
Good knowledge of vehicle mechanics
Strong leadership abilities
Experience in supervising other staff
Ability to generate VMS reports
Ability to use the Microsoft suite of computer software applications especially MS Word, Excel and Outlook.
Job Title: Field Security Officer
Locations: Yobe (1) and Maiduguri (1)
Project: Emergency
Position Band: C-1
Reports to: Emergency Coordinator, Yobe & Security Coordinator, Borno
Primary Responsibilities
Collection of information regarding safety and security situation in Borno and Yobe states as well as on safety & security issues concerning CRS.
When the Base Radio is set off, do the radio contact at interval of time (Confirmation of MVT, confirmation of important message sent by others means)
Daily tracking and recording of all CRS vehicle field movement.
Follow up of any calls made by Sat phone and radio
Track staff movement and advice Security Coordinator accordingly.
Responding to security relevant incidents with information gathering and informing the security coordinator
With support from Security Coordinator maintain a state-wide network of influential actors and communication of CRS status and mission in the State.
Cover for the Security Coordinator in his absence and support and advice programs staff in the field regarding safety and security information with the support of the Security Coordinator on a daily basis.
Encost field staff on outreach activities providing security support.
Works with Security Coordinator to develop, consolidate and implement operating procedures and contingency plans;
Undertakes continual assessments of equipment (including vehicles) and organizational assets to ensure equipment integrity at all times.
With the support of the Security Coordinator, ensure that responsible guardians Private Security Guards) have the capacities to perform their duties as per the SOPs
With support from the Security Coordinator, conducts monthly safety inspections such as: fire extinguishers, smoke/fire detectors and inspection of CRS facilities in the State as it pertains to health and safety to ensure equipment integrity.
Actively seeks opportunities that will complement ability to fulfil position’s responsibilities as well as further
Monitoring, Analysis and Supervision
Identifies, establishes and manages context appropriate approach to assure CRS facilities are secure
Submits regular contextual updates (weekly/monthly situational reports) to the Security Coordinator
Works closely with CRS field teams to ensure all incidents and accidents are followed up with an official written Incident Report, which is then shared with relevant stakeholders and filed appropriately;
Coordinates regularly with the Security Coordinator on safety and security issues, and fulfil reporting requirements to the Country Office in Abuja.
Required Qualifications, Experience and Skills
Profile of the Candidate (Education, Training, Competences, Skills):
Minimum of 3 years’ experience in the field of community engagement, risk management, safety and security management or other related fields
Degree in Criminology, Peace & Security Studies, Political Sciences or related subject
Professional Certification in security studies.
Be a Nigerian National
Ability to plan and organize work and write clear and concise reports and communicate effectively (both in writing and verbally)
Proven ability to prioritize tasks and meet deadlines
Stable, moral, reliable and robust character and a good team-player
Excellent communication skills, calm, with a good sense of humor
Proven commitment to accountability practices
Excellent Microsoft Office skills (Excel, Word, Emails, Skype, Web researches);
Fluency in oral and written English and Hausa (Kanuri Speaking)
Demonstrable training and capacity building experience
Desired Competencies / Skills
Security background preferable
Proven ability to read maps
Knowledge of other Nigerian local languages
Knowledge of the geography and culture of the Northeast of Nigeria
Previous experience in similar activities with NGOs
Job Title: MEAL Officer
Location: Maiduguri
Project: Emergency
Position Band: C – 1
Reports to: MEAL Manager
Primary Function
Under the direction of the Program Manager, the MEAL Officer will be responsible for all MEAL related activities including, but not limited to: monitoring progress on project indicators, elaboration of M&E tools, conducting needs/market/post activity assessments, beneficiary database management, recalibration of beneficiary targeting at project mid-point, development and implementation of accountability mechanism as well as compilation of monthly, bi-monthly, and quarterly reports.
The MEAL officer will be based in Maiduguri with frequent trips to the project area and will report to the PM, but will also work closely with the CRS Borno State MEAL Coordinator for technical support.
Job Responsibilities
With technical assistance from the Borno MEAL Coordinator and the MEAL RTA, conduct a SMILER workshop at the project start
Track the project performances vs. project indicators
Create and manage databases to ensure the traceability of the project beneficiaries and assistance provided
Conduct a household level baseline study at the start of the project
Regularly conduct on site monitoring and post distribution surveys
Carryout market assessments for new project sites
Regularly collect and analyze market price data.
Review, clean and analyze all project data, including but not limited to: beneficiary registration, baseline study, onsite monitoring, post activity monitoring, price data, final evaluation.
Ensure that the project mid-term evaluation and project’s Real Time Evaluation are conducted in a timely manner and as per donor’s regulations.
Ensure the project final evaluation is timely conducted.
Elaborate, review, and test all M&E tools.
Promote the use of Information Communication Technology for Development (ICT4D) solutions throughout the project including for the registration of beneficiaries, the registration of traders/vendors, the monitoring of the project activities, the post distribution household surveys, the post distribution market surveys, the baseline study, and the mid-term and final evaluations.
Establish and manage a system to track beneficiary and non-beneficiary’s feedbacks and complaints management.
Ensure a timely submission of the baseline study report, post distribution monitoring reports, market monitoring reports, feedbacks and complaints management reports, and evaluations reports.
Support the development and testing of electronic data entry questionnaires using the iFormBuilder (or other software as needed) during periodic surveys and data analysis using appropriate statistical package.
Train enumerators and daily workers on data collection tools and on the utilization of iPads and/or android devices.
Supervise data collection exercises.
In coordination with the Database Officer, maintain the project’s stock of IT equipment (including vendor phones, program phones, solar panels, Bluetooth printers, etc.).
Collect and share lessons learned, best practices, success stories and innovations stemming from program implementation.
Formulate and share clear recommendations for improved programming implementation.
Compile yearly beneficiary data.
Travel:
Travel up to 20% of the time as needed.
Qualifications and Skills
Master’s degree or Engineering Degree in Information and Technology Management, Statistics or any other relevant equivalent degree
At least 3 years full time experience in Monitoring, Evaluation, Accountability and Learning, preferably with an international NGO.
Thorough technical knowledge and experience in MEAL.
Demonstrated experience in database management
Demonstrated appropriateness of quantitative statistical management programs including ACCESS, SPSS, EPI-INFO, STATA and EXCEL
High degree of competency and comfort with information and communication technology used for MEAL
Strong group process design and facilitation skills, including developing and leading workshops
Demonstrated commitment to gender responsive programming.
Excellent organizational, analytical, oral and written communication skills.
Team-oriented and strong interpersonal skills
Ability to work effectively under pressure and to organize and prioritize a variety of initiatives
Demonstrable experience working with Information and Communication Technologies (software and hardware)
Job Title: Driver
Locations: Abuja (1), Akure (1)
Position Band: B-1
Reports To: Driver Team Leads
Primary Responsibilities
Drivers will be responsible for ensuring that the minimum maintenance standard of the CRS/Nigeria’s fleet is the vehicle manufacturer’s specification.
He will also follow up and ensure that routine preventative maintenance schedules for the vehicles are strictly adhered to in a manner that will assure reliable transportation of CRS staff, assets and other goods.
Specific Responsibilities
Make recommendations and implement measures that will safeguard the CRS Nigeria vehicles and vehicle equipment to enhance efficiency and reduce the possibility of theft or damage.
Ensure that daily checks are performed on assigned vehicle before it is driven in the morning.
Completes the Daily Vehicle Reports and submits to the project PMs or/and the Driver Team Leads each day.
Check and ensure that all journeys and trips (no matter how short) are recorded using the Vehicle Log Book provided in each vehicle.
Notifies the project PMs and Driver Team Leads immediately in accident situations , after checking that all persons involved are safe and follows the procedure for what to do in case of an accident.
Ensures that fuel does not fall below half a tank in any of the vehicles.
Responsible for ensuring that CRS vehicles are clean at all times
Be familiar with, and ensure adherence to the policies and guidelines in the Vehicle Usage and Maintenance Manuals
Ensure that all travel planning procedures are followed by staff traveling in CRS vehicles and that all the relevant forms are completed
Maintain a file for all vehicle request and all travel related forms
Complete the Motor vehicle Monthly reports /Fuel Usage report and motor vehicle monthly Maintenance report by the 5th of each month
Ensure that vehicles are driven safely and in line with CRS procedures and regulations.
Any other duties as assigned from time to time by the Driver Team Leads / Fleet Officer
Qualifications
Valid Nigerian driver’s license and good knowledge of Abuja, Ondo and Nigerian roads
Minimum four years professional experience in a similar position
Ability to communicate in English Language is essential
Ability to work in a multi-cultural environment
Must be flexible and able to work independently and as part of a team
Good knowledge of vehicle mechanics
Strong leadership abilities
Ability to generate VMS reports
Ability to use the Microsoft suite of computer software applications especially MS Word, Excel and Outlook.
How to Apply
Interested and qualified candidates should download the “Application Form” and send with a detailed 3-page resume in a single file word document to: NG_HR@global.crs.org
Note
Candidates should state the position and location desired as the subject of their email. E.g. Driver -Damaturu, Yobe.
Interviews will be conducted on a rolling and applications received until this positon is filled.
Applications sent in the required format will be considered and only short listed candidates will be contacted.
Application Deadline 22nd November, 2016.
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