**Administrative Coordinator III** **\-** **\(** **150003AJ** **\)**
**Description**
SUMMARY OF POSITION:
Responsible for the coordination, planning, communication and appropriate expense tracking and processing of reimbursement for PACE as well as other training activities as necessary\. Coordinators will be responsible for one or more of the following focus areas: Clinical Champion Programs and Nursing Seminars; PACE&\#x2019;s Corporate Masters Classes; Professional Affairs; PACE&\#x2019;s Advanced Training Programs and Demo Product Requests\.
ESSENTIAL FUNCTIONS:
May coordinate all aspects of off\-site and on\-site events \(i\.e\. registrations, travel logistics, hotel accommodations, agendas, meeting planning, ordering event materials, catering/reservations, executing contracts, communications, processing payments, etc\.\)
Responsible for maintaining budget to include tracking of events, processing payments, tracking to rectify expenses and maintaining accruals while ensuring compliance to internal and external requirements\.
Maintain compliance and ensure related payments are compliant within Advamed Guidelines\.
Compile information from multiple sources to generate bi\-weekly, monthly, quarterly and yearly budget reports\. Generate focus area specific reports\.May generate event and HCP training reports\.
Coordinate the program surveys and generate reports based on survey results\.
Ensure that contracts, contract renewals, amendments and agreements meet all legal and compliance requirements, are approved by legal, and have proper approval signatures\.
Work with and collaborate with various internal departments to support activities that are consistent with company and department strategy\.
Communicate regularly with internal and external customers to support department and position specific projects\.
Assist in creating and implementing departmental process improvements that are specific the Coordinator role\.
May attend dinners and other functions relevant to position\.
Take on other specific responsibilities as determined by management
Nurse Program
Coordinate attendance information with Accrediting institution to generate CEU certificates\.
Grants Education:
Process Educational Grant submissions and communicate regularly with institutions regarding Grant receipt, status and payments\.
Organize and maintain documentation in accordance with company policy and ACCME guidelines\.
Analyze budget to ensure that all funds are aligned with approved agreements and track the distribution of funds to various organizations\.
Corporate Masters Classes
Establish and maintain the online registration site by establishing a link for each course, loading the course agenda, objectives, etc\.
Advanced Training
Maintain the Advanced Training contracted surgeon listing\.
Maintain PACE SharePoint Sites by adding, deleting and updating information\.
Work with Key Opinion Leaders who support Clinical Education initiatives, to establish program topics, collect presentations and ensure presentations are reviewed and approved by MARCOM in a timely manner, arrange lab needs based on KOL guidance, create binders based on KOL presentations, and provide post program surveys to KOLs\.
**Qualifications**
Education required/ preferred:
Bachelor&\#x2019;s degree; or Associate&\#x2019;s degree and 2 years of Physician Education experience; or 4 years of Physician Education experience\.
Background in healthcare education, conventions or meeting planning preferred\.
Experience:
Excellent knowledge of Microsoft Office including Outlook, Excel \(advanced\), Word and PowerPoint
Strong planning and organization skills
Must be efficient at multi\-tasking and time management
Excellent attention to detail
Excellent written and verbal communication skills
Strong interpersonal and relationship building skills\.
Positive attitude and willingness to learn
Proactive in taking on new roles and responsibilities
Demonstrated ability to simultaneously work against multiple objectives\.
Skills/Competencies:
Strong Customer Focus
Interpersonal Savvy
Managing and measuring work
Planning
ORGANIZATIONAL RELATIONSHIPS/SCOPE:
Supports the efforts of the Clinical Education team
Together Medtronic and Covidien are working to improve how healthcare addresses the needs of more people, in more ways and in more places around the world\. As one company, we can accelerate and advance our ability to create meaningful innovations \- but we will only succeed with the right people on our team\. This is the ideal opportunity to join us, and be part of our commitment to the health of others\.
We know the combined resources of Medtronic and Covidien will be transformative, creating new methodologies and new opportunities\. Whatever your specialty or ambitions, you can make a difference at Medtronic &\#x2013; both in the lives of others and your career\.
Medtronic is a $27\.8b company with more than 85K employees in more than 160 countries\.
It is the policy of Medtronic to provide equal employment opportunity \(EEO\) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law\. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities\.
This employer participates in the federal E\-Verify program to confirm the identity and employment authorization of all newly hired employees\. For further information about the E\-Verify program, please click here: http://www\.uscis\.gov/e\-verify/employees
Please note that the &\#x201c;Essential Job Functions&\#x201d; are listed under the sections titled &\#x201c;What is the work I will be doing?&\#x201d; and &\#x201c;Are you able and willing to work under these conditions?&\#x201d;\.
**Disclaimer**
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification\. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position\.
**Primary Location** **:** North America\-United States\-Connecticut\-New Haven
**Job** **:** Administration
**Organization** **:** United States
**Job Posting** **:** Apr 1, 2015, 2:14:34 PM