**Please note our Application Rounds for the 2015-16 school year:**
_Round 1: Application due October 26, 2014
Round 2: Application due December 28, 2014
Round 3: Application due March 1, 2015
Round 4: Application due April 19, 2015_
**We will reach out to you within the first two weeks following an application deadline. If you apply following one of our deadlines, you will not be contacted until the next hiring round. **
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**About KIPP St. Louis:**
Founded in 2009, KIPP St. Louis is a growing network of free, open-enrollment, public charter schools offering a choice to families and a college-preparatory education to children in St. Louis city. KIPP St. Louis currently serves 550 students across two schools. KIPP Inspire Academy (founded in 2009) serves students in grades 5-8 and KIPP Victory Academy (founded in 2014) serves students in grades Kinder and 1st and will eventually grow through 4th grade. This year, KIPP St. Louis is launching two additional schools, KIPP Wisdom Academy Elementary School and KIPP Triumph Academy Middle School, with plans to ultimately serve more than 2500 students in grades Pre-K-12. KIPP St. Louis’ mission is to serve as a catalyst for education reform by establishing and supporting a world class network of public schools that develop in all of our students the knowledge, skills, character, and pursuit of excellence necessary to succeed in high quality high schools and colleges and the world beyond.
**About KIPP St. Louis Elementary Schools:**
KIPP Victory Academy and KIPP Wisdom Academy are college preparatory public elementary schools modeled after the nationally acclaimed KIPP (Knowledge is Power Program) school model known for its high expectations and focus on academic results. Our schools grounded in the belief that kids deserve a nurturing, challenging, joyful environment in which to learn, grow and achieve at the highest levels. At KIPP St. Louis Elementary Schools we will work to ensure that our scholars understand who they are as a person and where they are academically to inform their movement towards their best self. Our scholars will be empowered to see themselves as a person that matters to the world and will be able to voice their needs, thoughts and academic knowledge in a scholarly way. Our mission is to nurture our scholars’ academic knowledge, skills, and character strengths so that our scholars have what they need to excel in post-primary school and college, and build a better tomorrow for themselves and us all.
**Position Overview**
This position is responsible for overseeing the school office, student records, transportation, food service, facility management and operational compliance. This includes maintaining complete student files for each child (for example, class schedules, report cards, attendance, etc.), ensuring accurate and thorough data in multiple student information systems, and playing a critical role in the school’s day-to-day operations.
This individual will also serve as an integral part of the school’s leadership team. The Director of School Operations reports directly to the School Leader but also will have some other reporting responsibilities, including to the Executive Director and Chief Operations Officer of KIPP Saint Louis. The Director of School Operations is formally evaluated by the School Leader.
Duties and Responsibilities
**Student Records**
* Oversee the implementation of the school’s Student Information System to ensure that it includes accurate data with respect to daily attendance, student grades, student meal counts, student discipline and withdrawal information. The Director of School Operations also will be responsible for delegating some related clerical tasks to other school office administrative staff
* Oversee student enrollment process, assisting with student recruitment, the development of the new student enrollment packet and maintaining all lottery records
* Administer and collect student records for all students including immunization records, lunch applications, home language surveys, emergency contact forms, press release forms, etc.
* Work to ensure that accurate student data is present and updated across each of the school’s different systems, including the NWEA
**Parent and Stakeholder Communication**
* Interface with students and families on a regular basis in a warm and professional tone
* Serving as a primary phone and reception contact for all visitors to the school; providing accurate information for community members inquiring about our program, our organization, student enrollment, teacher/staff recruitment, etc.
* Ensure that all families receive a copy of the student and parent handbook at the beginning of the school year and that a copy of this document is on file for reference
* Ensures that the school is utilizing the student information system to create and distribute report cards three times per year and progress reports every Friday
* Ensures that all relevant service providers are made aware 100% of the time of any changes in the schedule to make necessary adjustments and avoid unnecessary costs (sample providers include the food service provider, transportation company, etc.)
**Office Operations Management**
* Develop and manage systems to ensure that the office is running smoothly and that everyone has what they need to be efficient and effective in their work. Specific systems include, but are not limited to:
* Procurement of office supplies and technology needs
* Visitors
* Office upkeep and maintenance
* External materials (development folders, teacher recruitment flyers, media pamphlets, etc.)
* Meeting setup/take down and communicating next steps
* Performing administrative duties such as filing, copying, faxing, typing schedules, letters, booking travel, etc.
* Ensure that a continual supply of the most frequently used items is available in the supply closet for teacher use (including, for example, pens, pencils, copy paper, etc.).
**School Operations Management**
* Ensure that the regional office receives all information necessary to successfully complete Core Data screens in advance of the deadlines required by DESE
* Coordinate/supervise breakfast, lunch, and snack scheduling and distribution (including Saturday School)
* Collaborate with school transportation provider to ensure that all students who are eligible for transportation receive transportation in the most reliable, most efficient and most cost-effective way possible
* Order and maintain all inventory for the school, ensuring that the school adheres to all regional policies with respect to inventory, asset allocation and asset tracking
* Ensure that the school has a comprehensive medical policy for students and that the policy is followed, including with respect to ensuring that students are only provided medication in the appropriate way, that each administration is documented and that there is a comprehensive log of who gave each dose and the time it was given
* Assist with the clean-up of our building after student emergencies or events
* Serve as a full-time and engaged member of school staff, including monitoring daily dismissal, accompanying students on field lessons, assisting with student enrichment activities, and working with other staff members to ensure fulfillment of the school’s mission
* Ensure that the school has an emergency protocol in place and adheres to all state and federal requirements related to conducting safety drills (including fire drills, intruder drills, tornado drills, etc.)
* Ensure that the school satisfies all National School Lunch Program requirements, including collecting and evaluating NSLP lunch forms, managing the daily lunch attendance process, and reporting monthly meal counts
* Work with staff members to assist in the preparation for and running of school-wide events, including Back to School Night and Parent Teacher Conferences, by ensuring that all set-up, coordination and breakdown is complete
* Scheduling routine facility maintenance with local contractors, including routine technology maintenance and the fixing of school assets like desks and chairs
* Maintaining comprehensive files regarding staff attendance, ensuring that there is documentation on file to support all staff absences
* Assist other members of the school’s leadership team, including grade level chairs, in the planning and execution of school programs and events
* Works with the school’s Director of Special Education and intervention team to ensure that the school is satisfying all state and federal requirements related to special education and Title I
* Assist the School Leader with budget implementation and management
* Lead the school’s efforts in the area of energy and utility management in the building
**State and National Testing Administration**
* Ensures that the NWEA roster files are uploaded prior to the testing window each year so that students can take the NWEA tests during the prescribed time frames. Assist with any and all duties related to coordinating the NWEA administration
* Ensures that the school follows all of DESE’s policies and procedures with respect to administering the MAP assessment by serving as the school’s testing coordinator
**Transportation**
* Ensures that 100% of transportation requests are addressed within 48 hours of written notice and that necessary changes are relayed to the transportation provider while also ensuring that all student bus routes are accurately inputted into the school data system
* Ensures that documentation exists to support each time a student is sent home in a cab and that the bill for that cab is assigned to a student’s account, if applicable
**Qualifications**
* Bachelor’s degree in business or a related field
* 3 years of administrative assistance experience
* Computer literacy
* Excellent organization and project management skills; ability to implement programs, manage details, and work independently; ability to develop, revise, and implement procedures and systems; and ability to manage multiple projects and set priorities accordingly
* Strong judgment and decision-making skills
* A passion for working in the city of St. Louis and a passion for the mission of KIPP St. Louis
* Dedication to helping children grow and learn
KIPP St. Louis is committed to a policy of equal treatment for all individuals applying for employment at our school. KIPP St. Louis does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.
*Job Position:* Manager of School Operations
*Organization:* KIPP St. Louis
*City:* St. Louis, MO
*Grade:* K; 1
*Type:* Leadership & Support Staff
*Full Time/Part Time:* Full-Time
*Email:* ebleier@kippstl.org
*Start Date:* 2015-16 School Year
*School Phone:* 314-865-2624
*School Fax:* 314-776-2098
*The Organization:* KIPP St. Louis 2647 Ohio Avenue St. Louis, MO 63118