Summary: To ensure you are getting the most out of your intranet solution, this blog covers 7 lesser known intranet features that have a big impact.
I have the pleasure of working with hundreds of organizations each year to assist with their intranet evaluation process, as well as assess the benefits that an Intranet Connections’ Intranet Solution can provide.
Our process begins by gathering a firm understanding of our customers current business challenges, then conducting a product demo that features the specific intranet applications built to meet those needs.
The most commonly used intranet applications include:
Documents & Policies
Online Forms with Automated Workflows
Company News
Calendaring
Employee Directory
However, there are a variety of applications within the software that you may not be using! In this blog, I will walk through a variety of applications within our intranet solution, and how they can be utilized in your organization.
These include:
1. Employee Recognition
Employee recognition is a great way to improve employee engagement within your organization. The Employee Recognition app is an open app meant to be a public application, accessible by employees to recognize a colleague for a job well done. With content posting approval, posts can be reviewed prior to going live.
2. Online Knowledgebase
Your intranet should act as a one-stop-shop for all employee information. The answer to “where do I find ____?”, the document repository will certainly help accomplish this. However, for quick questions and answers, an Online Knowledgebase is your best bet. You can create a knowledgebase application for each department, with information displayed through text, images, videos and uploaded files. Our Enterprise Search functionality even displays a preview of your knowledgebase items to pull up information quickly.
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3. Resource Library
The Resource Library has a check in/out feature, which is beneficial for any internal assets that there is only one copy of. These can be physical assets, such as books and company vehicles, or virtual assets, such as Microsoft License keys.
4. Video Library
You can embed videos on your intranet solution as a resource of information for your staff. Videos are great for marketing updates, how-to questions, or messages from the CEO. Having a library of all your internal videos makes them easier to locate on your company intranet.
5. Company Store
The Company Store can be used for posting items for sale, such as branded logo wear, or internal inventory tracking. The ability to create multiple company stores on your intranet allows you to use this application in different ways. Some of our current credit union customers, for example, use the Company Store to order office supplies from the main branch.
6. Subscription Renewal Tracking
Most organizations have subscriptions or contracts with a number of different vendors, and tracking the renewal dates may currently be done through an excel spreadsheet. The Appbuilder tool on your intranet allows you to create custom apps, such as contract/subscription tracking. Using folders helps to group these into different types of renewals, and the “review date” reminder field sends auto-notifications when your subscriptions are coming up for renewal.
7. Corporate Contacts
The Employee Directory is a great tool for finding your colleagues within the organization. However, there are likely also external contracts that you need to keep and share with other employees within the company. Corporate Contacts allows you to create lists of external contacts with their contact details, and folders allow you to group them together with security permissions.
These are just a handful of the features available to you in our intranet solution. There are over 100 features built-in to our intranet software, some of which you may not be aware of. To ensure you are getting the most out of your intranet, subscribe to our blog for exclusive tips, tricks and intranet ‘how-tos’. Don’t have an intranet yet? Request a live demo from one of our product experts.
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