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If an out-of-district placement is recommended, the CPR Coordinator will forward the CPR report with the review team’s recommendations to the Assistant Superintendent of Special Education Services for approval.
The Assistant Superintendent of Special Education Services will notify the CPR Coordinator, the Senior Manager of Special Education Operations/ Fiscal Management, the Senior Manager of Special Education Programs, and the SOAR Program Specialists of the approval.
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Special Education
Operations/ Fiscal
Operations/Fiscal
Management will
The assigned SOAR Program Specialist will forward the referral documentations to the recommended facility for consideration to accept the student.
Once the facility indicates acceptance of the student, the assigned SOAR Program Specialist will contact the sending school to schedule a placement ARD/IEP meeting.
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The sending school will implement the student’s IEP until a nonpublic facility is approved by TEA. The campus LSSP and the district support personnel will assist the sending school to come up with a plan to address student needs while awaiting for transfer to the receiving facility.
Once TEA approval is received, the receiving facility Program Specialist will inform the sending school to order transportation.
The sending school will withdraw the student before the agreed upon start date for the transfer.
The receiving facility will enroll student on or before the agreed upon start date for the transfer.
The sending school will ensure that the cumulative records, immunization records, and student’s special education audit folder are sent to the assigned SOAR Program Specialist when the student changes schools.
The receiving facility will implement the new IEP and related services and document student progress.
The receiving facility Program Specialist will monitor the implementation of student IEP and related services at the facility.
The receiving facility Program Specialist will monitor student progress towards the reintegration goals within the estimated timeline.
When a child who is already served in a self-contained classroom shows increasingly severe challenging behaviors that pose a threat to the safety of the student and/or other people despite the consistent implementation of the Behavior Support and Intervention Plan (BSIP) and other intervention supports, follow the Central Placement Review (CPR) request procedures below for out-of-district placement while continuing to thoroughly document problematic behaviors:
The Special Education Chairperson or case manager contacts the assigned Special Education Program Specialist and the campus Licensed Specialist in School Psychology (LSSP) to conduct audit folder review and to schedule an observation of the classroom/environment in which the behaviors occur.
The assigned LSSP will provide consultation and may recommend additional behavioral interventions to minimize the behavioral concerns with the assistance of the district's Behavior Program Specialist (for students with behavioral concerns) or the Autism Support Team (for students with autism). Note: Parental consent must first be obtained.
The assigned LSSP will complete a consultation report with the Behavior Program Specialist or the Autism Support Team to document the consultation findings and recommendations.
The campus staff will implement the recommended interventions and document progress.
If additional interventions fail to minimize the behavioral concerns and a CPR is warranted, the assigned LSSP and program specialist will forward the recommendation for CPR to the Field Office Senior Manager for approval.
With the approval from the Field Office Senior Manager, the assigned LSSP or Program Specialist will email the CPR scheduler (Renee Garner) and provide relevant student information (student name, school, grade, age, eligibility conditions, current placement) and staff information (Field Office Senior Manager, Program Specialist, LSSP, Special Education Department Chairperson) to schedule for a meeting. Note: Do not schedule for CPR if the student is not enrolled in the district or the required consultations have not been completed.
The assigned Program Specialist and LSSP will assist the Chairperson or case manager to complete the Placement Review Request Form.
The assigned Program Specialist will complete the Placement Review Readiness Checklist and forward the completed electronic Placement Review Readiness Checklist to the CPR coordinator five school days prior to the scheduled CPR date.
The Chairperson or case manager will forward the completed electronic Placement Review Request Form and LSSP Consultation Report to the CPR coordinator, and deliver the student’s special education audit folders to the Office of Special Education Services five school days prior to the scheduled CPR date. Note: CPR appointment will be cancelled if required documents and folders are not received by the due date.
At least one teacher, case manager, and one administrator who work with the student must attend the CPR.
The CPR report with the review team’s recommendations will be forwarded to the Assistant Superintendent of Special Education Services for approval.
The Assistant Superintendent of Special Education Services will notify the CPR facilitator, the Senior Manager of Special Education Operations/ Fiscal Management, the SOAR Program Specialists, and the Field Office Senior Manager of the approval.
If placement at an out-of-district facility is approved, the assigned SOAR Program Specialist will forward the referral documentations to the recommended facility for consideration to accept the student.
Once the facility indicates acceptance of the student, the assigned SOAR Program Specialist will contact the sending school to schedule a placement ARD/IEP meeting.
The receiving facility administrator or designee will be invited to participate in the placement ARD/IEP meeting.
The sending school will complete the ARD/IEP forms and necessary supplements before the placement meeting.
The receiving facility Program Specialist will review and revise, if necessary, the completed ARD/IEP forms and supplements before the placement meeting.
The receiving facility Program Specialist will facilitate the placement meeting.
The receiving facility Program Specialist will forward relevant documents to the Texas Education Agency (TEA) for approval.
The sending school will implement the student’s IEP until a nonpublic facility is approved by TEA.
Once TEA approval is received, the receiving facility Program Specialist will inform the sending school to order transportation (transportation request can become effective in 1-5 school days).
The sending school will withdraw the student before the agreed upon start date for the transfer.
The receiving facility will enroll student on or before the agreed upon start date for the transfer.