UNIFIED SCHOOL DISTRICT 428 BOARD OF EDUCATION MEETING
May 9, 2016 5:00 p.m.
1. CALL TO ORDER Mrs. Carter
1.1 Roll Call
1.2 Adoption of Agenda
1.3 Recognition of Visitors
1.4 Request to Speak Reminder
• Persons may present ideas or concerns regarding USD 428. The Board will take no action at this meeting. Such items will be referred to the appropriate administrator(s) for future information and researched and reported back to the Board at a later meeting. Personalities and behavior of employees are not to be presented during this period but are to be reported to the employee’s immediate supervisor. The president shall determine the amount of time to be spent for citizen participation.
1.5 Citizen’s Open Forum
2. RECOGNITIONS / ACHIEVEMENTS Mrs. Carter
• Introduction of Coach Tim Brooks
3. STAFF / STUDENT PRESENTATIONS Mrs. Carter
• Speech Student Qualifies for National Competition / Out-of-State Travel
At the west Kansas district speech national-qualifying tournament, GBHS junior Aaron Miller placed third in Original Oration, qualifying him for competition at the National Speech and Debate Tournament at Salt Lake City, Utah, on June 12-17, 2016. Congratulations, Aaron! Travel plans and related expenditures will be presented for board consideration.
4. COMMUNICATIONS Mrs. Carter
• Board Members’ Comments
• USD 428 Education Foundation
• Written Communications / Correspondence
The BOE received a note of appreciation from the Kansas Wetlands Education Center for the district’s provision of a bus for the KWEC-sponsored Wild Goose Chase 3K/5K at Cheyenne Bottoms. (Folder 4.0)
5. UNFINISHED BUSINESS
A. None Mrs. Carter
6. NEW BUSINESS
A. Approval of KASB Membership for 2016-2017 Mrs. Carter
The BOE has utilized the services of the Kansas Association of School Boards during the past year, receiving assistance in such areas as policy development, personnel, negotiations, school improvement, and legal services. The membership cost for 2016-2017 is $11,548, which is identical to the previous year’s rate. The district’s 2014-2015 budget includes dollars for this expenditure. The administration recommends approval of membership as well as the Legal Assistance Fund @ $1,650 (same as the previous year). The total cost for renewal is $13,198. (Folder 6,A)
B. Approval of 2016-2017 BOE Meeting Schedule Mrs. Carter
In order to plan for the 2016-2017 year, the administration asks approval of the BOE meeting schedule. Please be prepared to discuss the proposed dates and times and consider approving the 2016-2017 schedule.
2016-2017 Regular Meetings:
July 18, 2016 December 12, 2016 May 8, 2017
August 15, 2016 January 9, 2017 June 12, 2017
September 12, 2016 February 13, 2017
October 10, 2016 March 13, 2017
November 14, 2016 April 10, 2017
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2016-2017 Luncheon Meetings:
Thursday September 29, 2016 at Riley
Thursday October 27, 2016 at Middle School
Wednesday November 30, 2016 at Jefferson
(No December Luncheon Meeting)
Thursday January 26, 2017 at Eisenhower
Tuesday February28, 2017 at Park
Thursday March ¬30, 2017 at ¬High School
Thursday April 27, 2017 at Lincoln
(No May Luncheon Meeting)
C. Approval of 2016-2017 Student Insurance Mrs. Carter
The district maintains student insurance for school-sponsored and supervised activities. For 2016-2017 the administration recommends coverage through Student Assurance Services, Inc., with a plan providing no deductible and a maximum benefit per claim of $25,000, as scheduled. (Folder 6,C)
Group Activities KSHSAA $25,000.00
Non Sports All Pupils PK-12 (2,988 students) x $4.50 13,446.00
Total $38,446.00
D. Approval to Alter DEC Summer Schedule Mrs. Carter
The administration requests BOE approval to alter summer hours at the District Education Center by closing the office Friday afternoons beginning May 27 through and including July 29, 2016. Employees will have the opportunity to work their number of contracted hours.
E. Approval of Paper Bid Mrs. Carter
Copy paper bid requests were sent to six paper vendors, and a bid summary of the responders is provided below. The administration recommends acceptance of the total low bid of $20,084.80 from XPEDX. The prior-year paper bid projected a need for 960 cartons of white copy paper (bid total $25,456.00). When possible, the district has utilized electronic transmission of documents in order to conserve copy paper usage, and the 2016-2017 bid for 840 cartons ($20,084.40) reflects that focus, with a savings of $5,371.20.
Office Products 8.5 x 11 840 cartons @ $25.50 $21,420.00
1204 Main 11 x 17 40 cartons @ 38.60 1,544.00
Great Bend, KS 67530 $22,964.00
School Specialty 8.5 x 11 840 cartons @ $26.23 $22,033.20
W6316 Design Drive 11 x 17 40 cartons @ 58.00 2,320.00
Greenville, WI 54942 $24,353.20
XPEDX (Veritiv Operating Co.) 8.5 x 11 840 cartons @ $22.59 $18,975.60
1970 S. West Street 11 x 17 40 cartons @ 27.73 1,109.20
Wichita, KS 67213 $20,084.80
Additionally, quotes were requested for pastel and bright copy paper as well as card stock. Two companies responded. Purchases will be made.
7. CURRICULUM AND INSTRUCTION Mrs. Carter / Mr. Popp
A. Assessments Updates
State Assessments. USD 428 has completed all state assessments in all grade levels. Last year was a baseline year, so this year we should be able to start seeing some data. The district will not see the data, though, until September or October.
Scoring Multi-Disciplinary Performance Tasks. Teachers used part of the March Curriculum Day to grade MDPTs. This took much time, but teachers did get to see how students respond to these items.
AIMSweb Assessments. The district is winding down the end of the AIMSweb assessments K-8. These assessments have been a monumental shift, for our district now has data to show how students are progressing throughout the year. We are excited to review the data.
MAP Assessments. The high school completed another round of Measure of Academic Progress (MAP) assessments. This is the first year with these, and we are just starting to get a wealth of information. The next step will be to get the teachers to see and use the data to enhance their instruction.
B. K-6 English Language Arts Pilot.
The K-6 ELA Curriculum Committee would like to pilot the McGraw Hill programs of Wonders and Open Court for their adoption for the 2017-2018 school year. This would be the same curriculum across the district. Wonders is a comprehensive ELA program, and Open Court is a K-3 ELA program with a much more explicit teaching program to follow. The administration recommends approval.
C. Math and English Language Arts Tier 2 Curriculum. With the assessments, it has become clear that some students need intervention. A system has been set to intervene for them, but we need better resources to help meet that intervention need. The 95% group for ELA and Number Worlds for Math are both one-time costs that will provide intervention strategies for use in every building. The cost is roughly $20,000 for each resource.
D. 2016 Summer Professional Development
ELA Pilot Training TBA
Administrator Retreat June 23
7-12 Math Training August 9. (½ day MS; ½ day HS)
Foreign Language Training TBA
Instructional Coaches Training TBA
SECD Training July 25 – Second Step Training for Elementary and Middle School – (time TBA). Eisenhower – Blythe Murphy; Jenni Wittig, Laurie Harwood; Sarah Schartz, math coach.
K- iPad Integration July 7-8 – Julie Jacobs – DEC Meeting Room – 8:30-3:30 (???)
LETRS Module 1-10 (1/2 credit per day) MNU…. $45 per ½ credit)
July 11-15 and July 18-22, 2016 – Robi Alstrom – DEC Meeting Room – 8:30-3:30 (??)
Fred Jones for New Teachers and Second Year Teachers (optional)
July 29, August 1-2 – 8:00-3:30 (???)
New Teacher Orientation
August 3-9 – 8:00-11:30 (At DEC) 1:00-3:30 (In Classrooms)
Mentor/Mentee Luncheon – August 3rd – GBMS (??)
E. Beginning of 2016-2017 School Year Calendar
• August 3rd – New Teacher Orientation (5 Days)
• August 10th – Teacher Work Day
• August 11th – Building Day
• August 12th – Collaboration Day
• August 15th – District ½ day; Building ½ day
• August 16th – Teacher Work Day
• August 17th – 1st Day with Students
F. Curriculum Meeting Minutes (Folder 7,F)
Curriculum Steering Committee: 5/3/16.
Professional Development Council: 5/2/16.
8. BUSINESS / OPERATIONS / CLERK /
STATE AND FEDERAL PROGRAMS Mrs. Carter / Mr. Thexton
A. Activities and Athletics Photography
B. Schedule Special BOE Meeting
Mr. Thexton requests that the BOE will set a brief special meeting at the District Education Center at 7:30 a.m., on June 30, 2016, at which time the administration will propose expenditures, transfers, and closing balances for the 2015-2016 budget.
9. SUPERINTENDENT’S REPORT Mrs. Carter / Mr. Reed
A. Back to School Celebration
B. Walking School Bus Update
C. Summer Hours
D. Kindergarten Start of School
E. Administrator Retreat
10. FINANCIAL PRESENTATION Mrs. Carter / Mr. Thexton
A. Bills and Financial Reports
11. EXECUTIVE SESSION Mrs. Carter
The BOE will go into executive session.
12. CONSENT AGENDA Mrs. Carter
A. Approval of BOE Mtg. Minutes (April 11 and 28, 2016) (Folder 12,A)
B. Acceptance of Bills and Financial Reports
C. Personnel Report (Folder 12,C)
Licensed Teacher Resignations
Mr. Austin Russell, Band Instructor at GB Middle School.
Mrs. Teresa Frieb, Teacher for BT County Co-op of Special Education.
Licensed Teacher Appointments
Mr. Tim Brooks, Assistant Activities Director/Strength-Conditioning and Head Boys Basketball Coach at GB High School.
Mr. Dustin Klassen, Teacher of Physical Education at Jefferson Elementary School.
Ms. Priscilla Rose, Teacher of Grade 4 at Eisenhower Elementary School.
Letter of Intent Withdrawal
Ms. Taylor Habiger, Previously accepted position at Jefferson Elementary School.
13. UPCOMING MEETING DATES Mrs. Carter
•GBHS Commencement: at 5:00 p.m., on May 15, 2016, at Memorial Stadium. (BOE members are asked to meet at 4:30 p.m., in the GBHS gymnasium.)
14. ADJOURNMENT Mrs. Carter