STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) June 17, 2014
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Douglas L. Thompson, Vice-Chairman Keja Whiteman, Travis Becker, Stephanie Kessler and Larry Allen. County Clerk and Clerk of the Board Julie A. Freese was present for the meeting.
Travis Becker moved, Keja Whiteman seconded, to approve the Agenda, as amended. Motion carried unanimously.
Travis Becker moved, Larry Allen seconded, to approve the Minutes of the Regular Meeting held June 10, 2014, as amended. Motion carried unanimously.
Stephanie Kessler moved, Larry Allen seconded, to accept the regular bills for payment. Motion carried unanimously.
Name Department Name Invoice Description Total Cost
Ace Hardware-Lander Co Sheriff/Vehicle Mtce Materials/Supplies – 1207 $56.95
Ace Hardware-Riverton Co Buildings – Admin Materials/Supplies-100290 $8.27
Airgas Intermountain, Inc Transportation/Vehicle Mtce Welding Supplies $208.55
American Pizza Partners, L.P. Search & Rescue Search & Rescue $28.00
API Systems Integrators Buildings Services $3,588.73
App Unipath LLC Jail Inmate Medical $334.00
Bailey Enterprises, Inc County Sheriff Fuel,Parts,Supplies & Services $156.66
Baseline Equipment Company Jail Safety Devices $1,078.80
Big Horn Water Juv Det Alternative Detention Water $102.50
Bill’s Quality Auto Glass Ambulance Windshield Repair $389.01
Bob Barker Company, Inc County Sheriff Inmate Supplies $485.64
Bowdel Steven P. Jail Medical Services $562.50
Bull’s Service & Towing LLC Vehicle Maintenance Service $74.27
Capital Business Systems, Inc Segregated Supplies & Maintenance Contrac $307.22
Carquest Auto Parts Segregated Parts & Supplies $780.17
CD Signs & Supply County Sheriff Signs & Supplies $240.00
Clifford,Gregory P. MD PC Jail Inmate Medical $5,352.00
Communication Technologies, Inc Co Sheriff/Support Services Maintenance Agreement,Repairs $1,797.00
Dubois Frontier, The Elections/Suport Services Advertising $194.50
Dubois Telephone Exchange E911 Program Windy Ridge Lease Agreement $560.00
Dubois, Town of Ambulance 1100006 -107 C Street $81.12
Duckwall-Alco Stores Inc Ambulance Supplies $60.31
Edwards Communications Co Sheriff/Ambulance Advertising $1,025.00
Encana Natural Gas Inc Segregated Cng Costs $654.95
Farmer Bros. Co. Jail Coffee $630.49
Federal Express Corp County Sheriff Shipping Fees $67.03
Food Services of America Jail Prisoner Board $13,070.18
Fremont Broadcasting Ambulance Advertising $200.00
Fremont Co Search & Rescue Search & Rescue Reimburse Expense $959.89
Fremont Co Wellness Reimbursement Health Promotion Wellness Reimbursement $15,650.00
Fremont County Detention Jail Inmate Trust Drawer #4 $136.60
Fremont County Sheriff Juv Det Alternative Detention Lunches For Drc $262.50
Fremont Ears Nose & Throat Jail Inmate Medical $219.00
Fremont Orthopedic Assoc Jail Inmate Medical $190.00
G Bar G Veterinary County Sheriff Supplies-Dori $35.00
Globalstar USA Search & Rescue Satellite Phone Service $113.08
Good Place, The Search & Rescue S & R Maps $33.00
Hammer Electronics County Sheriff Account #10002410 $26.97
High Country Hearing Center Jail Inmate Medical $96.00
High Plains Power, Inc Dispatch Center Repair Services $671.32
Hometown Oil Co Vehicle Maintenance Oil $92.00
Huish, Vonda Emergency Management Reimburse Expenses $54.60
Intoximeters Inc Jail Inmate Supplies $462.50
Jeffrey City Water Sewer District Road Material Inventory Water Payments $1,180.00
Keeley, Alexandra Dispatch Center Reimburse Expenses $284.31
KONE, Inc Co Buldings Elevator Maintenance $1,063.83
Lancaster, Rebecca G Adult Drug Court Reimburse Expenses $270.48
Lander Marine & Kawasaki Search & Rescue S & R Repairs $170.95
Lander Medical Clinic PC Jail Inmate Medical $1,121.50
Lander Valley Physicians Practice Jail Inmate Medical $1,390.00
Lander’s Main St Car Wash LLC County Sheriff Wash Time $35.03
Linton’s Big R Store County Sheriff Uniform Supplies $169.95
Little America Hotels & Resorts Inc Voca Grant – Attorney Lodging/Meals/Phone $891.00
Lyles, Jesse County Sheriff Reim. Mileage $21.84
McKee Law Office, PC County Commission Wilkinson Private Rd Hearing $6,225.00
Miller, Joni Computer Services Reim. Expenses $43.68
Moore Medical, LLC Ambulance Medical Supplies $2,740.08
Mr D’s Food Center Inc County Sheriff Supplies- Account 150 $1,283.69
Napa Auto Parts-Lander Vehicle Mtce/Ambulance Parts &/Or Supplies $1,538.70
National Business Systems, Inc County Treasurer Postage Prepayment $1,500.00
Noble Medical, Inc County Sheriff Drug Testing Supplies $400.00
Norco, Inc Segregated Rentals,Oxygen,Supplies $5,188.60
Northeast Wisconsin County Sheriff Training $425.00
One Stop Market Co Sheriff/Search & Rescue Sheriff’s Dept $205.42
Osage Industries, Inc Ambulance Parts $163.72
Palace Pharmacy Jail Inmate Rx’s $14,494.06
Phillips, Adam E. District Court Court Representation $3,600.00
Postmaster Jail/Ambulance Supplies $945.55
Reed’s Moghaun Office Supply Segregated Office Supplies $14,381.99
Reynolds,Terry L. Jail Inmate Uniform Repair $179.30
Riverton Ranger, Inc Health Nurse Advertising,Subscriptions $225.00
Riverton Tire & Oil Co, Inc Vehicle Mtce/Ambulance Tires,Parts,Spls,Services $34,920.82
Rocky Mountain Wash LLC County Sheriff Vehicle Wash $99.00
S & W Healthcare Corporation Ambulance Medical Supplies $396.00
Sagewest Health Care Jail Inmate Medical $21,225.81
Scott, Colleen Ambulance Reimburse Expenses $25.00
Skaggs Companies, Inc County Sheriff Uniforms/Supplies $5,291.85
Snider, Yvonne Voca Grant – Sheriff Reim. Mileage & Or Expenses $317.52
Specialty Towing Auto & RV County Sheriff Towing Charge $163.00
Stroupe Pest Control Inc Co Buildings – Admin Pest Control $395.00
Swanson Services Corporation Jail Inmate Supplies $413.00
Sweetwater Aire LLC Co Buildings – Admin Services/Materials $170.00
Sweetwater County Sheriff Jail Inmate Medical $9,765.00
Synapse, Inc Road Material Inventory Crushed Base Material $5,906.14
Taylor Creek Exxon County Sheriff Car Wash $20.00
Telewest IV, Inc Jail Inmate Supplies $2,307.06
Terminix of Wyoming Ambulance Services-107c St Dubois $75.00
Tyler Technologies Inc County Clerk Microfilm $377.75
Ultramax County Sheriff Ammunition $11,611.00
Union Telephone Company County Sheriff Cellphone Charges $1,596.31
Verizon Wireless Juvenile Drug Court Account #471867696-00001 $195.17
Western Printing, Inc County Sheriff Printed Supplies $96.00
Wind River Anesthesia Consult Jail Inmate Medical $1,012.00
Wind River Radiology PC Jail Inmate Medical $45.00
Wind River Ranch Supply LLC Capital Revolving Fund Fencing For Green Mtn Camp $6,311.18
Wind River Towing County Sheriff Tow Abandoned Vehicle $160.00
Wnuk, Lorrie County Sheriff Training $370.00
Wy Dept of Health Health Nurse 8th Quarter Payroll $43,000.00
Wyoming Dept of Transportation Segregated Fuel From Wydot $4,524.00
Wyoming.com Co Sheriff/Ambulance Internet Svcs- 115138 $1,954.16
Zillmer, Joseph Ambulance Reimburse Expenses $5.70
$263,983.46
Travis Becker moved, Stephanie Kessler seconded, to accept a voucher from Wyoming Behavioral Institute in the amount of $3,425.00 for a Title 25 patient. Motion carried unanimously.
Larry Allen moved, Stephanie Kessler seconded, to accept a voucher from EBMS for health insurance claims through June 16, 2014 in the amount of $36,136.28. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Letter of Support for Volunteers of America Northern Rockies to provide substance abuse treatment services at Circle of Hope; 2) Fremont County Personnel Policy Handbook notice of acceptance; 3) Corrected County Commissioners Deed for a parcel of land in Gardens North Subdivision; 4) Payroll Status Change Forms from various Departments; 5) Capital Revolving Fund Lease Memorandum for Buildings and Search & Rescue; and 6) Record of Proceedings. Keja Whiteman moved, Travis Becker seconded, to approve Resolution No. 2014-17 “Appointment of a Special Prosecutor” from Teton County. Motion carried unanimously. (The complete document is on file in the County Commissioners Office). Keja Whiteman moved, Larry Allen seconded, to approve a Homeland Security Sub-Recipient Award Agreement with Fremont County Fire Protection District in the amount of $9,884.11. Motion carried unanimously. Keja Whiteman moved, Larry Allen seconded, to approve Bank of the West Credit Card Application forms for Dave Pendleton and Glen Steers with a limit of $1,500 each. Motion carried unanimously. Keja Whiteman moved, Larry Allen seconded, to approve a 24-Hour Malt Beverage Permit submitted by Brian Bewley for the Rocking the Winds Wounded Warrior Event scheduled for August 22-24, 2014 in Crowheart, pending approval by the Joint Business Council. Motion carried unanimously. Receipt of the $25/day fee was acknowledged. Keja Whiteman moved, Stephanie Kessler seconded, to approve a Memorandum of Understanding between Wyoming Department of Health, Public Health Division, and Fremont County for the Maternal and Child Health Services and the Public Health Emergency Preparedness Unit. Motion carried unanimously. Keja Whiteman moved, Stephanie Kessler seconded, to approve a Contact between Wyoming Department of Health, Public Health Division, Fremont County Health Officer and Fremont County for Public Health Emergency Preparedness Unit. Motion carried unanimously. Keja Whiteman moved, Travis Becker seconded, to approve a Letter of Agreement between Fremont County Employees Benefit Plan and Employee Benefit Management Services. Motion carried unanimously.
The Board acknowledged receipt of the Mountain View Water District and Midvale Irrigation District Assessment Rolls for 2014.
Travis Becker moved, Stephanie Kessler seconded, to adjourn into Executive Session regarding personnel and litigation. Motion carried unanimously. Present was Deputy County Attorney Jodi Darrough and County Attorney Michael Bennett later joined the session. Travis Becker moved, Larry Allen seconded, to return to Regular Session. Motion carried unanimously.
Fremont County Library Director Tracy Cook and Bookkeeper Rebecca Thomas presented a list of proposed budget transfers and unanticipated revenues. Keja Whiteman moved, Larry Allen seconded, to authorize the Library Board’s request to amend their budget by holding the appropriate public hearing. Motion carried unanimously.
County Clerk Julie Freese and Financial Assistant Mike Stalder presented a preliminary budget hearing. The changes will be advertised and set for public hearing for the following meeting.
Ron DuBay was present to interview for a vacant term on the Fremont County Museum Board. Other interviews will be held on July 1st, after which time the Board will make their selection.
Chairman Doug Thompson presented Fremont County Director of Planning Ray Price with a plaque in appreciation for his service to Fremont County since February 6, 1978. Price will be retiring effective June 30, 2014. Co-workers were present in the audience and Planning Commission Chairman Kristin Paulsen expressed their Commission’s appreciation to Price for his long term employment, knowledge and service to the citizens of Fremont County, as did Chairman Thompson.
Commissioner Becker reviewed possible deletions to cut down on costs for the construction of the Fremont County Justice Center, totaling $209,990. Following review of suggested deletions, the Board felt that the carpet downgrade of $10,280 and the deduction of Alternate 1 for LED lighting totaling $14,000 should not be deleted and be kept within the contract price. Travis Becker moved, Larry Allen seconded, to accept the deductions with the exception of deleting the carpet downgrade and Alternate 1 for LED lighting, for a total deduct price of 331,590 for a revised contract amount of $4,388,410. Motion carried unanimously. The Board asked Commissioner Becker to continue work with the architect regarding the possibility of simplifying the design of the entryway. Later in the meeting, Chairman Thompson signed a letter to the successful contractor, LM Olson Construction, outlining the approved deductions.
Fremont County Recreation Commission Chairman Cade Maestas was joined by DOWL HKM Engineer Diane Oress and Patrick Construction, Inc. co-owner Jeff Patrick, to update the Board on an unseen situation occurring at the Green Mountain Campground Reconstruction project. During construction, a spring was found on the area requiring additional work to construct a retaining wall/trench drain and road/parking area stabilization. As the contractor is already in the area and mobilized, it would be cost beneficial to continue with the required work at this time. Different funding scenarios were discussed, from reducing the amount of grants awarded by the Recreation Commission to authorizing the additional amount through the Capital Revolving Fund. The details will be determined later, based on the total project cost. Keja Whiteman moved, Travis Becker seconded, to approve Change Order No. 1 with Patrick Construction, Inc. in the amount of $49,317.40. Motion carried unanimously. The Contract Price, incorporating the Change Order, is $256,317.40.
Budget Work Session was held. The Commissioners began reviewing each budget received, as budget hearings with all departments had been concluded. The Commissioners did not require budget hearings from social services.
Recreation Board—The budget was cut down to $450,000. The Commissioners asked that they cut their budget to this amount, but to make sure they had adequate carryover funds for their carryover projects that are encumbered.
Library Board—Their rental payments were adjusted to $22,472 which was the correct figure to use. Their budget was reduced by $60,000. They identified Priorities 3 and 8 as possible areas to cut but felt the Library Board determine where to make the cuts.
Museum Board—$10,000 was cut from their budget and suggested they look to their self generated funds as a possibility of where to get more revenue. Otherwise, they can decide where to cut these funds.
Fair Board—The request for an increase for their receptionist was approved as long as they can find the funds to cover that amount. They cut $20,000 and also $108,000 in capital projects. The $108,000 will be added to the capital revolving fund and rental payments will be added back into their budget.
Riverton Food Bank—no funding.
PAWS—no funding, but placed $9,000 in the Cash Reserve until a comprehensive discussion with the Sheriff and Commissioners can occur and a plan determined.
Fremont Predatory Animal Board, Good Samaritan, Fremont County Alliance, Wyoming Sr. Citizens, High Country Sr. Citizens, Historic Preservation and Popo Agie Flood Mitigation budgets were all approved as submitted.
Children’s Advocacy, Child Development Services, VOA Center of Hope, Lander Sr. Citizens, Riverton Sr. Citizens, Shoshoni Sr. Citizens, Dubois Boys and Girls Club all received last year’s allocations.
Lower Wind River Conservation District received $15,000. Injury Prevention received $20,000. Community Entry received $10,000. Riverton Airport received $95,000.
Commissioners budget was increased $2,500 for travel.
County Clerk cut $20,300 for the increase requested in the digitization project.
All Elected Official budgets had been increased for the half year of salary/benefits increase.
Election, Treasurer, Assessor, Lander Circuit Court, Riverton Circuit Court, Sheriff’s Patrol/Administration, Search and Rescue, ISS, Building budgets, Youth Services, Emergency Management, WIC and Extension were all tentatively approved at the amounts submitted.
Coroner—cut the part time to full time employee request ($25,686). Commissioners are willing to monitor this position for any needs to increase time.
Clerk of District Court—cut $35,000 on the proposed digitization project. Commissioners asked the Clerk of she could do this in 3 phases instead of all in one year.
Attorney—cut the increases for one attorney and secretary due to Title 25 duties coming back into their office. The increases were also included in the SOC requests and those are still being reviewed.
Sheriff—Detention—Cut $75,000. The Sheriff was present and agreed that $50,000 could probably be dropped in the Juvenile Detention line (contractual services). The commissioners cut an additional $25,000 noting the Sheriff could review the budget to see where was best to cut. Medical costs or replacement of mattresses were identified as possibilities.
Transportation—Budget was cut $98,197. Of this, they identified that $20,000 could be reduced in contractual services as the Dubois contract was approved at $150,000 not $170,000 as budgeted. The line item for overtime was budgeted at $22,000 with a note stating it was for potential flooding issues. The commissioners felt this was an unnecessary line item. The additional $56,197 was up to the Superintendent on where to cut. The commissioners also agreed with the recommendation of the Treasurer that $500,000 of the Road Construction Fund should be transferred to the General Fund as maintenance funding.
ISS—it was noted that her request for a new person was approved.
Vehicle Maintenance—they cut $10,000 due to the projection for the Riverton Roads line item. They also indicated that if the Supervisor felt there was other areas to cut rather than this line, he could make those alternate cuts.
Planning—since a new Planning Director has been hired at a lower wage, this budget was cut $13,000.
Ambulance—the Commissioners felt this budget as presented was unsustainable. They cut the full funding of $515,929 of General Fund money stating they felt it could be cut in the following areas:
Training equipment not funded through SLIB $171,855
An employee position $ 69,741
Raises $ 55,298
Dubois funding $175,000
The remaining to be determined by the director $ 44,035
JDAI was cut $20,000 as the Commissioners wish to monitor the workload and discuss revenue options.
Public Health is making changes to the Family Planning budget and the budgets will be reviewed more and resubmitted.
Next week the Commissioners will review any rebuttals in writing on the budget adjustments. Julie is to notify the departments and have them get copies of disagreement into their packets by week’s end. The Clerk will also work more on the SOC’s as outlined by the Commissioners and further work on raises for all employees other than those identified as already having received some compensation recently or in the SOC process. The Dispatch and E-911 budgets were discussed with the Sheriff. Julie and Mike will continue work on this as well and be ready for review next week. The Capital Revolving Fund should also be reviewed next week after work on it this week to include the Fair projects and adjustments to the Fremont County Justice Center.
Commissioner Becker reviewed interviews held the previous week for the Director of Planning position. Three applicants were interviewed by the interview committee and their recommendation was to select Steve Baumann. Commissioner Becker reviewed the criteria used to determine which candidates to interview, based on required education and experience as per the position description. Travis Becker moved, Keja Whiteman seconded, to accept the interview committee’s recommendation for the selected candidate at a salary of $50,000, effective July 1, 2014. Motion carried unanimously.
Commissioner Kessler reminded the Board of a proposed field trip on September 3rd hosted by Forest Service District Ranger Steve Schacht. The trip would be an opportunity to discuss issues related to recreation, wilderness issues, etc.
There being no further business, Travis Becker moved, Stephanie Kessler seconded, to adjourn the /meeting at 5:05 p.m. and reconvene for a Regular Meeting on June 24, 2014 at 9:00 a.m. Motion carried unanimously.
/s/ DOUGLAS L. THOMPSON, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
ATTEST:
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD