The Erasmus Student Network (ESN) is Europe’s biggest student organisation, present in more than 500 Higher Education Institutions in 39 European countries. Our aim is to support and develop student mobility and the internationalisation of higher education, through providing services and opportunities to students.
The Headquarters are responsible for managing the Network, developing and implementing new projects and advocating for student mobility and internationalisation of higher education. The Network is led by the International Board of ESN, which is supported by the Secretariat.
The Board of ESN International, based in Brussels, is looking for an Administrator starting as soon as possible. The position is crucial for the work of ESN Headquarter and it requires flexibility and adaptability skills.
Job description
Office Management – 30 % (Report to the Director)
Support to general administration (answering phone, door, e-mail ets.);
Assist the Director with external services, for example the Moniteur Belge updates;
Contact with the post service and other providers;
Translation (EN-FR-EN);
Assistance to Board Members with administration, travel arrangements, documentation, and data gathering;
Supervision of the office maintenance and supplies.
Orders management – 30 % (Report to the Treasurer)
Assist the treasurer in the distribution of ESNcard and other promotional material to ESN members;
Manage the webshop and provide ESN gadgets to ESN members;
Regular planning of gadgets ordering sessions with ESN staff and management of International shipments.
Network Administrative Management – 25 % (Report to the Vice-President)
Extensive use of internal database to keep track of ESN members;
Keep update information on ESN members and participate in the improvement of IT tools for members;
Reply to membership enquiries and implement smooth internal communication with ESN members;
Follow payments of membership fees and payments deadlines closely according to ESN Statutes.
Other tasks – 15 % (Report to the Director and the Project coordinators)
Assistance with the other organisational needs, for example statutory events, project conferences and internal receptions.
Profile
Qualifications:
Minimum of a Bachelor degree
You have working experience of at least three years
You are fluent in French (mother tongue level or equivalent) and have a very good command of English
Experience in logistics, planning and follow-up
Professional and technical competencies:
You have a very good knowledge of all Office Tools (Word, Excel, PowerPoint etc.) and Google Apps
You feel comfortable working with different IT and web management tools
Personal attributes and values:
You work in a very precise and organized way
You are capable of taking initiative and finding solutions to challenges
You can work in a team as well as on your own and learn quickly
You feel comfortable in an international and multicultural environment
strong interpersonal skills
very good organisational and time management skills
flexibility
Highly valued
Experience in a European Network
Knowledge of ESN projects
Experience of volunteering or work in NGO
Term and conditions
Full time position (38 hours/week)
One year contract with the opportunity of extension
€1.900 brutto monthly salary
Transportation partly covered as by Belgian law
Health insurance reimbursed
Please send your motivation letter and CV to applications@esn.org. Please use the subject line “Administrator”
Deadline for the application is Sunday, 9th of October, 23:59 CET, but we encourage you to send it in as soon as possible.
Interviews will be scheduled and carried out on a rolling basis.
Please don't hesitate to contact us in case you have any additional questions regarding the position.