Title: Administrative Assistant, EL - Global Education
Location: Americas-United States-New York
Job Number: 130797
POSITION SUMMARY:
Administrative Assistant will provide administrative support to the Senior Vice President, Global Education and Special Events, support department projects, and additional administrative needs required by brand.
KEY RESPONSIBILITIES:
· Manage calendar by coordinating meetings with multiple attendees, securing meeting space, and travel arrangements including all transportation, visas, hotels and itineraries
· Manage day-to-day administrative duties such as phone coverage, filing, copying, and ordering of necessary supplies
· Expense management which includes timely submitting of expense reports, providing monthly accrual information and coordinating department expense reports for approval
· Organize door-to-door business travel for both domestic as well as international travel
· Support development of presentations with PowerPoint or Keynote presentations as well as working with outside graphic designer when necessary
· Schedule and coordinate interviews, visiting guests, and presentations by securing space, ordering meals, working with security, and gathering RSVP
· Manage details associated with Beauty Advisor and Field focus groups; responsibilities include mailing invitations, collecting RSVP’s, documenting feedback and writing final feedback for brand
· Handle all office service requests including but not limited to troubleshooting computer, telecom, and iPhone issues
Qualifications:
· Position requires1-2 year’s administrative experience in a corporate environment.
· College degree or administrative equivalent.
· Superior organizational skills
· Excellent communication and interpersonal skills
· Proficient computer skills including Microsoft Office applications—Outlook, Word, Excel, PowerPoint and MAC Keynote.
· Must have ability to handle numerous tasks in an efficient and timely manner.
Job requires working with confidential matters.
EEO
We are an equal opportunity employer.
Brand: Estée Lauder