Job opening
Jhpiego Indonesia
January 2015
Jhpiego, an international non-profit health organization affiliate of the Johns Hopkins University, builds global and local partnerships to enhance the quality of health care services for women and families around the world. Jhpiego is a global leader in the creation of innovative approaches to develop human resources for better health service.
Jhpiego/Indonesia implements the five-year USAID-funded Expanding Maternal & Newborn Survival program (EMAS) that seeks to reduce maternal and newborn mortality in Indonesia. It focuses on improving the quality of emergency obstetric and newborn care provided by hospitals and Puskesmas and on strengthening referral systems that transfer sick mothers and newborns between facilities. EMAS works in 30 districts/cities across 6 provinces.
In order to reach our goals, we are now recruiting some local basedpositions to be part of the EMAS team. The successful candidate will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego vision and mission.
1).Senior Monitoring and Evaluation Manager
Location : Jakarta Office
Overview:
The Sr. Monitoring and Evaluation Manager supports the M&E Team in the implementation of the monitoring and evaluation (M&E) strategy for the EMAS Program. The Sr. M&E Manager is responsible for coordinating and overseeing the monthly and quarterly PMP-related reporting process. The Sr. M&E Manager ensures that facility-level and district-level data are collected, reported, cleaned and stored on time and according to standard operating procedures across the EMAS program. Additionally, the Sr. M&E Manager supports analysis and dissemination of PMP-related data on a regular basis to support the use of data for decision-making.
Responsibilities:
Maintain an up-to-date version of the routine program monitoring M&E SOPs and ensure that data collection and reporting is consistent with the SOP guidance
Develop job aids as needed, to support M&E staff with activities outlined in the SOPs
Identify and trouble-shoot problems with routine program monitoring and reporting across all six provinces.
Communicate with M&E Officers to ensure M&E activities at provincial and district levels are carried out per the M&E SOPs
Ensure that the current version of routine data collection tools, e.g. registers, monthly summary sheets, clinical standard assessment forms etc., are used by program staff and are in alignment with the online monitoring system
Oversee implementation of an annual RDQA in a sample of facilities across each of EMAS’ supported districts. Develop and implement action plans and follow up activities according to identified data quality challenges.
In collaboration with the central M&E team, coordinate the development and implementation of Data for Decision-Making workshops for EMAS-supported facilities and stakeholders
Lead the development, implementation and follow-up support for the standard registers and monthly forms. Regularly share results of standard register implementation with MOH stakeholders in support of sustained and/or expanded use of the registers and monthly forms.
Undertake monitoring visits to the various health facilities and district to support implementation of M&E
Develop and lead other activities and initiatives as needed to support routine program monitoring and evaluation
Qualifications, Skilss, and Attributes:
Masters degree in public health is required
M&E experience and excellent knowledge of M&E approaches and tools.
Familiarity and experience conducting RDQAs
Excellent analytical and problem-solving skills, with a strong eye for detail.
Strong customer service ethos and proactive approach to service provision, as well as the ability to organize partnerships and maintain good relations with key partners.
Strong interpersonal skills.
Ability to work under pressure, priorities, schedule and balance workloads in the face of conflicting and uneven demands.
Excellent oral and written communication skills in English and Bahasa Indonesia.
Ability to travel nationally
2).Monitoring and Evaluation Manager
Location: Jakarta
Overview:
The Monitoring and Evaluation Manager supports the Jakarta-based M&E Team in the implementation of the monitoring and evaluation (M&E) strategy for the EMAS Program. The M&E Manager provides support to the M&E Director in coordinating and overseeing the monthly and quarterly PMP-related reporting process. The M&E Manager ensures that facility-level and district-level data are collected, reported, cleaned and stored on time and according to standard operating procedures across the EMAS program. Additionally, the M&E Manager supports analysis and dissemination of PMP-related data on a regular basis to support the use of data for decision-making.
RESPONSIBILITIES
Maintain an up-to-date version of the routine program monitoring M&E SOPs and ensure that data collection and reporting is consistent with the SOP guidance
Develop job aids as needed, to support M&E staff with activities outlined in the SOPs
Identify and trouble-shoot problems with routine program monitoring and reporting across all six provinces.
Communicate with M&E Officers to ensure M&E activities at provincial and district levels are carried out per the M&E SOPs
Ensure that the current version of routine data collection tools, e.g. registers, monthly summary sheets, clinical standard assessment forms etc., are used by program staff and are in alignment with the online monitoring system
Support the implementation of an annual RDQA in a sample of facilities across each of EMAS’ supported districts. Develop and implement action plans and follow up activities according to identified data quality challenges.
In collaboration with the central M&E team, coordinate the development and implementation of Data for Decision-Making workshops for EMAS-supported facilities and stakeholders
Support the development, implementation and follow-up support for the standard registers and monthly data collection forms.
Undertake monitoring visits to facilities and district offices to support field-based M&E team members and M&E work plan activities
Develop and lead other activities and initiatives as needed to support routine program monitoring and evaluation
Qualifications, Skills, and Attributes:
Masters degree in public health or equivalent is preferred
S2 or equivalent experience is required
Experience with health facility-based M&E preferred
M&E experience and good knowledge of M&E approaches and tools is required
Excellent analytical and problem-solving skills, with a strong eye for detail.
Prior experience working on a public health program
Proactive performer with strong interpersonal skills.
Ability to work under pressure, priorities, schedule and balance workloads
Excellent oral and written communication skills in English and Bahasa Indonesia.
Ability to travel nationally
3).Study Specialist
lOCATION: jAKARTA
overview:
The Study Specialist supports evaluation activities implemented by the Jhpiego/Indonesia office. The Study Specialist will support the USAID-funded Expanding Maternal and Newborn Survival (EMAS) program 75% time and the GE Foundation funded SMSBunda program at 25% time. The position works closely with the Sr. M&E Director to design, implement, and manage study-related activities, including protocol and tool development and IRB applications. Additionally, the Specialist will provide support for data analysis and write-up of evaluation findings. The Specialist will ensure that data are collected and managed per IRB approved requirements.
RESPONSIBILITIES
Provide support to design and develop study protocols
Assist in designing and developing qualitative and quantitative data collection instruments
Provide support with developing IRB applications, include consent forms
Ensure that IRB approved studies are implemented and managed in accordance with the approved protocol.
Identify and trouble-shoot problems with evaluation activities.
Communicate with Jhpiego provincial staff to ensure awareness and understanding of evaluation activities
Serve as a liaison and work closely with contracted organization and/or individuals engaged to support evaluation activities
Develop and maintain a system to store all study-related materials
Provide support with analysis and write up of evaluation findings
Other activities as needed
Qualifications, Skills, and Attributes:
Master’s degree in public health or related discipline
Prior experience implementing and coordinating public health-related evaluation activities
Self-starter; ability to take initiative and to manage activities
Excellent analytical and problem-solving skills, with a strong eye for detail.
Strong interpersonal skills.
Ability to work under pressure and to prioritize and balance competing demands
Excellent oral and written communication skills in English and Bahasa Indonesia.
Ability to travel nationally
4).ICT4D Officer
Location: Jakarta Office
Overview:
The ICT4D Officer will provide overarching technical and program support to a project that utilizes an SMS platform to facilitate dissemination of information to users. The ICT4D Officer will work closely with the Sr Program Manager in leading the design and implementation of an SMS-based innovation to send health education messages to pregnant and postpartum mothers. The Officer will bring a technology background, program management experience, public health knowledge, and keen organizational and management skills.
Duties & Responsibilities:
In collaboration with the Sr Program Manager, lead the roll out and implementation of the project, including managing the transition of the platform from pilot phase to large-scale roll-out in10 Jhpiego/EMAS supported districts.
Engage closely with provincial staff to develop effective strategies for local buy in and support and implementation of district activities. Convene meetings and discussions with district and provincial stakeholders to ensure support for project activities.
Coordinate with relevant directorates within the Ministry of Health to plan the implementation of the SMS-based innovation, as relevant. Maintain regular relationships MOH and other stakeholders to keep them updated and engaged in project activities.
Help develop and manage project workplans, ensure timely completion of workplan activities and provide budgetary guidance to finance staff. Lead project reporting process.
Convene Jhpiego clinical staff and other stakeholders to ensure quality and relevant SMS message content
Advise Jhpiego Monitoring and Evaluation staff to design data collection and evaluation mechanisms of project activities, including provision of input into appropriate logical framework and indicator development
Contribute to the development of new proposals, concept notes, and other business development-related materials for ICT activities
Lead partners, program staff, and the Technical Leadership Office (TLO) at Jhpiego HQ to identify opportunities to maximize use of ICT to enhance existing health systems
Represent Jhpiego and the project among relevant stakeholders.
Promote and support the dissemination of project information and experience sharing among the project team and with other country, regional and headquarters-based staff
Other duties as necessary and as assigned.
Qualifications/Knowledge, skills and experience:
Passion for the mission of Jhpiego and broader global issues of public health, technology and international development
S1 in an ICT or public health related field
5-7 years experience providing technical assistance for ICT interventions; experience applying ICT to health preferred
Experienced in:
Managing software development or implementation teams, familiarity with software development methodologies and an understanding of hardware and network architecture
Enterprise-wide implementations
Coordination of program activities with governmental, non-governmental and private sector partners
Collaboration with partners to provide technical assistance and implement program activities
Identifying and incorporating or adapting best and promising evidence-based practices
Ability to translate between the public health and technology sectors
A systemic and process-oriented thinker
Up-to-date knowledge of technologies and technology standards and an understanding of the constraints and benefits of different technologies
Results-oriented, and comfortable with a team approach to programming
Strong change management and decision making skills
Excellent verbal and written communications skills including presentation skills
Excellent organizational skills, ability to manage several major activities simultaneously
Fluent Bahasa and English skills
Ability to travel within Indonesia
Experience in gender program
5).District Team Leader
Location:
Mandailing Natal (North Sumatera)
Indramayu (West Java)
Tuban (East Java)
Overview:
The District Team Leader will coordinate project activities in the district. This will involve coordination of all district level project partners and component activities as well as liaison with district level relevant governmental and nongovernmental agencies, organization and management of district coordination committee, providing guidance and support to the implementing partners as well as reporting regularly on project activities and progress made. He/she will represent EMAS at the district level and report to Provincial Team Leader at the Province office and work closely with Clinical Mentor, M&E Officer and other relevant provincial staff. He or she also responsible to run Component 1 or Component 2.
Responsibilities:
To lead and coordinate the EMAS staff in districts for EMAS implementation activities
To ensure the deliverable of EMAS are meet the target, or if not, identify the challenges and provide problem solving
Provide technical assistance in monitoring, evaluation of project activities with other partners
Close coordination and collaboration with the district stakeholders including District Health Department and the health programs.
To support and coordinate district activities including meetings, workshops, launch/s etc. and provide support in managing the relevant budgets.
Provide necessary technical and organizational and any other support to conduct workshops/ seminars/ meetings/advocacy events.
To prepare and submit regular process documentation of all activities, meetings and relevant events.
Assist in preparation and dissemination of publications, protocols and other documents.
Provide assistance in documentation process of ongoing activities and preparation of District reports.
Assist in identification of capacity building needs of project staff and provide training where ever relevant.
Maintain an updated database of all trainings and community mobilization activities at district level.
Facilitate and manage the project review meetings and monitoring visits as scheduled in the workplan
Assist in conducting baseline and end line surveys of the project.
Liaise with Health Department and all other EMAS partners at districts level
Ensure establishment of District Technical committee at District level
Plan and conduct monitor and evaluate, community mobilization and capacity building activities in District
Qualifications, Skills, and Attributes:
Bachelor Degree with min. 15 years working of exp. ( preferably in Health Sector/Public Health ; maternal , newborn and child health )
Master Degree with min. 10 years working of exp. ( preferably in Public Health/Public Health ; maternal , newborn and child health )
Experience in facilitationand advocacy to various levels of stakeholders to the level of policy makers
( public policy with min. 3 years ).
Experience of working with international and national organizations and government agencies at the provincial level preferably for advocacy projects
Strong organizational, interpersonal & communication skills
Ability to work independently; with little or no direct supervision at various times
Report Writing
Ability to work well under unstable security environments, and/or administrative and programmatic pressures.
Understanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, Outlook; and PowerPoint.
Work based and Home based in district level ( relocation NOT available )
Experience in gender program
6).Quality Improvement Coordinator
Location:
Mandailing Natal (North Sumatera)
Deli Serdang (North Sumatera)
Indramayu (West Java)
Pekalongan (Central Java)
Grobogan (Central Java)
Tegal (Central Java)
Tuban (East Java)
Nganjuk (East Java)
Blitar (East Java)
Overview:
The Expanding Maternal and Neonatal Services (EMAS) project is a five-year USAID-funded project that seeks to reduce maternal and newborn mortality in Indonesia. It focuses on improving the quality of emergency obstetric and newborn care provided by hospitals and Puskesmas and on strengthening referral systems that transfer sick mothers and newborns between facilities. EMAS works in 30 districts/cities across 6 provinces.
The Quality Improvement Coordinator will coordinate and provide support to all EMAS health facility activities at the district level. He/she will work closely with the District Facilitator, Provincial Clinical Mentors, Referral Services Coordinator, M&E Officer, and the EMAS clinical mentoring teams to support health facilities to assess their progress, develop action plans, and take action. He/she will also assist the facilities to utilize tools to ensure quality maternal and newborn services and patient satisfaction. The Quality Improvement Coordinator will also assist the District Facilitator to represent EMAS quality improvement efforts to the hospitals/puskesmas, District Health Office, Pokja, and Bupati office. A key aspect of this position is strong teamwork with all members of the EMAS district and provincial team.
Responsibilities:
Coordinate EMAS activities in facilities, including site visits by EMAS clinical advisors and mentoring teams, donors and visiting doctors.
Follow up on action plans developed during mentoring visits to ensure that progress is being made by the facilities
In conjunction with facility staff, organize and equip EMAS maternal and neonatal facilities according to EMAS specifications and activities.
Work with EMAS clinical mentors to track and report on progress of EMAS clinical activities including completion of dashboards and performance of mortality audits
Collect clinical performance data from each EMAS target facility on a monthly basis to submit to EMAS M&E officers in the province.
Maintain EMAS clinical decision support tools in coordination with facility staff to maximize use and to identify barriers that impede their use.
Together with the Referral Systems Coordinator, assist in the development of Perjanjian Kerjasama amongst health facilities in the district
Support the District Team Leader to introduce and monitor the use of referral Performance Monitoring tools with DHO teams
Collaborate with Provincial ICT specialist to ensure that the Referral Exchange system (SIJARIEMAS) is functional within Emergency rooms (general, maternal and neonate)
Disseminate results of Referral Exchange system (Sijariemas) with facility staff to ensure follow up/problem solving
Oversee the development and use of service charters in each facility
Monitor the development and use of patient feedback mechanisms
Promote midwife participation in SMS-based learning approaches (SIPPP)
Develop and maintain excellent relationships with colleagues and partners at health facilities and District/City health office
Contribute to quarterly/annual plans and reports as directed
Qualifications
Medical or Public Health Background, preferably doctor, midwife, or nurse
Experience and comfortable working in hospitals and Puskesmas
Ability to analyze, troubleshoot, tackle and report on problems in coordination with a multi-disciplinary team
Experience collecting, analyzing and contextualizing clinical data
Ability to work in a complex environment with multiple tasks, short deadlines and pressure to perform.
Demonstrated ability to take initiative and work within a team
Strong interpersonal writing and oral presentation communication skills in both Bahasa Indonesian and in English
Experience working with international non-profit organizations
Ability and willingness to travel to designated facilities within the district as needed
Experience in gender program
7).Administrative Assistant
Location:
Labuhan Batu (North Sumatera)
Mandailing Natal (North Sumatera)
Indramayu (West Java)
Pekalongan (Central Java)
Tuban (East Java)
Sidoarjo (East Java)
Overview:
The Administrative Assistant will perform a range of administrative tasks in a district level , in order to support program staff, to ensure that all the program activities that have been scheduled in the work plans are delivered on time.
Responsibilities:
Develop and maintain office filling system; maintains library resources; take, prepare and distribute minutes from meetings
Help manage and prepare necessary material for meeting, conference calls, take, prepare and distribute minutesfrom meetings
Organize travel arrangements for staff, including but not limited to booking flights, hotel reservations, transportation, etc.
Handle and responsible for petty cash requirements in district office and maintenance of daily balance book
Prepare the logistics of district office every month
Maintain an efficient filling system of office and program documents
Assist and coordinate with PC and Program staff as needed in workshops and training sessions
Supporting program events with registration of participants, making advance request of events related expenditures and providing other logistic for event
Collaborate and provide technical assistance to/with the program staff in prepare budget for new activity implementation
Coordinate with program staff, in prepare advance request and reconciliation advance report
Assist program staff and partners to discuss financial and administrative issues problem faced
Monitoring and review financial report against agreed program budgets to ensure validity of expenditure
Ensure all program financial transactions are allowable, reasonable and allocable and within the established financial management policoes of Jhpiego rules and policies guidelines
Support FAO on preparing monthly general financial reports
Manage and maintain of all assets, procurement and stationeries stock
Assist FAO in plan and implement procurement activities and ensure that appropriate procurement records such as all quotations, copies of records of expenditure, receipts and local order forms are kept and maintained in accordance with Procurement Manual
Manage Jhpiego operational cars traffic and drivers log sheet, coordinate office operational activity
Perform other administrative duties.
Qualifications:
Graduate from secretarial or business studies
Minimum 2 years’ experience working in administration area, ( as a support program for NGO would be preferable )
Knowledge of administrative and clerical procedures
Able to work methodically, accurately and neatly
Good oral and written communication skills ( English plus point )
Proficient in Microsoft Office Applications
Highly meticulous with excellent interpersonal, communication and organizational skills
Able to work in a fast-paced environment
Able to work as part of a team
8).Clinical District Officer
Location:
Cilacap (Central Java)
Medan (North Sumatera)
Asahan (North Sumatera)
Deli Serdang (North Sumatera)
Responsibilities:
Serve as the programs’ primary clinical representative in the district
Provide technical assistance (mentoring) to providers/health facility in providing PPFP; ensure facility readiness for PPFP
Ensure trained / mentored providers are able and practicing PPFP
Perform monthly data collection at facility and district level
Coordinate mentoring activities in facilities in the district
Organize, coordinate and provide inputs for bi-weekly or monthly monitoring meeting or supply side activities at district level
Report monthly documentation of process, accomplishment as well as lessons learned
Develop and maintain excellent relationships with colleagues and partners in hospital and district
Perform administrative activities when requested
Workbased : East Jakarta, North Jakarta, Medan, Deli Serdang, Asahan Districts
Qualifications:
Medical or Public Health educational background, preferably doctor or midwife
Background and experience in Family Planning Program, clinical trainer (preferable)
3-5 years experience in the labor and delivery room
Experience writing, collecting, analyzing and contextualizing clinical data and computer skills
Ability to work in a complex environment with multiple tasks, short deadlines and pressure to perform.
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