Title: Procurement Officer - Indirects Procurement
Location: United Kingdom-United Kingdom (County level)-Leatherhead-Leatherhead Head Office
Job Number: 15000DP5
Job Title: Procurement Officer – Indirect Procurement
Salary:
Leatherhead Salary up to £36,000 Port Sunlight Salary up to £41,686 Benefits: Excellent Benefits Location: Port Sunlight or Leatherhead
MAIN JOB PURPOSE
Responsible for the management of the HR Services Categories and Sub-Categories, including but not limited to Resourcing, Learning, and Workforce Administration, HR Outsourcing, Professional Services etc. within a specific cluster.
Supporting and assisting the cluster HR Services Category Procurement Manger to manage strategic and tactical elements of the relationships with stakeholder groups, the Outsourced Procurement Provider (IBM) and local IP operational teams across the HR Services categories and sub-categories within the Cluster.
Champion certain activities within the HR Services procurement team in order to support the roll-out and compliance to global strategies and contracts within the cluster.
Identify opportunities to standardise, rationalise and reduce vendor base within HR to maximise commercial leverage and get more favourable contractual terms for Unilever.
KEY ACCOUNTABILITIES
• Work with team members, stakeholders and in-country teams to analyse and collate information regarding current requirements and future needs in order to develop sourcing strategies and projects.
• Tender Analysis and Support including Market Data Gathering and Evaluation analysis, business case creation
• Negotiate and implement standard contracts for requirements and ensure that the stakeholders follow the required governance where applicable for the spend and risk. Work with legal to manage any exceptions
• Efficient, timely and transparent communication to internal customers and suppliers
• Challenge stakeholders in line with sourcing strategies and best practice to drive greater compliance
• Work within defined Procurement procedures (Ways of Working) and adhere to the Code of Business Principles at all times. • Ensure projects are in line with the Unilever Sustainable Living Plan and supplier operate within Responsible sourcing best practice
• Awareness and understanding of local laws and legislation particularly when delivering Global projects is essential in order to mitigate risk to Unilever.
• Flexibility to travel as and when required.
• Work in an effective, cohesive team environment (Ability to understand all areas of Indirects and in particular HR Services Procurement).
• Supplier and Stakeholder Relationship Management. On boarding suppliers to drive greater in-life service support and global account management. Work with stakeholders to clarify roles and responsibilities and to develop pipeline of understandings
Responsibilities;
Identify, initiate and sustain direct interactions with appropriate internal stakeholders / functional / operating teams within the business to drive “buying” behavior change required, to meet ARIBA Contract Management, No-PO-No-Pay, E-invoicing, Sustainable Sourcing and UBMS Central Business Model etc… objectives and requirements.
Gather large quantities of complex data from various sources, determine HR Services category spend to assess sourcing opportunities and develop suitable business cases, areas of non-compliance, identify risks and implement the most appropriate solutions / strategies. Support the procurement organization to meet goals and objectives in support to the Employee Services and overall Unilever strategies Develop and coordinate a robust sourcing pipeline including Global and Regional projects to be delivered on an individual or team basis supported by either 3rd party service providers and/or country teams
Procurement Strategies and Projects;
• Support and Develop Global category strategies and lead and coordinate with local operational cluster teams / delivery to deliver tactical and strategic sourcing projects.
• Support the Cluster Procurement Manager and Outsourced Service Provider (IBM) to determine if the Global strategy suitable or appropriate for Cluster region and reasons why such as highlighting existing commitments / contracts, local laws and legislation preventing adoption of strategy etc.
• Conduct data gathering and analysis in order to identify sourcing opportunities, areas of non-compliance and or poor practice and risk to Unilever and determine most appropriate solutions to achieve the most beneficial position for Unilever.
• Actively drive and support key transformation projects. Engage and onboard stakeholders for change management
• Consolidate volumes across the globe to leverage supplier spend and reduce the tail of suppliers that are in place across categories.
• Drive greater compliance to preferred supplier lists and ensure that global and local preferred suppliers are adhered to, updated and communicated.
Vendor Management
• Develop a comprehensive and transparent view of vendor base in the specific cluster by category, service and levels of spend.
• Prepare and manage supplier selection process for assigned spend and site clusters using available tools (BW) when applicable and standardised templates (RFI’s, RFQ’s).
• Manage and or coordinate Supplier Performance Review processes with key suppliers as appropriate, including Service Level tracking, engagement reporting, periodic review meetings, monitoring actions and address / escalate supplier non-performance as appropriate.
• Partner with Unilever Legal Counsel to manage commercial agreements using Global and regional contractual framework. Manage and maintain vendor contracts post-implementation
• Maintain frequent contact with suppliers, to review/resolve day-to-day issues and to develop current insights into suppliers’ business conditions.
• Consolidate volumes across the globe to leverage supplier spend and reduce the tail of suppliers that are in place. Drive greater compliance to preferred supplier lists
•
Address / escalate supplier non-performance as appropriate
• Review and implement cost models suitable for global suppliers/roll-out to ensure relevance and competitiveness for local countries. Benchmark suppliers as required to inform negotiation strategies
Business engagement
• Ensure the satisfaction of the HR Services stakeholder community.
• Measure compliance to Procurement policies and contracts and take corrective actions as appropriate.
• Manage and own the preferred supplier lists, drive compliance and exception requests
Portfolio Management
• Partner with colleagues in HR to support Global strategies across the HR services categories and sub-categories, implementing projects, category and vendor strategies at the regional level.
• Develop and drive Regional sourcing and improvement initiatives in close collaboration with 3rd party Service Provider and/or MCO country teams.
• Accurately define categories and vendor services, maintain spend and vendor management reporting to make available to the HRPS team and stakeholder groups when required.
• Source and negotiate for assigned spend and site clusters goods or services where no contract exists and that are not strategically sourced.
• Identify opportunities to standardise, rationalise and reduce vendor base to maximise commercial leverage and get more favourable terms for Unilever.
Savings
• Proactively identify and deliver Savings (cost savings / cost avoidance) and/or Cash e.g. payment term extensions in line with set targets • Identify and propose cost reduction/continuous performance improvement (supplier) opportunities. • Ensure derived benefits are set-up and are appropriately maintained on a timely basis in the Savings Tool (ISIS). • Leverage global spend to drive economies of scale and volume discounts/rebates
SKILLS & EXPERIENCE
ESSENTIAL
• Experienced in a procurement or similar commercial role in a large complex organisation
• Experienced in setting up, negotiating and managing supplier contracts • Skilled in delivering to challenging savings targets and negotiating cost improvements • A strong commercial operator
• Experienced in stakeholder and supplier management
• Ability to demonstrate project management skills • Strong analytical and numeracy skills • Proficient in Microsoft Office (particularly Excel) • Track record of building stakeholder relationships across diverse Stakeholder groups and geographic locations and challenging non-compliances or behaviours as applicable • Good Project Management Skills / experience of managing Procurement Projects. • Good working knowledge and application of professional Sourcing Methodologies and processes. • Experience in negotiating and implementing contracts • Strong / fluent English speaker
PREFERRED
• In depth experience of working within Indirect Procurement / Goods and Services role such as HR or Professional Services • Professionally qualified or has completed a related business degree (preferable) • Bachelors Degree or equivalent qualification • Studying towards or achieved a recognised Procurement certification
STANDARDS OF LEADERSHIP REQUIRED
• Growth Mindset • Accountability & Responsibility • Bias for Action • Building Talent & Teams • Consumer & Customer Focus
COMPANY OVERVIEW
“I’m passionate about making production more sustainable and at Unilever I’m given the freedom and confidence to take the important small steps that will make the giant leaps possible.” Amanda, Making Plant Leader.
Unilever is the global company behind powerhouse brands such as Flora, Dove, Persil and PG Tips. We have the huge ambition of halving our environmental footprint and doubling our size through our Sustainable Living Plan. And big ideas like the innovations taking place in our Supply Chain are driving our business. But to achieve this, we need more outstanding people like Amanda. With over 35 brands in the UK covering foods, home, personal care and refreshments the scale and scope of activity in Supply Chain is huge. All offer rewarding opportunities to work with great products – taking on real challenges, making a lasting impact, and creating better futures.
Hear more stories from our Unilever Makers and understand how you can start your own Unilever career at:
http://www.unilever.co.uk/careers-jobs/professionals/
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Or to apply now, click on “Apply to this job”. All candidate applications are reviewed in accordance with the criteria outlined for the job role. Please note that the closing date for the receipt of applications is 31st July 2015
Candidates who have applied online can track their application through the candidate tracking link or, if you have any additional queries, you may contact the Recruitment hotline number on 0800 0284390.
Job: Supply Chain