Title: Sr
Executive Project Management
Location: India-Karnataka-Bangalore-ETSC - Bangalore
Job Number: 160006R7
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JOB TITLE:
Sr
Executive Project Management
JOB LOCATION:
Bangalore
DEPARTMENT:
I&A
Business Context and Main Purpose of the Job
ETS Information & Analytics (I&A) Strategy is setting a forward ambitious agenda. To manage all complexities, a centralized Program Management Office (PMO) is set within I&A to ensure consistent portfolio governance and tracks the delivered value across the group.
I&A Governance and Program Management Office (PMO) is responsible for:
Ensuring that interdependencies across various teams are managed properly
Delivering programme/projects in a timely manner at committed cost and scope
Effective prioritization of projects and budgets. Balancing short-term and long-term business needs are critical for the successful delivery of I&A Program / Projects.
Therefore, there is a requirement for I&A Program Management Executive who can effectively support & drive various PMO initiatives effectively.
Main purpose of job:
I&A Program Management Snr. Executive role is key to support I&A Program Manager. His / her main responsibilities are as follows .
Key accountabilities:
I&A Program Management Executive role is key to support I&A Program Manager. His / her main responsibilities are as follows:
Effective I&A Portfolio Reporting
Monitor, track and liaise with I&A projects and conduct portfolio and / or status reporting including status, risks and issues.
Standardize and consolidate updates from I&A Projects and report to the Leadership Team (e.g. via road maps, scorecards, trackers, integrated plan, delivery plans).
Prepare and/or maintain resource plans for I&A projects, by generating, consolidating, updating weekly and monthly resource reports (packs / workbooks) as per requirements from I&A Program, Project, Delivery Managers & PMO.
Keep meeting schedule / calendar and action log at overall program or project level if it is needed.
Communicate / promote I&A PMO initiatives and reporting tools within the portfolio / projects and champion active adoption and usage.
Build effective relationships with PMs, other I&A team members and stakeholders located in various geographies to resolve & support issues and concerns in a professional and timely manner.
Effective I&A Project Governance
Drive, track and report to ensure clear and effective corrective actions being taken by action owners and decision makers.
Act as SME in maintaining I&A projects on Clarity through necessary funnel process while collaborating with Global PMO & project managers. Ensure the I&A project status & data is complete & accurate.
Maintain I&A PMO Document Repository
Gate keep Program & project documentations, maintain central document repository,
Maintain on- boarding packs, user manuals, training materials, reports, scorecards and lessons learned documentations.
Manage & develop the I&A PMO SharePoint sites in an integrated way.
Assist in improving and maintaining I&A Sharepoint.
Effective I&A Portfolio Reporting
Monitor, track and liaise with I&A projects and conduct portfolio and / or status reporting including status, risks and issues.
Standardize and consolidate updates from I&A Projects and report to the Leadership Team (e.g. via road maps, scorecards, trackers, integrated plan, delivery plans).
Prepare and/or maintain resource plans for I&A projects, by generating, consolidating, updating weekly and monthly resource reports (packs / workbooks) as per requirements from I&A Program, Project, Delivery Managers & PMO.
Identify and recommend improvements to increase projects’ operational efficiency and effectiveness.
Keep meeting schedule / calendar and action log at overall Program or project level if it is needed.
Communicate / promote I&A PMO initiatives and reporting tools within the portfolio / projects and champion active adoption and usage.
Assist in the development of presentations, business proposals and new I&A reports for new opportunities or ad hoc requests.
Build effective relationships with PMs and other I&A teams located in various geographies to resolve & support issues and concerns in a professional and timely manner.
Effective I&A Portfolio Governance
Design and refine a common set of Excel reports, dashboards and PPT templates for governing the overall I&A Program & projects.
Drive, track and report to ensure clear and effective corrective actions being taken by action owners and decision makers.
Act as SME in maintaining I&A projects on Clarity through necessary funnel process while collaborating with Global PMO & project managers. Ensure the I&A project status & data is complete & accurate.
Optimize I&A PMO Document Repository
Document repository (Gate keep Program & project documentations, maintain central document repository / manage & develop the I&A SharePoint sites in an integrated way).
Maintain on- boarding packs, user manuals, training materials, reports, scorecards and lessons learned documentation.
Assist in improving and maintaining I&A Sharepoint.
Education & Work Experience:
5-7 years of total work experience.
A minimum of four years of experience in Project and Portfolio Reporting.
Mandatory Advanced MS Excel reports and dashboards knowledge including but not limited: use of Pivot Tables, Pivot Reporting, Conditional Formatting, vLookup function, Data tables, simulations & solver.
Experience at working both independently and in a team-oriented collaborative environment.
Experience of virtual/remote working with multi-country / multi-geography / multi-cultural environment.
Experience in Project Management governance and PM Lifecycle
Advanced MS PowerPoint working knowledge including but not limited to creating customized presentations with existing or new templates, adding special effects, creating, editing, and importing charts, managing hyperlinks, secure and share presentations through SharePoint.
Advanced English verbal and written communication skills.
Desirable experience: Team lead, agile development methodology, SharePoint user/admin experience, Clarity or other project management tools.
TO APPLY:
Apply preferably by March 31, 2016
Please apply online. Your application will be reviewed against our requirements and we will be in touch shortly after the closing date to provide you with an update on the status of your application.
Should you require additional information, please contact ES HR Services team on [ 91 22 6142 2900], [es.hrservicesin@unileverhrservices.com].
Please note that the closing date for the receipt of applications is April 10, 2016.
Job: Information Technology