FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.
STATE COORDINATOR (MAPS PROJECT)
SUMMARY OF ROLE
Reporting to the MAPS Implementation Director, the State Coordinator shall oversee State level activities of MAPS. In this regard the SC shall provide leadership for the State MAPS team and coordinate the activities of MAPS across all program thematic areas in the State.
KEY ROLES AND RESPONSIBILITIES
Lead the States MAPS team
Lead the development of MAPS State specific activity plans; drawing from the annual MAPS work plan and State malaria program operational plans.
To provide up-to-date inputs to the annual planning processes of MAPS.
To coordinate the implementation of the State MAPS team activities.
To contribute to the development and review of technical documents, reports, and materials for state specific implementation.
Foster a harmonious relationship between MAPS and State level government, donor partners and non state entities.
Participate in technical meetings at state and national levels as determined by the Implementation Director to support state malaria programs.
To perform any other duties assigned by the Implementation Director.
Reporting Lines:
Line Manager: Implementation Director
LOCATION: Assigned State with travels to LGAs within the state
SKILLS AND EXPERIENCE
A first degree in social, physical or health sciences
A post graduate degree in relevant field will be a strong added advantage.
Experience in health related work (especially malaria) or project management is essential
A minimum of 10 years post NYSC working experience in the relevant area with a minimum of 2 years at development sector with a program.
Experience working with government and donor funded program/development sector will be a strong added advantage
Proficiency in Excel, Microsoft Word and Power Point required.
Good communication skills required.
Monitoring and Evaluation Officer (MAPS project)
POSITION SUMMARY:
The (MEO) will be responsible for working with state and LGA level health authorities, health facilities and other partners in the state to strengthen malaria M&E. He/she will also be responsible for collation of MAPS specific data. He/she will report to the State Coordinator at the state level and receive technical support and additional supervision from the M&E Advisor based in Abuja. Estimated level of effort: 100%
ESSENTIAL JOB FUNCTIONS:
Under the supervision of the State Coordinator and technical direction and supervision from the M&E Advisor, the M&E Officer has the following responsibilities:
Provide technical support to health facilities in ensuring that data are accurately captured, analyzed on monthly basis, used for decision making and reported to the LGA according to set guidelines.
Support the LGA and SMCP in ensuring that data from health facilities are accurately collated and reported according to set guidelines.
Facilitate training and supportive supervision of data officers in the states and LGAs on the use of the data collection tools, data quality assurance and the DHIS.
Provide technical support and mentoring in the use and trouble shooting of DHIS at the LGAs (where there is DHIS) and SMCP.
The MEO will also conduct quarterly DQA in selected health facilities in collaboration with the LGA focal persons and SMCP officer.
Support data management during LLIN campaign and provide technical assistant on LLIN data tracking and reporting system.
Work closely with other MAPS state officers in collation and storage of data and reports of MAPS activities.
Actively participate in the state monthly M&E meeting and ensure meeting objectives are met.
Participate in operational research and scientific documentation as applicable in the state under the guidance of the Country Office team
Any other duty assigned
EXPERIENCE:
Degree in any of the social sciences, a postgraduate degree in Public Health, Epidemiology, Statistics or Demography will be an added advantage.
Three years relevant working experience; in M&E and application of DHIS for data management is required.
Excellent communication skills and experience working in monitoring and evaluation of Malaria control programs.
Specific Knowledge
REQUIREMENTS:
Excellent computer skills; including the use of Microsoft Office applications and Information Technology.
Knowledge of statistical software will be an added advantage.
Knowledge of USAID monitoring and evaluation application
Supervisory Responsibilities:
DATABASE OFFICER (POSSIBILITY, ON DEMAND)
FINANCE AND ADMINISTRATIVE ASSOCIATE (MAPS PROJECT)
POSITION SUMMARY:
This position will report to the State Coordinator and will be responsible for accounting and finance and overall administration for the state office and ensure compliance with the contractual requirements of Nigeria’s programs/projects with the objective of providing professional accountancy services consistent with generally accepted accounting principles as well as helping to ensure transparency and accountability in procurement and day-to-day project operations.
ESSENTIAL RESPONSIBILITIES AND SPECIFIC ROLES INCLUDE:
Provide main support with problem resolution on CO cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial close outs at the state level.
Ensure the accurate keeping of all books of account for the state office, including checking account, equipment and supply registers and all accounting records.
Prepare monthly and annual financial reports, including financial status of sub-projects account activities and submit reports with supporting documents on time to the Finance Director in Abuja.
Oversee contractual issues for the state offices.
Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property
Check the availability of budget; ensures that payment vouchers are properly completed and are adequately supported by relevant documents before they are processed
Ensure continuous flow of funds to state office and to sub recipients and retirement of finance and program advances to the State.
Provide support to and coordinate the FHI/Nigeria (MAPS) activities within USAID and PEPFAR guidelines and regulations.
With relevant parties from programs, finance and contracts and grants, support the development of sub-project documents, work plans and budgets.
Oversee capacity building activities and other support to local implementing agencies (IAs) in the focus states.
Serve as point of contact for logistical and administrative needs in the state.
Coordinate all administrative and secretarial support services for the field office (as relevant).
Keep proper office records/filings as appropriate.
Record minutes of staff meetings and circulates same amongst the field staff.
Coordinate all travel details/logistics for the staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups.
Provide logistic support for workshops and trainings.
Coordinate all records/storage of supplies for the state office
Ensure that a register for Inventory Supplies and Non-expendable property is maintained and updated in a timely manner, and ensure the safety of MAPS project property.
Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of local and donor contractual requirements and regulations
Knowledge of generally accepted accounting, budgeting and practices.
Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Demonstrated analytical skills in the interpretation of budgetary, financial and related management information.
Report writing skills and be able to communicate with impact.
Handle financial and quantitative information with accuracy and precision; resourceful in gathering and analyzing financial data.
Must exhibit high levels of professionalism, integrity and ethical values at all times.
Time management skills, both in planning and organizing work to meet deadlines.
Ability to effectively communicate financial and internal control issues to staff with little or no financial background.
Ability to travel a minimum of 25%.
QUALIFICATIONS AND REQUIREMENTS:
B.Sc. Or HND in Accounting, Business Administration or Economics and 4 years relevant experience.
Minimum of 2 years supervisory experience in office management and administration.
Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.
ADDITIONAL INFORMATION:
Supervisory Responsibilities – Supervises Drivers and Utility/Office Assistant at state office
Utility/ Office Assistant (MAPS project)
POSITION SUMMARY:
The Utility Worker will supervise cleaning, organizing & upkeep tasks related to maintaining the MAPS Office. S/he provides administrative/logistic supports where needed and tasks will prepare food and beverages as requested. The Utility Worker may perform additional tasks as needed.
ESSENTIAL JOB FUNCTIONS:
Under the supervision of the Program and Administrative Officer, the Utility Worker will perform the following job duties:
Maintain the premises of the FHI360 /MAPS office, supervise cleaning and organizing the offices, hallway, kitchenette, and bathrooms.
Perform administrative and front desk tasks (e.g., filing, photocopying, answering telephones and directing visitors).
Provide logistics support to training
Manage Admin. stock and provide monthly report of stock.
Ensure timely supplies and distribution of stock on need basis.
Monitor the safety and security of the office, reporting any suspicious persons or behavior to supervisor immediately.
Provide Program/ Admin. Officer or FAA with routine updates on the status of office supplies and office conditions.
Assist in routine servicing and maintenance of office equipment
Prepare food and beverages as requested.
Perform other duties as directed by the supervisor.
EXPERIENCE:
HND preferred, though not required.
Minimum of one year of similar experience and duties.
Specific Knowledge
REQUIREMENTS:
Sufficient familiarity with standard office equipment (ie, phone, fax, photocopier, scanner, copier) so as to perform basic administrative tasks.
Excellent cleaning and food preparation skills.
Good interpersonal skills.
Good planning and organization skills.
EQUIPMENT TO BE USED:
Typical office equipment like computer, copier, scanner, telephone and others.
TYPICAL PHYSICAL DEMANDS:
Position may require periods of standing and movement for over three hours or more per day.
BCC Officer; Program Communication and Media
POSITION SUMMARY:
The BCC Officer; Program Communication and Media under the supervision of the BCC Advisor will support the coordination of all project SBCC activities related to program communication, Public Relations, media and documentation. S/he will also contribute to the provision of technical assistance to sub-projects and the state offices on their BCC/media activities.
ESSENTIAL JOB FUNCTIONS:
Under the supervision of the BCC Advisor, BCC Officer; Program Communication and Mediahas the following responsibilities:
Contribute to the development and implementation of MAPS’ innovative and robust BCC approaches
Under the supervision of the BCCA, manage the Program’s media related activities including obtaining press coverage for special events by the program, organizing media events such as: press conferences, interviews, meetings with media representatives, and maintaining a media contact list while actively promoting and supporting shared learning at organisational and inter-organisational levels. H/She will work as lead or co-trainer at BCC-related workshops at national and state levels.
Track, document and maintain files on key issues in the news (media) that are of interest to MAPS and all her teams and partners.
Under the technical direction of the BCCA, support and manage all radio program design, production and execution processes and support the BCCA in monitoring and supervising the production of print and electronic media materials with all MAPS’ partners at the national and state levels.
Plan and support malaria control events for World Malaria Day (WMD) and other significant dates, including “launch events”
Review and comment on print and electronic media materials including scripts, posters, leaflets, video/audio recordings.
Participate in the initiation, design and monitoring of project activities, including sub agreements and budgets
Ensure that all project BCC documents, data, and other information required for program strategic planning and reporting are prepared and submitted on time and in compliance with the requirements of USAID
Work with the BCCA, and other technical and program staff to conduct BCC needs assessment and assist with designing, pretesting and finalizing drafts of BCC materials.
Under the technical direction of the BCC Advisor, supervise the development of publications IEC material, Radio and TV documentaries / programs, Radio Commercials and TVCs.
Ensure that MAPS’ publications (program updates, newsletters, etc.) are printed, and updated (in case of website) in a timely and consistent manner.
Assist in the documentation of project case studies, lessons learnt,
Work with the BCCA, to identify consultants, process consultant contract letters and develop their SOW for BCC activities
Remain informed on current issues and best practices and contribute to FHI global lessons learned in BCC activities
Actively take part in the overall monitoring, impact assessment and shared learning procedure and strategy development of MAPS.
Assume any other responsibilities relevant to the position as assigned by CoP and BCCA
Any other duty assigned
EXPERIENCE:
Bachelor’s degree in social sciences or arts/humanities or Degree in Communication.
At least five years post NYSC experience some of which should be in BCC, corporate communications and media (radio) program development.
Experience in organizing media /special events, and in researching and writing for the media and experience in working with international NGO.
Excellent Editorial and analytical report writing skills
Ability to multi-task and documentation tasks.
REQUIREMENTS:
Excellent working knowledge of Excel, Word & PowerPoint.
Fluency in spoken and written English language
Excellent planning and prioritization skills
Self motivated person able to work without close supervision
Equipment To Be Used:
Typical office equipment, including phones, projectors, and computers.
WORKING CONDITIONS:
May include limited travel.
Database Officer (MAPS project)
DESCRIPTION:
Under the supervision of State Coordinator and the M&E directorate, the Database Officer will be responsible for the day to day operations of data collection, data processing and sharing of aggregate data with all level of government health administration and NMCP.
He/She will be responsible for the planning, maintenance and development of organizational databases and ensure data integrity at the state DPRS and the SMCP offices.
Database officer will be in charge of storing, organizing, presenting, using and analyzing data using existing and any new database management software, including setting up new computer databases or integrating data from old systems to new systems.
Knowledge of DHIS (1.4/2.0) and other routine and patient based health information System software.
Regularly performs routine tests and modifications to ensure the database approach incorporates the following principles: (i) data remains consistent across the database; (ii) data is clearly defined; (iii) users access data concurrently, in a form that suits their needs; (iv) there is provision for data security and recovery control (all data is retrievable in an emergency).
Ability to manage large data using MySQL/Postgre-SQL RDBMS and understand the concept of Software life cycle
Other responsibilities include the design new databases and creation of dashboards products, charts, pivot reports, automated data output generation, reports and statistics.
Regularly performs routine tests and modifications to ensure that a database is performing and running correctly. Troubleshoots the programs and hardware in case of problems; and propose necessary repairs or changes needed to fix the problem.
The database officer will be expected to support data collation at the LGA level, the state DPRS, the state malaria control program office and the MAPS office.
REQUIREMENTS:
Bachelors’ degree in Mathematics / Computer Science or related discipline, with a minimum of 3-5 years relevant experience or Masters degree with a minimum 1-3 years’ experience in Malaria, TB, HIV/AIDS or Development related area and experience working with NGOs and CBOs required.
A post-graduate degree in a related Medical Statistics and Epidemiology discipline is an advantage.
Knowledge of Epi-Info, DHIS2, SPSS and any and RDBMS.
Typical Physical Demands:
Occasional travel to LGA may be necessary on an as-needed basis.
CLICK LINK TO APPLY
https://tbe.taleo.net/CH12/ats/careers/jobSearch.jsp?org=FHI&cws=1
DUE DATE: 16 December, 2013