POSITION DETAILS
Baruch College seeks to recruit an administrative coordinator to help support the staff and faculty of our Center for Teaching and Learning in administrative activities and the use of educational technologies. The coordinator also will work closely with the Office of Academic Assessment to support its administrative activities.
The administrative coordinator reports to the Director of the Center for Teaching and Learning. The position supports projects, initiatives and activities that impact the Center for Teaching and Learning and the Office of Academic Assessment. This position will be responsible for the following duties:
* Coordinates CTL equipment loans to faculty and staff; collaborates with Baruch Technology and Computing Center (BCTC) HelpDesk to ensure that CTL equipment is in working order.
* Maintains department fiscal plans and budgets; assists in budget administration, personnel/time and leave administration and invoice processing.
* Coordinates meetings/events such as staff meetings, seminars, workshops, and the directors’ appointments.
* Runs data queries to develop reports.
* Prepares and sends out marketing materials.
* Updates content on the offices’ blogs/websites using Wordpress.
* Works collegially and collaboratively with staff and faculty on administrative, programming, marketing and/or outreach.
* May supervise office staff and student workers.
QUALIFICATIONS
* Bachelor's Degree required
* Ability to work with multiple stakeholders to collect information, coordinate, and use technology to accomplish the tasks listed above
* Strong writing skills and attention to details
* Comfortable working individually on self-driven projects and under project deadlines
* Knowledge of basic graphic design and educational technologies including Wordpress, Microsoft Office, Google Docs is preferred
* Knowledge of Doodle and Microsoft Office is preferred
* Effective collaborative and communication skills
* Enthusiasm to learn is welcome
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
* Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
* Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
* Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
* Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
* Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
* Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
* May supervise office staff and student workers.
* Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates should provide a resume and cover letter.
CLOSING DATE
September 17, 2016
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
*Location:* Baruch College
*Job Title:* Administrative Coordinator
*Job ID:* 15414
*Full/Part Time:* Full-Time
*Regular/Temporary:* Regular