POSITION DETAILS
Under the direction of the Director of Institutional Research and Planning at Lehman College and working closely with the Assistant Director and Senior Analyst, the Administrative Coordinator is expected to fulfill the following additional duties:
* Contribute to the design and production of the Lehman FactBook.
* Working with Tableau, assist with the design and production of the Interactive FactBook.
* Become proficient with the Institutional Research Data Base to produce data for analysis.
* Review software to upgrade the office capabilities.
* Coordinate all office functions including scheduling meetings, maintaining office documents, and distributing information to the department’s constituents.
* Maintain accurate records; organize electronic files for easy retrieval; and update lists and databases ensuring their accuracy.
* Perform data entry.
* Maintain office budgets, including processing invoices and purchase orders in a timely manner.
* Maintain office calendar and conference room schedule.
* Maintain website content to ensure information accurate and up to date.
* Create tables and charts using Excel, SPSS, Tableau, and other software.
* Assist in the preparation of reports, training manuals and other documents for distribution to the College community.
* Help prepare presentations using PowerPoint.
* Conduct research using the Internet locate information on assessment.
* Assist with various training events as needed.
* Provide basic information to faculty and others who contact the Office.
QUALIFICATIONS
Bachelor's Degree required. Proficiency with MS Office applications including MS Word, Excel and PowerPoint desirable. Candidate should also be familiar with SPSS, CUNYfirst, and Tableau.
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
* Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
* Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
* Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
* Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
* Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
* Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
* May supervise office staff and student workers.
* Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
For technical issues:
Contact the service desk by email: service.desk@cuny.edu. If you can, provide screenshots. Please do not provide your User Account password; it is not needed to investigate any issue.
For other questions:
For questions about the content of any job posting, please contact the Human Resources department: Recruiting@lehman.cuny.edu.
CLOSING DATE
December 4, 2016
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
*Location:* Lehman College
*Job Title:* Administrative Coordinator - Office of Institutional Research, Planning, and Assessment
*Job ID:* 15807
*Full/Part Time:* Full-Time
*Regular/Temporary:* Regular