/ Your Talent. Our Vision. / *At Anthem, Inc.,* it’s a powerful combination, and the foundation upon which we’re creating greater care for our members, greater value for our customers, and greater health for our communities. Join us and together we will*drive the future of health care.*
This is an exceptional opportunity to do innovative work that means more to you and those we serve at one of America's leading health benefits companies and a Fortune Top 50 Company.
*Project Administrator - Facilities Planning and Development*
*Virginia Beach, VA*
The Project Administrator is responsible for supporting the project managers and team by with project administration, creating, reviewing, revising, and maintaining critical documents required to support assigned projects; tracking of internal and external resources and expenses; process support, report analysis, and project plan development and reviews. Assists and takes the lead in the management of small to mid size projects. Supports the functional aspects of the CRE team or department, including overall project and team administration. Mentors new associates or team members new to the project and functional area.
Job responsibilities:
- Provide logistics related to project management support including scheduling meetings, negotiating meeting space, room set up, meeting materials preparation and distribution, and catering as well as arranging for and testing all meeting technology such as polycom phones, WebEx, video teleconferencing, microphones or projection as appropriate.
- Create and maintain required documentation including SharePoint sites, organization charts, distribution lists, meeting minutes, project logs, project schedules, assist in development of presentations, requirements documents, project budgets, and status reports.
- Creates and maintains a version control system that manages access to project documentation, not only electronically, but for paper documents that must have restricted distribution.
- Works and updates tasks provided by the PM team, existing documents and project plans, notes, and general communications to prepare and maintain an overall project plan using the selected project management tools.
- Coordinating administrative tasks and follow ups to include; meeting set-ups, scheduling of conference rooms, conference calls, preparing meeting minutes, and assigning action items.
- Works with the project managers to develop concise, complete, accurate, and clear specifications of project deliverables for the overall project and subprojects.
- Acts as liaison between project director, project team, and assigned customer/functional area for project-related communications and tasks; coordinates status reporting, monitor’s deliverable execution, etc.
- Reviews, edits, and revises appropriate documents and presentations produced by others in support of projects.
- Coordinates various project sub-team workgroups related to project and process improvement in support of assigned projects. Runs and develops reports and analysis in support of assigned projects, project team and functional areas.
- Works closely with other CRE Team members to manage capacity issues; other oves/adds/changes as required.
- Works closely with HR, Corporate Risk Management, and Zurich Risk Engineer as required based on the Ergonomic Workspace P&P (policy and procedure) to provide proper assessments as needed for each request . Based on the outcome of the request, process ergonomic FF&E (furniture, fixtures, and equipment) orders in a timely manner appropriate to the request.
- Checks the pricing of fixtures to assure budget conformity. Tracking the processing of invoices, confirmation of invoice/ PO with CRE/CW finance counterpart.
- Follows up to ensure request/order has been completed as required. Ensures consistency to all ergonomic standard as outlined by the P&P.
- Support the project staff on various aspects of the project(s).
- Performs additional administrative functions, to include but not limited to, travel, expense, reports, delegating calendars, etc.
- Maintain a professional business relationship with all client contacts.
- Perform other duties as assigned.
The ideal candidate will have:
- Associate’s Degree in a related area or a combination of education and equivalent work experience.
- Minimum of (4) years relevant experience in project coordination or executive administrative experience in CRE/Facilities, Construction, and/or Property Management.
- Strong leadership and business relationship required.
- Some travel required (up to 8%) and adhere to corporate travel policies and procedures.
- Excellent verbal and written communication skills with the ability to interact at various levels of the organization and
business.
- Exceptional customer service skills internally and externally.
- Ability to work well as part of a team and independently with little supervision.
- Excellent analytical skills.
- Ability to multi-task, follow-up on complex issues, understand and meet deadlines.
- Ability to prioritize and manage time effectively.
- Ability to work extended hours as needed to complete project and/or task.
- Possess effective and efficient time management skills.
Technical Skills:
- Proficient use of software and hardware of a computer to complete tasks. Able to use basic office equipment such as telephone, video conferencing equipment, fax machine, and copy machine.
- Working knowledge in a windows environment to include navigation skills on internet, using a mouse, keyboard and 10 key.
- Proficiency use in Microsoft Office (Excel, Outlook, PowerPoint, Word, and OneNote).
- Proficient in SharePoint, MS Project and Visio.
- Proficient in Adobe Acrobat Pro.
- Ability to plan, coordinate, organize, and lead project administration and maintain critical project documents in accordance with industry standards and best practices as established by organizations such as Project Management
Institute (PMI).
- Basic understanding of floor plans and diagrams.
- Knowledge of budget process to include tracking, purchase orders, processing of invoices, placing orders, follow up, and documentation.
/ Anthem, Inc. is ranked as one of America’s Most Admired Companies among health insurers by Fortune magazine and is a 2014 DiversityInc magazine Top 50 Company for Diversity. To learn more about our company and apply, please visit us at antheminc.com/careers. EOE. M/F/Disability/Veteran. /
**Job** *Business Support*
**Title:** *Project Administrator - Virginia Beach, VA #120542*
**Location:** *VA-Virginia Beach*
**Requisition ID:** *120542*