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Administrative Officer P-3 at the UN Office for the Coordination of Humanitarian Affairs (OCHA)
Thursday, March 19, 2015 2:09 PM
OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.
The UN Office for the Coordination of Humanitarian Affairs (OCHA) is recruiting to fill the position below:
Job Title: Administrative Officer P-3
Location: Abuja
Job ID: #899686
Theme: Peacekeeping and Peacebuilding
Description
The position is intended to fill functions of short-term duration. This temporary position is for an initial period of seven (7) months with a possibility of extension. All posts are subject to availability of funds.
Organizational Setting and Reporting Relationships
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Nigeria, Abuja. The Administrative Officer reports to Head of Office.
Responsibilities
Within delegated authority, the Administrative Officer will be responsible for the following duties:
Budget and Finance:
Prepare and revise cost plans in line with work plans and financial rules and regulations and ensure that costs are reasonably estimated.
Prepare quarterly requests for funds (financial authorizations) and monitor obligations and expenditures against financial authorizations in line with approved cost plans.
Develop, implement, and maintain internal controls to monitor and ensure that financial resources are utilized to implement activities in accordance with work plans and cost plans.
Provide guidance to functional units on financial accountability within programme responsibilities and on the effective use of programme resources. Coordinate the production of financial reports for headquarters and donors.
Review and confirm that proposed obligations or disbursement for goods and services under third-party agreements, are reasonable and in conformity with UN Financial Rules and Regulations.
Monitor and follow up on outstanding NGO and UN Agency reports for grants and allocations provided to third parties.
Supervise petty cash management in accordance with established procedures, maintain accurate and complete petty cash records and receipts, and ensure that replenishments are done in a timely manner.
National staff's payroll is usually prepared and managed by UNDP Copenhagen based on information provided by local UNDP on contract status. But as OCHA' AFO we check and confirm the names during IOVs reconciliation.
Verify inter-office vouchers (IOVs) prepared by UNDP to confirm accuracy of accounts and to allow for reconciliation with OCHA's accounting system. Ensure proper management of office assets, including maintenance of inventory, physical verification of assets and disposal of assets.
Provide information needed to respond to audit observations/findings.
Provide guidance and leadership to junior staff.
General Administration:
In collaboration with the local UNDP office, coordinate actions related to recruitment and administration of national staff. Provide guidance on requirements of performance appraisal system and maintain a system to track compliance.
Maintain confidential personnel files, ensuring that information is complete and updated. Ensure that separating staff finalize in-country formalities prior to their departure. Ensure that staff time and attendance is properly recorded, verified and submitted in a timely manner to UNDP for national staff and to the Administrative Services Branch, for international staff.
Support procurement of goods through UNDP or Headquarters and ensure that appropriate procedures are duly followed. Verify receipt of goods and services, ensuring specification, condition and quantities of goods are correct and paperwork is complete and properly filed.
Control and manage equipment (disposal, inventory, NEP/inventory reporting, and fleet management).
Ensure that the corporate administration of common premises & Service Agreements are done in accordance to OCHA standard templates.
In collaboration with the Department of Safety and Security (DSS) and Head of OCHA field office assist in ensuring Minimum Operation Security Standards (MOSS) compliance for vehicles, office and residential premises. Ensure that the office premises are well maintained and provided with common services.
Oversee the identification of office technology needs and maintenance of equipment, software and systems. Ensure adequate level of office supplies and maintain a system for office supplies allocation and tracking. Supervise and/or prepare travel authorizations, ensuring appropriate justification, costing and approvals are in place. Verify travel claims submitted for settlement and track outstanding payments.
Maintain a central filing system; ensuring consistent use and appropriate archiving of official administrative, finance, and human resource documents. Represent OCHA at meetings on administrative issues such as national salary scales, common services, premises, etc. Supervise national administrative staff on a regular basis, ensuring support and mentoring.
Perform other duties and/or assignments as required.
Competencies:
Professionalism: Technical competence and proven track record in overall administration with emphasis on financial activities, and good knowledge of the United Nations Financial Rules and Regulations as well as accounting practices; good understanding of general administration and human resources management; competence in administrative support for field-based activities. Solid experience in organizational work and cost planning with the ability to set priorities and to plan, coordinate, and monitor own work plan and those under the supervision; ability to identify priority activities and adjust them. Proactively service staff and other clients to propose appropriate solutions. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Qualifications
Experience: A minimum of five (5) years of progressively responsible professional experience in administration, finance, accounting, human resources management, or other related area is required. Field experience in emergency situations is desirable. Experience within the United Nations common system handling finance-related matters is desirable.
Education: Advanced university Degree (Master's Degree or equivalent) in Business or Public Administration, Finance, Accounting, Law or related area. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable.
Application Closing Date
25th March, 2015
Method of Application
All applicants are requested to submit a completed personal history profile (PHP) to: ochacrdstaffing@un.org with a copy to: ochavacancies@un.org Please indicate just this code OCHA/G/61/2015 in the subject of your e-mail.
Click here to Register and Complete a personal history profile (PHP)
Or
Click here for Application Process
NOTE
Documents should be saved as pdf file, with the title formatted as follows: Doc-t type _Given Name FAMILY NAME.pdf. For example: PHP_Joe GREY.pdf.
Note that applications to United Nations Secretariat positions can be generated in the new Inspira recruitment system. We encourage you to create an electronic personal history profile and to apply to these and other positions for which you are interested and qualified at: http://inspira.un.org
Note that applicants eligibility cannot be fully assessed if the personal history profile is not properly completed. Applications received after the deadline will not be accepted. Potential candidates under serious consideration will be contacted by the hiring manager directly. All applications will be treated with the strictest confidence.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her; in this context, all staff members are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
"The United Nations does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees). Also, the United Nations does not concern itself with information on bank accounts."
Senior Human Resources Officers at FHI 360
Thursday, March 19, 2015 1:54 PM
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.
FHI 360 is recruiting to fill the position below:
Job Title: Senior Human Resources Officer
Job ID: 15476
Location: Abuja
Job Function: Human Resources
Project Description
The Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS) project is a five-year PEPFAR program to provide high quality HIV/AIDS services, and to build the capacity of the public and private sectors in Nigeria in order to provide these services in a sustainable manner.
The SIDHAS project is funded by the United States Agency for International Development (USAID).
Job Summary / Responsibilities
Under the direction of the AD HR, provide administrative and technical or program support to Human Resources (HR) Team in functional areas, including recruitment, employee relations, benefits administration, compensation, HRIS, and training.
Duties and Responsibilities
Work with the AD HR to develop HR systems in assigned functional areas, e.g. Orientation Program, Recruitment Program, Benefits Program, etc.
Assist AD HR with production of deliverables for HR strategy development and initiatives.
Work with AD HR for development of systems approach to support various HR programs.
Study and analyze market and data trends and use this information to formulate, implement, document, and evaluate processes, systems or programs.
Work with the AD HR to ensure day-to-day operations of HR-related functions are addressed in a timely, efficient, and proactive manner.
Provide regular briefings to AD on HR matters, including the status of recruitment, training, leave balances, etc.
Maintain a thorough awareness of developments in labor laws and legislations and advise management accordingly.
Under the direction of the AD HR, coordinates FHI's recruitment process and work with team members to ensure a smooth process flow from identification of a vacancy to the filling of that vacancy.
Assist in developing job descriptions and maintaining all job descriptions of staff.
Ensure conformity with recruitment requirements and compliance with the rules and regulations.
Coordinate the preparation of vacancy announcements in consultation with the AD HR.
Review and screen applicants for basic compliance with position qualifications, summarizes CVs for easier evaluation by the departmental heads.
Provide specialist employee relations advice and guidance with particular respect to disciplinary, grievance and absence, to ensure acceptable levels of individual employee performance.
Support the effective implementation of all employee welfare schemes including the Staff Group Life Assurance Scheme, the Health Insurance scheme and the Pension scheme. Liaise closely with benefits and pension administrators on behalf of management.
Assist in coordinating and/or conducting training workshops to support field offices on such topics as supervisory skills, performance assessments, effective interviewing, etc.
Perform other duties as assigned.
Qualifications
BS/BA degree in Business Administration, Social Sciences or its recognized equivalent with 5 - 7 years of relevant experience. Or MS/MA degree in Business Administration, Social Sciences or its recognized equivalent, and 3 - 5 years relevant experience.
Demonstrated success in multicultural environments is required.
Certified member of Chartered Institute of Personnel Management of related body is an advantage.
Knowledge, Skills and Abilities
Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Report to supervisor on variances and status on regular basis.
Work independently with initiative to manage high volume work flow.
Perform detail-oriented work with a high level of accuracy.
Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
Must exhibit high levels of professionalism, integrity and ethical values at all times.
Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
Record keeping, report preparation, filing methods and records management techniques.
Use a computer to accurately and rapidly enter and retrieve data and information.
Working knowledge of in-country employment regulations, e.g. Nigerian labor/employee relations statutes and capacity to apply them to FHI Nigeria.
Ability to intervene with all levels of staff, representatives of donors and collaborating agencies, individuals from diverse cultures, and the public with diplomacy and firmness.
Strong knowledge in salary structure and development, benefits and compensation, surveys/benchmarking and job evaluation systems.
Excellent written, oral and interpersonal communication skills with ability to work as a team member.
Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
Attention to detail with a high degree of accuracy.
Ability to travel a minimum of 25%.
Important Information:
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.
This document should not be construed in any way to represent a contract of employment.
Management reserves the right to review and revise this document at any time.
Remuneration
We offer competitive compensation and an outstanding benefit package.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Graduate HR / Admin Officer at Coollink.ng
Thursday, March 19, 2015 1:30 PM
Coollink is the leading provider of the fastest Internet in Nigeria. Incorporated in 2001, Coollink limited (an AIM Group Company) is a Nigerian Systems Integrator with its head-office located in Lagos and a nation-wide presence: Abuja, Port Harcourt, Kano.
We are recruiting to fill the position of:
Job Title HR / Admin Officer
Location: Nigeria
Job Description
Responsible for providing support in the various human resource functions, which include recruitment, staffing, training and development and general office maintenance.
Job Functions
Human Resource Tasks:
Recruitment, Selection and Placement (graduate trainees, experienced hires and contract staff) from initial planning to point of offer.
Manage Employee Onboarding Process
Assists in the development of Job Descriptions for current/new positions
Maintain current organizational chart and current staff contact list
Assist the progress of job planning and performance management
Monitor and record employee time sheets and leave requests
Support for procedures or papers relating to personnel or staffing issues
Assists in conducting instruction for staff members about admin and HR procedures
Other related assignments that may be added from time to time.
Administrative Tasks:
Be responsible for incoming and outgoing telephone calls and emails to the HR department
Handles all approved office expenses and petty cash
Manage office equipment and infrastructure to ensure a well-running office
Responsible for the overall running of the reception operation
Make logistic arrangement including flights reservations, hotel and vehicle arrangement for staffs, visitors/partners, donors, consultants, volunteers and interns
Ensure production of staff ID cards, and issuance of CUG's
Manage the company vehicles
Carry out other duties such as translation works, take minutes of office meetings as requested by the supervisor
Update and manage the filling system, both electronic and hard copies.
Desired Skills and Experience
University Degree in Administration, Human Resource Management or other relevant disciplines
Excellent command of English Language
At least 1 year experience working as an HR/Admin officer
Skillful in interpersonal, time management, communication, and problem solving skills
Excellent computer skills, internet savvy
Good team player
Ability to work under pressure and meet up with strict deadlines
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Field Support Supervisor at Coollink.ng
Thursday, March 19, 2015 1:28 PM
Coollink is the leading provider of the fastest Internet in Nigeria. Incorporated in 2001, Coollink limited ( an AIM Group Company) is a Nigerian Systems Integrator with its head-office located in Lagos and a nation-wide presence: Abuja, Port Harcourt, Kano.
Over the years, we have ensured the highest levels of customer responsiveness and service quality, a trait which has earned us long-standing relationships with our customers and made us the most reliable ISP in Nigeria. We offer solutions to provide customers with value-added services and support, enabling them to focus on their business instead of their network and internet connection.
We are recruiting to fill the position of:
Job Title: Field Support Supervisor
Location: Nigeria
Job Description
The individual shall be responsible for managing and directing the Support /Engineering team in Abuja.
Job Functions
Coordinate Field Support Activities of the team
Planning and deployment of microwave and Fiber links
Management and configuration of Core Network devices
Troubleshooting and Resolution of Network issues [remotely and at client's premises]
Work with different Vendors as required towards Service Delivery
Daily and weekly reports of Network Support activities.
Conduct trainings for Resellers, Partners and team members
Qualifications
Minimum of B.Sc. or B.Tech in Electrical/Computer Engineering or Science
Minimum of CCNA, [CCNSP will be an added advantage]
Not less than 5 years experience as a Field Support Engineer in an ISP Company
Ability to configure Cisco Devices [Switches/Routers], Mikrotik Routers etc.
Excellent knowledge of Microsoft Office applications such as Excel, Word, Power point etc.
Have an understanding of Firewalls - concepts and configuration
Be able to coordinate, motivate and supervise team members
Be able to multi-task multiple projects and ensure delivery as scheduled.
Be calm headed and able to work with little or no supervision
Have a good understanding of VSAT technology and troubleshoot.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Logistics Manager at Nampak Bevcan Nigeria Limited
Thursday, March 19, 2015 1:09 PM
Nampak Cartons based in Ibadan was established in 2004 to supply British American Tobacco's (BAT) cigarette packaging requirements. While BAT is still the major customer, cartons and labels are now produced for a number of multinational companies.
Our factory is situated next to the BAT Nigeria factory on the Ibadan-Lagos Expressway. We operate state-of-the-art gravure printing presses with a highly skilled on-site team backed by the extensive technical resources and experience of the Nampak Group.
We are recruiting to fill the position of:
Job Title: Logistics Manager
Location: Ogun
Job Description
Direct and coordinate the activities of the procurement /logistics department.
Manage the supply pipeline (from order to delivery), keeping the supply chain appropriately "stacked" especially for stock items.
Liaise and coordinate with the Stores Section on the monitoring of critical material inputs (local and imported), managing the supply of such.
Manage the supply chain for all imported raw materials, generating all necessary reports.
Ensure that accurate materials requirement planning and implementation for all major imported raw material inputs are done.
Liaise with the Stores to ensure accuracy of receipts on all imported items, vetting such.
Determine adequately the extent of any loss wherever and coordinate Insurance Agents & Logistics Solution Providers for the Insurance claims processing. Produce schedules for such losses and midwife to completion.
Develop constantly new sources for direct supply/purchase of key requirements.
Arrange and manage Exports when and where necessary.
Manage and monitor the activities of various Logistics Solution Providers and Clearing Agents.
Liaise adequately with Logistics Solution Providers and the NCS to resolve and settle all & every related imported queries.
Understand the dynamics and workings of the new CET, HS Codes & Destination Inspection.
Procure and process all necessary imported documentation while managing the tripartite relationship between the Company, Nampak IOM and GMT.
Source, obtain and develop new competitive sources of supply for spare parts and other major inputs locally and overseas.
Manage the supply chain for imported spare parts and generate reports on such.
Manage the import Express courier Accounts (DHL).
Guide adequately and direct the Management on the fastest and cheapest routes for "Emergency Imports", managing and implementing such.
Any other ad hoc duty assigned by the reporting Line Management, Finance / Logistics Director.
Minimum Qualification
A relevant Degree in distribution/logistics or equivalent.
HND/ First Degree in Purchasing & Supplies or related disciplines
Experience:
5 years on the job experience within a Manufacturing/Raw Material/Purchasing Management environment.
Knowledge of ordering and receiving of goods and stock level management reporting.
Application Closing Date
27th March, 2015.
How to Apply
Interested and qualified candidates should send their applications and CV's to: biodun.towobola@nampak.com
Executive Drivers at Pan African Capital
Thursday, March 19, 2015 1:06 PM
Pan African Capital is currently seeking to employ suitably qualified candidate to fill the position of:
Job Title: Executive Driver
Location:
Lagos
Requirements
The candidate must have:
A minimum of WASSCE and maximum of OND.
Must be able to read and write.
Must have a valid drivers' license.
Must be willing to work extra hours.
Candidates with experience driving Top executives as an added advantage.
Must have experience in defensive driving.
Must be very conversant with Lagos especially VI, Lekki.
Candidates living around Lekki, Ajah, VI and its environs are desirable.
Application Closing Date
30th April, 2015.
How to Apply
Interested and qualified candidates should forward their resumes to: cvkemi@yahoo.com
Note: Only shortlisted candidates will be contacted.
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