The life of a Realtor is often seen as easy work. A bit of socializing, showing a few homes, writing a contract and you get the deal done while cashing high commissions.
The truth is different and we at Canadian Virtual Assistance Gurus understand that.
You work long days, you miss out on family events and your children’s’ birthday parties because your clients want to write an offer on Sunday afternoon.
Work is often in the evenings and weekends, and you need to grab your downtime somewhere during the week.
While most realtors still work on their own or have formed a small team, there is a lot of work to be done. Showing homes, set up viewings, keeping in touch with past clients, answer showings requests, set up campaigns, keep posting on Facebook and Twitter. It is a lot to manage these days.
One of the options that you should consider is getting a virtual assistant or a virtual team. Inquiring the manpower resources needed for your business growth without the costs and risks involved in hiring in-house employees. Furthermore, you get access to people with more varied skill sets enabling you to form a flexible workforce.
We have gathered a list of tasks that can be delegated to one your very own Virtual Gurus.
Internet-based marketing
is very important in promoting your real estate business and in reaching out to potential clients.
• Managing all social media accounts
• Monitoring competitors online
• Handling website or blog updates
• Creating fresh content for online marketing
• Reaching out to potential industry partners for marketing purposes
• Researching for industry trends, news and updates
• Posting important company events or milestones for PR purposes
• Conducting email marketing, from creation of email templates to bulk sending
• Monitoring overall progress of the marketing campaign
Listings Management
Managing property listings is an important part of a real estate business operation. Although automated software is now used for this process, it is still imperative to have a person manage everything. Some of the tasks that can be delegated to a virtual assistant are as follows:
• Preparing listings presentation for potential clients
• Making arrangements for client appointments or meetings
• Researching for data on properties to be added to listings
• Verifying legal names of property owners and deed types through online public property records
• Organising gathered data on properties for sale/rent
• Entering property data on real estate software (if used)
• Gathering updates on properties and updating information on listings
• Attending to the needs of sellers regarding their property’s listings
• Creating property brochures based on existing listings
Client Support/Correspondence
In running a real estate agency business, you have to deal with different clients – property sellers, buyers or tenants. You may not have the time to tend to their requests; a Virtual Assistant can help you.
• Handling inbound calls from potential and existing clients (inquiries and updates)
• Responding to emails from all clients
• Preparing materials for buyers’ seminars
• Providing property information for interested buyers
• Following up on prospective renters and buyers
• Creating and rolling out client surveys
• Sending out newsletters to clients
• Asking referrals from existing or previous clients
• Creating monthly reports for clients if needed
• Prepare greeting cards or gifts for important clients
Travel Arrangements
If your real estate operations cover multiple states or other locations outside or within the country, you may need to travel frequently to check new properties or find property buyers. We all know that there are lots of preparations to make when travelling, some of which can be assigned to a virtual Guru:
• Preparing itineraries for your travel
• Booking your transportation
• Booking your hotel and accommodation
• Searching for restaurants or leisure attractions
• Booking for meeting venues and needed conferencing equipment
• Finding directions to specific locations
• Managing your emails while you are away
Appointment/Schedule Management
Of course, as a real estate agent, there are lots of tasks to attend to.
• Organizing your monthly, weekly or daily schedules
• Providing reminders for important tasks or events
• Furnishing important documents needed for meetings and other events
• Keeping track of appointments with clients and business partners
• Drafting important points or questions for meetings or presentations
• Coordinating with clients and business counterparts for appointments
• Searching for significant real estate industry events for you to attend
• Preparing schedules for other personnel such as real estate inspectors, property photographers, etc.
• Managing records for accounts receivables
General Admin/Personal Support
• Reviewing or proofreading documents
• Ordering and purchasing business or office supplies
• Managing business and client contact lists
• Attending to general data entry tasks
• Handling outreach for in-house staff recruitment
• Designing and ordering business cards for you and other agents in your team
• Conducting research on topics related to the real estate business
• Handling routine paperwork involved in the business operation
• Creating back-up of important office files
• Writing business tasks and office procedures for in-house employees
• Managing personal emails
• Handling your personal online shopping
We hope this helps give you an idea of how a Virtual Assistant can help .
The post 55 Ways a Virtual Assistant Guru Can Help Real Estate Agents appeared first on VIRTUAL GURUS.